In an open topic, place the cursor at the desired location and click Insert Special Character icon from the standard toolbar.
Alternatively, press CTRL+4 to insert special characters.
Learn how to format your content to enhance its readability and presentation.
Adobe RoboHelp allows you to easily add text, images, tables, videos, links, and more. You can also format inline text, characters, paragraphs, and tables, and display them your way. The formatting options are available in the Standard Toolbar and the Content Properties panel. Read Apply formatting to learn more.
To have a quick preview of your changes, you can click Preview icon in the Standard toolbar.
The 'Standard Toolbar' provides options to add text and other elements such as lists, tables, special characters, expanding text, drop-down text, images, and more to a topic. Refer to the table below to learn about the various elements that you can add to your topic using the Standard Toolbar.
Icon | Formatting option | Description |
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Bulleted List Styles |
Format content as an unordered list. See Work with lists. |
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Numbered List Styles | Format steps, activities, and tasks as an ordered list. See Work with lists. |
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Multilevel List Styles | Format content as an unordered or ordered list of multiple levels. See Work with lists. |
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Insert Table | Add tables to organize data and showcase content in a simplified format. You can organize text and multimedia in a table, highlight them using different colors, and more. See Work with tables. |
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Insert Image | Add images in various formats, such as PNG, JPEG, WEBP, and SVG. You can add images from your project, local files, and web links. See Work with images and multimedia. |
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Insert Multimedia | Add videos, including Adobe Captivate videos, from your computer, YouTube, and Vimeo. See Add videos. |
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Insert Link | Add Cross Reference to internal content or Hyperlinks to internal content (topics in your project) and to external content (local files, emails, or web pages). See Create and manage links. |
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Insert Bookmark | It inserts the selected content as a bookmark. You can use these bookmarks to create intra-topic links. |
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Insert Variables/Snippet/Fields | Add variables, snippets, and fields in your topic to single-source content and quickly update different types of outputs. See Create and use variables and Single-source with snippets. |
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Insert Special Character | Add various characters to your text. Choose from various fractional numbers, shapes, and icons. See Work with special characters. |
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Insert Placeholder | Add following different types of placeholders in your topic or master page from the drop-down list:
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Insert HTML Elements | Add HTML elements, such as Horizontal Line, iframe, and Text Box to control the appearance and layout of content. |
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Create Expanding Text | Add additional text in expandable form near specific content portions. You click the highlighted content portions in the output to show/hide the additional text. See Work with expanding text. |
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Create Drop-down Text | Add drop-down text to specific content portions. You click the highlighted content portions in the output to show/hide the drop-down text. See Work with drop-down text. |
You can create bulleted or numbered lists and apply other enhancements, such as adjusting the indent, adding color, or adding a paragraph within a list. To create a list, select the desired text and do one of the following:
To insert a table:
Once you create a table, you can perform the following actions to modify it.
Convert to header
To convert an existing row or column into the header:
Remove header
Right-click and choose Remove Header.
Add or delete rows and columns
To add or remove a row or column in your table, select at the desired location and then right-click.
Merge cells
To merge cells:
Split cells
To split cells in a table:
Manage column width
You can automatically adjust your table or columns to fit the size of the content. To do so, right-click anywhere on the table and:
Select tables cells, rows, and columns
Note: You may also select rows, columns, cells, or a table using the mouse or the editor breadcrumbs in the bar above the topic page.
Format tables
To apply other table formattings, right-click the table and choose Select > Table. It opens the 'Content Properties' panel with following formatting options:
Alignment options
In the Layout section of the Table Properties panel, you can align the text both vertically and horizontally. Use the Horizontal and Vertical Alignment controls.
Note: If you want to align left or right with text wrapping, then you must use Float left or right option in the Layout section.
The 'Insert Special Character' option allows you to search for and insert special characters from a categorized set of characters.
In an open topic, place the cursor at the desired location and click Insert Special Character icon from the standard toolbar.
Alternatively, press CTRL+4 to insert special characters.
Select one of the following options from the drop-down list:
Hover over a character to see its full readable name. Then, choose the character you want to insert and double-click on it or click Insert.
The symbol will be added at the cursor's point. You may also search for a specific character by typing a name in the Find Box.
Click Close.
In a content-heavy topic, you can use expanding text to add additional text next to any content portion. The additional text can be viewed in expanded or collapsed state in the output. To insert expanding text:
In an open topic, select the text you want to expand and click Create Expanding Text in the standard toolbar.
The selected text becomes the title of the expanding text. A placeholder for the content appears.
In the placeholder, specify the content of the expanding text.
Manage expanding texts in the following ways:
Click the Save All icon in the standard toolbar.
In a content-heavy topic, you can add drop-down text to specific content portions. To add drop-down text:
In an open topic, select the text you want to drop down, and then click Create Drop-down Text in the standard toolbar.
The selected text becomes the title of the drop-down text. A placeholder for the content appears below the selected text.
In the placeholder, specify the content of the drop-down text.
Manage drop-down texts in the following ways:
Click the Save All icon at the left of the standard toolbar.
Twisty images are images that you can add for expanded and collapsed states of expanding text, drop-down text, or topic TOCs. You can view the respective images in expanded and collapsed states in the preview and the output. To add twisty images:
Once you set twisty images for a particular hyperlink style, you can apply the same twisty images to different items by applying the same hyperlink style from the Styles panel.
You can edit font type and style, character spacing, indent, color, and other standard formattings using the Content Properties and Styles panels on the right bar. To view the 'Content Properties' panel, in the Author window, select Contents and then double-click a topic to open it. It will display the default 'Content Properties' panel.
The Content Properties panel allows you to apply following standard formatting to your content.
In your topic, click or select an element to view its type in the Type field. For example, selecting a topic title displays h1 (Heading 1) as the type and a paragraph displays p as the type.
For a selected element displayed in the Type field, you can:
Attributes panel allows you to assign content ID, Class, translation attribute, and condition tags. You can use the 'Translate' attribute to decide whether to translate the text element or not. To apply tags, select the text and click Apply Tags. It opens the 'Apply Condition Tags' diaglog box. From the drop-down list, click the tag that you want to apply. The selected tag appears in the right pane of the box. Next, click Apply.
To format text, click the 'Font' drop-down section. This panel has the following options:
To add and edit borders to your content, click the 'Border' drop-down section. The Borders panel has following options:
To format the layout of your content, click the 'Layout' drop-down section. The Layout panel has the following options:
Note: When assigning values for different parameters, you may select one of these units of measurement: px (pixels), pt (points), rem, em, or %.
To format your content background, click the 'Background' drop-down section. The Background panel has the following options:
Once you add content to your topics, you can use 'Styles' to add predefined styles to your content, edit the styles, add new styles, and preview the styles. For instance, you can use the "Heading 1" style for your topic heading and "minitoc-caption" style for the TOC captions.
View and apply styles
To view and apply styles:
Edit the styles
To modify the predefined styles:
Add new styles
To add a new style:
Preview styles
The Show Style Preview icon on the Styles panel allows you to toggle between 'Show Style Preview' and 'Show Style Name' to view or hide the styles preview. When you select 'Show preview styles,' each style name reflects its corresponding style.
The Color dialog box allows you to choose a specific color either from a set of basic color palette or by generating a custom color.
Text attributes refers to inline styles and tag attributes, such as variables, snippets, span tags, and hyperlinks that are inserted in a paragraph. You can remove these by selecting each one of them, or bulk remove them across a section of your content by following these steps:
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