Creative Cloud Libraries in business storage

Use Creative Cloud Libraries to capture, organize, and share creative elements with your teams. Creative Cloud Libraries accelerate work by reducing clicks in the creative process, making it easy for designers to use the right assets and for organizations to control the use of assets.

Märkus.

Creative Cloud Libraries for business are available to you only if your organization uses Adobe storage for business, which is being rolled out globally in a phased manner.

Libraries in business storage allow you to easily and quickly share collections of elements with your organization or collaborators. Libraries in business storage are only available with Creative Cloud for teams and enterprise memberships. Learn more about Creative Cloud Libraries.

Business organizations can allow users to create and manage libraries in two different ways; libraries can be saved in users’ personal storage or a folder in business storage. When saving to personal storage, the creator owns the library and has full control over sharing and managing the library. When a user creates a library in a folder in business storage, there is no individual owner; the organization shares it and can inherit user permissions from the folder. Libraries in business storage help ensure continuity if a user changes roles, leaves a project, or leaves the company.  

Getting Started with Libraries in business storage

To allow users to create libraries in business storage, a system or storage admin must first create a folder in the Adobe Admin Console. Admins can also choose to assign users or groups of users to that folder. Once one or more folders exist, users will see the shared storage locations in the libraries creation panel. 

  1. Navigate to Storage > Libraries in the Admin Console as a system or storage admin.

  2. Select Create folder to create a folder in business storage that users can use to save libraries.

  3. Assign users or user groups to a folder that will allow users to automatically access anything saved to that folder.

    Once the folder is created, users can create libraries and save them to personal storage or the available folders in business storage. Users assigned to the business storage folder will inherit permissions to all libraries stored in that folder, or users can invite individuals to a library itself. 

    Just like a library in personal storage, the creator of a library can set permissions to can view and use or can edit depending on the scenario.

    A screenshot of the invite users to your folder screen
    Invite users to your folder.

Manage your libraries from the Creative Cloud desktop application, the Libraries panel in Adobe applications, or Creative Cloud on the web. You can find your Libraries in business storage by looking for the business ii icon next to them.

Determining your folder structure for business storage

As an admin, setting up your folder structure based on how your business works can assist your users in organizing information and finding what they need quickly and efficiently. A folder is a shared storage location for libraries with users assigned at the folder level. Users added to a folder will automatically inherit permissions to the libraries contained within that folder. Using folders in business storage streamlines the sharing of libraries.

Users can be assigned to one or more folders, so there is flexibility in how you set up your structure. We recommend that you consider limiting folders to the workgroups that need access to shared design assets. Start by looking at your organization and how the different groups of people work together. Then create folders in business storage to align with those needs.

Here are some examples:

Corporate style guide

A sample corporate style guide
Create a corporate style guide to ensure brand consistency.

Create a folder for the entire organization for scenarios like a corporate style guide. Store corporate colors, type styles, logos, and other brand assets in a library with view-only permissions to maintain control, ensure brand consistency, and know that designers always have the most up-to-date assets. Learn more.

Department / project specific libraries

A sample project-specific library
Create project-specific libraries for easier access among the collaborators.

Create folders that map to various departments or workgroups to quickly provide access to a collection of libraries to the relevant collaborators. Collaborators can upload elements, colors, text styles, Adobe Stock photos, brushes, videos, and more to their department or project. These items and updates are automatically synchronized across all users.

Everyone folder

Your organization may have an existing folder called “Everyone,” with your entire company assigned at the folder level. This may be an appropriate folder if you've libraries that should be shared across all users, such as a corporate style guide. Depending on your business size, we recommend evaluating the need for such a broad distribution of libraries and considering creating folders with a more limited scope.

Moving libraries to business storage

Creative Cloud users can move libraries from personal storage to a folder in business storage. This allows them to quickly share the library with users who may need access to it while also reaping the benefits of shared ownership.

  1. Open the Libraries panel in a Creative Cloud desktop app.

  2. Select the More Options   icon for a library and choose Move.

    A screenshot of options that display on selecting the ellipsis icon
    Move your library to another location.

  3. Choose the storage location and set the access level.

    Screenshot of the move to business storage dialog box
    Select a storage location to move your library.

  4. Select Save.

Managing your libraries

Inherited access for folders in business storage

To make the most out of business storage, admins can rely on the settings at the folder level to provide access to all libraries within that folder.  For example, if you've a Growth Marketing specific library, admins can create a folder in business storage for the department and assign users once at the folder level. Then for every new library created within that folder, access rights will be automatically granted to all users already assigned to the folder. 

Permissions

When you create a library in business storage, it's automatically shared with collaborators assigned at the folder level. Set access levels for your collaborators.

  • Edit access to use and edit elements.

  • View and use access to use elements.

Screenshot of the create a library dialog box
Set view or edit access for your collaborators.

Library level invites

For each library, in addition to inheriting the users from the folder in business storage, you can invite additional users or groups of users. There is no limit on the number of collaborators you can have in a library.  

  • Individuals: Single users can be users within or outside the organization (depending on asset sharing policy). 

  • Groups: Azure Active Directory-synced groups created by the administrator in the Organization’s Azure Active Directory and synced via Admin Console to the Organization Address Book. 

Screenshot of the options that appear on selecting the library panel menu
Invite additional collaborators to your library.

Frequently asked questions

Libraries in business storage are only available for Creative Cloud for teams and Creative Cloud for enterprise using  Adobe storage for business.

Currently, end users can't create and manage folders. They must rely on storage or system admins.

See how you can contact your administrator.

The number of libraries you can create is unlimited. You are limited only by your amount of Creative Cloud storage space.

While libraries can contain up to 10,000 elements, we recommend the use of groups to more efficiently organize assets. Scrolling through large libraries can be tedious.

The maximum file size for any single asset is 1gb. Library assets must synchronize to the cloud, and huge files take time to upload. Remember that other creatives may be using the same library. The file size of elements like color swatches, text, and paragraph and character styles are negligible, while assets like multi-layer high-resolution Photoshop content are heavy assets.

You can have any number of collaborators on a library.

Invite people allows multiple users to work together securely and only with others who have been invited. Get link creates a public link that lets anyone with the link download a copy of your library assets. The copy is independent and not linked to the original library.

Personal libraries will be enforced against the user’s quota in 2021. Libraries in business storage count against the quota of the team. They don't take quota from the user storage. If a library is shared with 10 users, the quota is only enforced against the team's quota, not the individual users.

Adobe Bridge is a desktop application that makes it easy to quickly locate and view large numbers of files in different graphic file formats stored on your local hard drive or file server. Some people build “libraries” of assets consisting of folders on their hard drive, and use Adobe Bridge to quickly navigate those folders and work with the assets. This workflow is similar to that of Creative Cloud Libraries in some respects, but Creative Cloud Library assets are stored in the cloud, appear in a panel in the desktop applications, and are more closely integrated with the functionality of Creative Cloud applications. Creative Cloud Libraries also work closely with the Creative Cloud mobile apps and specific third-party applications in ways that Adobe Bridge does not.

MS Word and PowerPoint

The Creative Cloud add-on for Microsoft Word and PowerPoint lets you access your libraries within Word and PowerPoint. Incorporate your design assets into your presentations, reports, brochures, and other collaterals. For details, see Adobe Creative Cloud Add-in for Word and PowerPoint.

Zapier

Create automatic workflows called zaps by connecting your Creative Cloud Libraries with Google Sheets, Slack, or any of the other 1,500+ apps available on Zapier. For details, see Creative Cloud Libraries for Zapier

Gmail

Adobe Creative Cloud for Gmail lets you share links to content stored in Creative Cloud Files, Libraries, and Mobile Creations directly in your Gmail messages.

Creative Cloud Libraries are not a replacement for a DAM (Digital Asset Management) system. A DAM system is primarily intended to maintain many approved image assets. Creative Cloud Libraries are best suited for design elements that speed in-application tasks such as creating and applying colors, paragraph styles, page elements, and assets. Creative Cloud Libraries are synced to each user’s desktop. A DAM, by contrast, runs exclusively on a server or in the cloud.

 Adobe

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