You can quickly share a link to a PDF document with others for viewing or commenting. The document shared as a link opens in any browser, on any device. The document is stored securely in Adobe Document Cloud.

Recipients get an email with a link, and they can click the link to view and comment on the document in a browser; no sign-in required.

Note:

Adobe is testing the new PDF sharing experience in Acrobat DC. After updating to the latest release, you see one of the following new experiences for sharing PDFs:   

  • Experience 1: Share PDFs using the Share modal dialog box.
  • Experience 2: Share PDFs using the simplified 1-click access to the sharing tools.

Experience 1: Share PDFs using the share modal dialog box

  1. Click the Share button in the upper-right corner when a PDF document is open in Acrobat DC or Acrobat Reader DC. Alternatively, choose Tools > Share, and then browse and select the PDF.

    Share

    The share dialog box is displayed.

    Add files
  2. Share the file using any one of the following methods:

An anonymous or public link makes the files accessible to anyone who clicks the link. Also, the detailed tracking information is not available for files shared using public links.

  1. Click Get a Link.

  2. (Optional) If you want to share the file for review, select the Allow Comments check box.

  3. Click Create Link. The selected files are uploaded to the Adobe Document Cloud and a public link is created.

  4. Click Copy Link, and close the Share window.

  5. Share the link with the recipients.

The detailed tracking information is available for files shared using a personalized link to individuals. You can share files for view or review using this option.

  1. Click Invite People.

  2. In the Invite People By Email section, enter or choose the email address of whoever you’d like to receive the file. You can also use the Address Book link to choose email addresses. Each recipient gets a personalized link to the file.

  3. The Subject and Message fields are just like the ones you use for sending an email and appear to your recipients in the same way. Enter the desired information.

  4. (Optional) Select Allow Comments if you want to share the file for review.

  5. Click Send. Your recipients get an email notifying them that the file is shared with them.

The detailed tracking information is not available for files shared as attachments.

  1. Click Attach to Email.

  2. In the Send File As An Email Attachment section, do one of the following:

    • Choose Default Email Application (Microsoft Outlook), and click Send.
    • Choose Webmail. In the Select Option drop-down list, choose one of the following:
      • Add Gmail: Enter your email address, and click OK. Enter the password, and grant permissions when prompted. Click Send.
      • Add other: Enter your email address, password, and IMAP/SMTP mail server settings. Click Add and then click Send.
    Use webmail to share file
  3. An email draft is displayed with the file attached. Enter the email addresses of the recipients, add an appropriate message in the subject and body of the email, and then send the email.

Do the following to request signatures from others for your PDF.

  1. Click Request Signatures, and then click Get Started.

  2. The Add Signers window is displayed. Specify the recipient email address, and then click Specify Where To Sign. For more information, see Get documents signed by others.

Experience 2: Share PDFs using the simplified 1-click access to sharing tools

In the top-right corner of the toolbar, there are three icons using which you can share the PDF files.

Share PDF files tools

  1. Open the PDF in Acrobat DC.

  2. Click the Share a link icon (). The shared link is generated instantly; you won’t have to wait for the file to be uploaded to the cloud. If you want to share the file for review, click the Allow Comments switch to turn it on. To share the file only for viewing, click the switch to turn it off.

    Share a link to your PDF file
  3. Click Copy Link and share the link with the recipients.

  1. Open the PDF in Acrobat DC.

  2. Click the Send by Email icon ( ).

    Send your PDF file by email
  3. In the Send by Email dialog, do one of the following:

    • Choose Outlook if it is your default email application.
    • Select Webmail in the drop-down list and then select Add Gmail. Enter your email address and click OK. Enter the password when prompted.
    • Select Add Other email address you use. Enter the email address, password, IMAP, SMTP settings in the Add Webmail Account dialog and click Add.

    The Attach a Link switch is turned on by default; a shared view-only link to the PDF will be added in the email body. If you want to attach the PDF instead of the link, click the switch to turn it off.

  4. Click Next. Enter the recipient's email address and send.

  1. Open the PDF in Acrobat DC.

  2. Click the Invite People icon ().

    Invite people for viewing or commenting
  3. Enter the email addresses of the recipients or choose from the Address Book. The Allow Comments switch is turned on by default. If you want to share the file only for viewing, click the switch to turn it off.

  4. (Optional) Enter a message to the recipients.

  5. (Optional) Add Deadline and Reminder for the recipients if required. Select the date and time, and click Done.

  6. Click Send. The link is sent to the recipients instantly; you won’t have to wait for the file to be uploaded to the cloud.

Recipients experience

Recipients get an email notifying them that the file is shared with them. The email contains the Open file button and a link to the shared document. Clicking the link or the button opens the document in a browser. Recipients can also download the document if necessary.

See the example screenshot below showing the email notification received by a recipient.  

Received link in email
The email notification with a link to the shared document

Track shared files

The files that you have recently shared are listed in Home > Recent. When the recipient views the file, you get a notification in Acrobat and an email. To view and track all the files shared for viewing or reviewing, do the following:

  1. In the Shared section, do one of the following:

    • To view the files sent by you for viewing or reviewing, click Shared By You.
    • To view the files received for viewing or reviewing, click Shared By Others.

    The comment icon () next to a shared file’s name indicates that it’s a review file.

    Review files in Acrobat

    All the PDFs shared for review are displayed along with the following information:

    • Name: Name of the PDF shared for review
    • Status: Shows the number of people who have commented on the file.
    • Last Activity: The timestamp of the last activity performed on the PDF.
  2. To view the details of a file, select the file. A thumbnail of the file is displayed in the right pane. The action board in the right pane displays the actions you can perform on the file. The displayed actions vary based on whether you have shared the file, or received the file for viewing as shown below:

    Actions on files shared

    • View the activity and timestamp on the shared file. Expand Activity to view the details like Created By, Sent To, Viewed By and Downloaded By the recipients.
    • Unshare File if you would like to prevent anyone else from viewing or downloading the file.
    • Copy Shared Link and share with other recipients for viewing.
    • Delete Shared File to remove the file permanently from the Adobe Document Cloud.
    • Download the file to your device.
    Actions on files shared for viewing
    Actions on files shared for viewing

    Actions on files received

    • View the timestamp of the file received.
    • Copy Shared Link to either share it with other recipients or open the file on browser.
    • Download the file to your device.
    • Remove Link From Document Cloud to remove the file permanently.
    • Report Abuse for any inappropriate content received.
       
    Actions for files received for viewing
    Actions for files received for viewing

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