You can now star your important files in Acrobat to access them later from any device. You can star files from your local machine, in Document Cloud, or in any third-party storage. You cannot star files that you sent or received for signing.
On starring, local files are automatically copied to Document Cloud. Third-party storage files are not copied to the cloud. You can find all your starred files from the Starred tab in the Home view. A filled star icon in Recent indicates that the file is starred. When you unstar a file, the file is removed from the Starred tab but is retained in the cloud.
Star a file from Home or Viewer:
- In the Home view, hover the cursor on the PDF file, and click the Star icon next to the filename.
You can change your preference anytime by going to Edit > Preferences > Adobe Online Services > Starred File Location.
Now you have a single-click option to generate an optimized version of a PDF file directly from the File menu in Acrobat. After you have edited a PDF document, compress the size of the file by choosing File > Compress PDF or Reduce File Size.
Adobe is testing the simplified 1-click experience with two different names - Compress PDF or Reduce File Size. Therefore, after updating to the latest release, you see either the Compress PDF option or the Reduce File Size option. From the functionality perspective, both the options are the same.
You can now reduce the file size of a single file as well as multiple files from the Optimize PDF toolbar (Tools > Optimize PDF).
Adobe is testing the reduce file size experience in the Optimize PDF toolbar under two different names - Compress PDF or Reduce File Size. Therefore, after updating to the latest release, you see either the Compress PDF option or the Reduce File Size option. From the functionality perspective, both the options are the same.
You can now protect your PDFs on a single click using the new Protect Using Password option in the File menu. The new experience is modern and straightforward. You specify and confirm a password, and then decide whether the password will restrict viewing or editing.
For more information, see Securing PDFs with passwords.
Acrobat now provides an option to create a form from scratch by using a blank page. Go to Tools > Prepare Form, and then choose Create New and click Start.
For more information, see Create a form from scratch in Acrobat.
Acrobat forms now have new tools – Edit and Add Text. Use the Add Text tools to add labels or captions to your form fields. Use the Edit tool to edit text, images, or form fields from within the Prepare Form tool (Tools > Prepare Form).
The right pane displays options related to the selected tool. For example, if you click any text, the tool switches to text editing mode, and the right pane shows the text editing options. If you click a form field, the tool switches to form authoring mode, and the right pane displays the field-related options.
The new visual and descriptive Fill & Sign interface makes it easy for you to decide what you want to do – Fill and Sign or Request for Signatures.
You can now choose your desired color to fill the PDF form and sign it using the Fill and Sign tool in Acrobat. To change the color, click the Color button in the Fill & Sign toolbar.
By default, the signature's color is black. To retain the default color, deselect the Retain Original Color For Signatures checkbox.
For more information, see Fill out your PDF form.
You can now directly attach a link of your filled and signed form to your email and send it to the recipients.
For more information, see Send your form.
When you send documents for signature from Acrobat through Adobe Sign, you need to place form fields on the document and mark where signers need to fill in data and sign. In the previous release, we introduced a simple experience for placing these form fields for a single signer. In this release, we are extending the simple experience with the capability of assigning fields to multiple signers.
When you select a signer from the right pane and add fields in the form, the fields are assigned to the signer. That means those fields will be available to the signer for filling the information and signing the form.
You can switch the assignee of any field using the floating toolbar. The assigned colors to the signers make it easy to distinguish the fields for respective signers.
For more information, see Send documents for signature.
The viewing tab and the review tab on the left rail of Acrobat Home are now replaced with Shared by you and Shared by others, providing a unified share experience. The Shared by you tab lists the files that you shared with others for viewing or review, and the Shared by others tab lists the files shared with you by others for viewing or review.
Sharing files is now simpler than before. Now, the three separate icons in the upper-right corner of the toolbar represent Share a link, Send by email, and Invite people to your PDF file. You can use these tools to share a link to your file with others, send a PDF by email, or invite people to view or review your shared files.
Open the PDF in Acrobat, and click the Share a link icon. The shared link is generated instantly; you don't have to wait for the file to be uploaded to the cloud.
If you want to share the file for review, turn on the Allow Comments switch. If you want to share the file only for viewing, turn off the Allow Comments switch.
In the Send by Email dialog, do one of the following:
The Attach a Link switch is turned on by default; a shared view-only link to the PDF will be added in the email body. If you want to attach the PDF instead of the link, click the switch to turn it off.
- Choose Outlook if it is your default email application.
- Select Webmail in the drop-down list and then select Add Gmail. Enter your email address and click OK. Enter the password when prompted.
- Select Add Other email address you use. Enter the email address, password, IMAP, SMTP settings in the Add Webmail Account dialog and click Add.
Adobe is testing the new PDF sharing experience in Acrobat DC. Therefore, the new experience may not be available to all Acrobat DC users.
The option to share multiple files is discontinued from all the sharing workflows in Desktop:
- If you select multiple files in Home > Files or Recent Files, the Share option is not available.
- If you select a file and start the Share workflow, the Add Files option is not available in the Share dialog box.
- If you start the Share workflow without selecting a file, the Add File option allows you to select only one file.
All multi-file sharing initiated before this change will continue to work fine.
You can now use @mention in your personal commenting notes to start a review. The moment you use @mention in a PDF file, the review mode gets enabled for you. The added reviewers get an invitation email with a link to the Document Cloud shared review file.
Acrobat DC, Acrobat 2017, and Acrobat 2015 are compatible with the new macOS 10.15 Catalina. For information about major changes in user experience and known issues, see Acrobat and macOS 10.15 Catalina.
Microsoft will decommission Office 365 discovery API on November 1, 2019. Acrobat or Reader and OneDrive business integration uses Office 365 discovery API. The decommissioning of the Office 365 discovery API will break the integration. To fix this problem, update your Acrobat or Reader to the latest release – on the Help menu, click Check for updates and follow the onscreen instructions to complete the update process.
Acrobat Reader now shows a progressive, multi-state home screen that helps you:
- Get set up for success by claiming PDF ownership and downloading related mobile apps.
- Sign in to provide access to free Document Cloud services.
- Discover top tools like Comments, Fill & Sign, Edit PDF, Export PDF, and more.
- Transition from Acrobat Reader to Acrobat if you're an active Acrobat subscriber.
The following user interface (UI) elements, used to appear in gray in the dark mode, now appear in dark theme like other parts of the UI - system menu bar, comments pane, and scroll bar.
In addition to Light Gray and Dark Gray, you can now choose the System Theme in Acrobat. When you choose the system theme, Acrobat changes the UI as per the Operating System (OS) theme. If the OS theme is changed while Acrobat is running, the Acrobat’s theme also gets updated. To choose the theme, go to View > Display Theme > System Theme.
To give Acrobat a modern look, the title bar and the menu bar are merged together. It also gives more space for the document area.
Adobe is testing this new experience in Acrobat DC. Therefore, the new experience may not be available to all Acrobat DC users.
The To-do cards are removed from the Home view. You can still access your to-do tasks from the notifications menu at the upper-right corner of the application window. You see a notification prompt when you receive a document that requires you to take action, such as view, review, or sign.
The quick tools cluster in the toolbar can now be dragged and dropped to adjust its position in the toolbar. Hover the mouse over the tools cluster to display the drag (four-way) arrow. Click and drag to reposition the quick tools cluster towards the left of the toolbar. The position of the quick tools cluster is retained across sessions.
The heads-up-display (HUD) tools like Select Tool, Hand Tool, Zoom In, Zoom Out, and Zoom Level are now available in the Show Select & Zoom tools. You can remove the HUD tools from the quick toolbar. If you remove all the tools, the HUD button is removed from the toolbar.
You can now open the review PDF files in the full-screen mode in Acrobat. The full-screen mode hides distractions on your desktop and allows you to focus on content and comments. To switch to the full-screen mode, use the keyboard shortcut Ctrl + L.
It is now possible to partially select and copy the text of a comment in the review and commenting workflows. To copy the comment text, click the comment and select the text, and then right-click and copy text.