Editorial notes are brief comments or annotations for yourself or other contributors. In Galley and Story views, all notes are displayed inline (within the text), and the content of the note is displayed between note bookends . In Layout view, each note is indicated by a note anchor . The content of the note is displayed in the Notes panel and can be color-coded for each user.
The Notes panel contains the name of the note’s author, the date and time it was last modified, the story label, the page number, the note number out of total notes, the number of characters and words, and the content of the note.
A. User color B. Show/Hide notes C. Go to note anchor D. Go to previous note E. Go to next note F. New note G. Delete note
Regardless of which view you are using, the content of the Notes panel appears the same.
Choose Window > Notes.
In Layout view, choose Notes > New Note.
Notes Mode is a convenient way to add, split, or delete notes, depending on where the insertion point is located or what text is selected.
To create a new note, place the insertion point in text.
To convert text to a note, select the text.
To split a note, place the insertion point inside a note.
To convert the note to text, select the note bookends (in Galley view or Story view).
To move the insertion point out of a note, place the insertion point at the beginning or end of the note.
Using the Type tool , click where you want to place the note, and choose Notes > New Note.
Using the Note tool , click where you want to place the note.
Adding a note in Layout view opens the Notes panel if it is not already open.
You can add as many notes as you want in any location. However, you cannot create a note within another note.
You can also add a note using Notes Mode.
A new note is created. The selected text is removed from the body of the story and pasted into the new note. The note anchor or bookend is located where the text you selected was cut.
If you add notes to a linked InCopy story, they also appear in the story in InDesign, and can be edited in InDesign.
You can also convert text to a note using Notes Mode.
You can assign keyboard shortcuts to convert a word, line, paragraph, or story to a note. Choose Edit > Keyboard Shortcuts, and then choose Notes Menu from the Product Area menu. Add a shortcut to the command, and then click OK.
You can also convert notes to text using Notes Mode.
If you select only a portion of the note contents when you convert the contents to text, the original note will be divided into two separate notes, and the portion of the note contents that is converted to text will appear between the two new notes.
When you navigate through notes, the active text insertion point moves from the current note anchor to the anchor of the next or previous note. When navigating between notes in Layout view, click the Go to Note Anchor button to view the note anchor associated with the note displayed in the Notes panel.
Choose Notes > Previous Note or Notes > Next Note.
Select Previous Note or Next Note from the Notes panel menu.
Click the Go To Previous Note button or the Go To Next Note button in the Notes panel.
In the Galley and Story views, you can use the Find/Change command to locate a note. The Notes section of the Preferences dialog box contains a setting to include notes in Find/Change searches.
You cannot split a note if the insertion point is at the beginning or end of the note, or if the note is empty.
Choose Notes > Split Note.
Choose Split Note from the Notes panel menu. The active text insertion point is placed between the two split notes.
You can also split a note using Notes Mode.
When expanded, the content of the note appears between the bookends. As you enter the content of the note, the bookends move apart to accommodate the text. You can collapse the bookends to hide the content of the note.
To expand or collapse all notes in the active story, choose Notes > Expand/Collapse Notes In Story.
A note anchor marks the location of a note in Layout view. The Notes panel displays the contents of the note, along with specific information about the note.
Click the note anchor.
Choose Notes > Previous Note or Notes > Next Note.
If you choose Change All while spell-checking or finding text, text in collapsed notes is ignored in Galley View or Story View, but all occurrences of the text are replaced in Layout View.
You can move or duplicate notes.
Drag the selected note to move it.
Shift-drag the selected note to duplicate it.
Using the Type tool , drag across the note anchor to highlight it, and then choose Edit > Copy. Paste it in a different location.
Using the Note tool or Type tool, hold down Shift, and drag the anchor to where you want to place it in the text.
When you print an InCopy document, you can print any notes that are included in the document at the same time. You can also export notes from InCopy as PDF annotations. However, notes in tables are not exported as PDF annotations.
Preferences settings let you set the color for note anchors, bookends, and backgrounds when inline in the Galley and Story views. You can also choose to display note info as a tool tip, as well as choose whether to include note content in Find/Change operations and spell checking in the Galley and Story views.
In Layout view, you cannot use the Find/Change and Spell Check commands to search for the contents of notes, regardless of the settings in the Preferences dialog box. However, Change All does edit the contents of notes.
To show or hide notes, choose View > Show Notes or Hide Notes.