Learn how to identify changes made to a document with Track changes

Note:

Adobe will stop the Adobe Story CC service on January 22, 2019. Adobe Story CC, Adobe Story CC (Classic), and Adobe Story CC desktop application will be discontinued. See End of service FAQ for more information.

Overview of Track changes

Enabling track changes helps you identify changes made to your document, and accept or reject those changes.

Option Author Co-author
Track Changes    *  
Next Change/Previous Change       *
Accept Change/Reject Change   If author has enabled permissions.
Accept All Changes/Reject All Changes   If author has enabled permissions.

The Track Changes toolbar is enabled based on the role of the user viewing the document. The options to accept or reject changes, and to move among changes are enabled only after the first change to the document. Both author and co-author have the permissions to accept and reject changes.

Reviewers can view the document along with the changes. Readers can only read the document as it appears in the Show Original state.

Track changes behavior during Find/Replace operation

For find and replace operations performed after Track Changes is turned on for the document, the replaced text is treated as updated text, and the found text is treated as deleted text. The Find operation works on both deleted and updated text.

When deleted text is replaced, the replaced text is treated as updated text.

Copying content when track changes is enabled/disabled

Copy-paste/cut-paste behavior when track changes is enabled:

  • Inserted text is copied as new text.
  • Deleted text is not copied.
  • Formatted text is copied as new text. The formatting is retained.

Copy-paste/cut-paste behavior when track changes is disabled:

  • Inserted text is copied without markup, and is not tracked.
  • Deleted text is copied without markup, and is not tracked.
  • Formatted text is copied, and the formatting is retained. The copied text is not tracked.

Note:

The copy-paste behavior works across Adobe Story documents. When you copy to an editor outside Adobe Story, the text is copied without markup. The copy-paste behavior, however, remains the same.

Enable track changes

  • Select Review > Track Changes.

View tracked changes

Adobe® Story uses special formatting called markup to identify and track changed content.

  • To view changes based on authors and elements, select the toolbar > Review > Start tracking changes.

Perform one of the following steps.

  • Select View > Track Changes Toolbar to view the toolbar. Use the options in the toolbar to navigate among changes in the document.

Note:

The options to navigate among changes are enabled only after the first change to the document.

 

Accept/Reject changes to text

When you accept changes, the latest change to the content is retained. All markup is removed. When you reject a change, the initial state of the content is retained. Changes to the initial content, including any markup, are removed.

Multiple formatting changes applied to a chunk of text is treated as a single change. When you reject a change in this case, all the applied formatting changes are rejected. For example, if you have applied the Bold and Italic style to a piece of text, rejecting the change removes both the applied style formats.

Perform one of the following steps to accept/reject changes.

  • Select View > Track Changes Toolbar. Use the options in the toolbar to navigate among changes in the document, and to accept or reject them.

Note: 

The options to accept or reject changes are enabled only after the first change to the document.

View document before and after track changes

You can check how your document looks if you reject or accept the changes.

  • To see how your document looks after you accept the changes, select Review > Show As Final.
  • To see how your document looks after you reject the changes, select Review > Show Original.

Both the review modes are uneditable. When you view the document in any of these modes, the markup text is hidden, and the visible content is displayed as normal text.

If you want to switch back to the editing mode, select Review > Show Final Markup.

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