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InDesign cloud documents | Common questions

  1. InDesign User Guide
  2. Get to know InDesign
    1. Introduction to InDesign
      1. What's New in InDesign
      2. System requirements
      3. Common questions
      4. Use Creative Cloud libraries
    2. Workspace
      1. Workspace basics
      2. Customize your workspace in InDesign
      3. Toolbox
      4. Set preferences
      5. Properties panel
      6. Touch workspace
      7. Default keyboard shortcuts
      8. Document recovery and undo
    3. Generative AI (only available in the United States of America)
      1. Text to Image (Beta)
      2. Generative AI FAQ
  3. Create and layout documents
    1. Documents and pages
      1. Create documents
      2. Work with parent pages
      3. Work with document pages
      4. Set page size, margins, and bleed
      5. Work with files and templates
      6. Create book files
      7. Add basic page numbering
      8. Number pages, chapters, and sections
      9. Convert QuarkXPress and PageMaker documents
      10. Share content
      11. Understand a basic managed-file workflow
      12. Save documents
    2. Grids
      1. Grids
      2. Format grids
    3. Layout aids
      1. Rulers
      2. Align and distribute objects using rulers
      3. Measure objects using the Measure tool
  4. Add content
    1. Text
      1. Add text to frames
      2. Threading text
      3. South-East Asian Scripts
      4. Arabic and Hebrew features in InDesign
      5. Create type on a path
      6. Bullets and numbering
      7. Glyphs and special characters
      8. Text composition
      9. Text variables
      10. Generate QR codes
      11. Edit text
      12. Align text
      13. Wrap text around objects
      14. Anchored objects
      15. Linked content
      16. Format paragraphs
      17. Format characters
    2. Typography
      1. Using fonts in InDesign
      2. Kerning and tracking
    3. Format text
      1. Format text
      2. Auto Style text
      3. Work with Style Packs
      4. Tabs and indents
    4. Review text
      1. Track and review changes
      2. Add editorial notes in InDesign
      3. Import PDF comments
    5. Spell check and language dictionaries
      1. Check spelling, autocorrect, and dynamic spelling
      2. Create, add, and manage dictionaries and words
      3. Change dictionary preferences
      4. Duden dictionary
    6. Add references
      1. Create a table of contents
      2. Footnotes
      3. Create an index
      4. Endnotes
      5. Captions
    7. Styles
      1. Paragraph and character styles
      2. Map, export, and manage styles
      3. Object styles
      4. Drop caps and nested styles
      5. Work with styles
      6. Leading
    8. Tables
      1. Format tables
      2. Create tables
      3. Table and Cell styles
      4. Select and edit tables
      5. Table strokes and fills
    9. Interactivity
      1. Hyperlinks
      2. Dynamic PDF documents
      4. Buttons
      5. Forms
      6. Animation
      7. Cross-references
      8. Structure PDFs
      9. Page transitions
      10. Movies and sounds
    10. Graphics
      1. Understand paths and shapes
      2. Draw with the Pencil tool
      3. Draw with the Pen tool
      4. Apply line (stroke) settings 
      5. Compound paths and shapes
      6. Edit paths
      7. Clipping paths
      8. Change corner appearance
      9. Frames and objects
      10. Align and distribute objects
      11. Linked and embedded graphics
      12. Integrate AEM assets
    11. Color and transparency
      1. Apply color
      2. Use colors from imported graphics
      3. Work with swatches
      4. Mix inks
      5. Tints
      6. Understand spot and process colors
      7. Blend colors
      8. Gradients
      9. Flatten transparent artwork
      10. Add transparency effects
  5. Find and replace
    1. Find and replace text
    2. Find and replace fonts
    3. Find and replace glyphs
    4. Find and replace using GREP expressions and queries
    5. Find and replace objects
    6. Find and replace colors
    7. Search options to find and replace
  6. Share
    1. Work with InDesign cloud documents (Beta)
    2. Common questions about InDesign cloud documents (Beta)
    3. Share and collaborate        
    4. Share for Review
    5. Review a shared InDesign document
    6. Manage feedback 
  7. Publish
    1. Place, export, and publish
      1. Publish online
      2. Publish online dashboard
      3. Copy, insert graphics
      4. Export content for EPUB
      5. Adobe PDF options
      6. Export content to HTML
      7. Export to Adobe PDF
      8. Export to JPEG format
      9. Export HTML
      10. DPS and AEM Mobile overview
      11. Supported File Formats
      12. Export and import User Settings
    2. Printing
      1. Print booklets
      2. Printer's marks and bleeds
      3. Print documents
      4. Inks, separation, and screen frequency
      5. Overprinting
      6. Create PostScript and EPS files
      7. Preflight files before handoff
      8. Print thumbnails and oversized documents
      9. Prepare PDFs for service providers
      10. Prepare to print separations
  8. Extend InDesign
    1. Automation
      1. Data merge
      2. Plug-ins
      3. Capture extension in InDesign
      4. Scripting
  9. Troubleshooting
    1. Fixed issues
    2. Crash on launch
    3. Preference folder read-only issue
    4. Troubleshoot file issues
    5. Unable to export PDF
    6. InDesign document recovery

InDesign cloud documents are Adobe's cloud-native document file type that can be accessed online or offline directly from within the InDesign application. You can access these cloud documents across devices while your edits are automatically saved on the cloud. To learn more about cloud documents, see What are cloud documents.

FAQs about Cloud documents

Here are some benefits of using InDesign cloud documents:

  • Access all your work: Access your documents on all the devices where you've InDesign installed. It's in the cloud wherever you work.
  • Reliability:  Save your project as a cloud document, and never worry about losing your work as it gets auto-saved on the cloud.
  • Track version history: View any version of your document from Autosave keeps your documents up-to-date and makes past versions available at hand.
  • Quality: Store every layer at full fidelity.

See also: Benefits of cloud documents.

Your Creative Cloud plan includes different types of cloud storage—cloud documents, libraries, and Creative Cloud files (synced files). These have different uses and benefits.

  • Cloud documents and Creative Cloud Files are stored in different locations within your Creative Cloud account. 
  • Unlike cloud documents, InDesign Creative Cloud files are not native to the cloud, and therefore do not have the same capabilities as cloud documents.

For more information, see Difference between cloud documents and Creative Cloud files.

Image showing the file types in Creative Cloud app

You can access Cloud documents from the InDesign app and on the web at, but not from Creative Cloud Libraries.

No, cloud documents are not supported on Windows 7. To find the complete list of supported OS versions, see Minimum system requirements for InDesign.

Workflows to access and save cloud documents

You can access your  InDesign cloud documents from:

To learn more about accessing your cloud documents, see Access InDesign cloud documents.

You can always select between saving your InDesign documents to the cloud or locally. InDesign remembers how you saved or opened your most recently accessed document and will continue to present you with the same experience until you select otherwise. 

For more details, see Create or save cloud documents.

InDesign enables you to save your document as a local file.

To learn more about the saving your documents, see Make cloud documents available offline.

To make your files accessible across your devices, you can convert  your .indd file to a cloud document and save it to the cloud. To do so, open InDesign and select File  >  Save as  >  Save Adobe Cloud document

To learn more about the saving and working with your documents, see Create or save cloud documents.

Autosave feature is your savior! Even if you close the InDesign cloud document without saving it manually, the autosave feature makes sure that your latest updates are automatically saved and synced onto the cloud. Similarly, if you work on multiple documents at the same time, all your updates get autosaved when you switch between the documents.

However, autosaving a large-scale document takes time and might have performance trade-offs, so the autosave feature is currently disabled for large-scaled documents.

Other workflows related to cloud documents

While editing a document on multiple devices at the same time, conflict arises when you try to save changes to the cloud documents.

When making changes on different devices, ensure that your changes have been saved to the cloud before you resume editing on another device to avoid version conflict.

Linked Objects are supported only on the device on which you create the cloud document. If you have used linked objects in cloud documents, then you need to embed the linked objects to avoid missing links warning when the document is opened on other devices. 

Linked objects
Embed the objects in cloud documents to open them across devices

Yes, you can work offline with any cloud document that is currently available in your device cache. To make sure you have access to a cloud document locally, open the cloud document before going offline. You will then be able to find your project under the Recent section on the home screen and can continue to work. Your document changes will be saved to the cloud as soon as your device is reconnected to a network. 

To learn more about working offline with cloud documents, see Prepare to work offline with cloud documents.

Go to > Files > Your files > Cloud documents. Open a cloud document and select the Timeline icon from the right side of the document preview. In the timeline view, you can find all your document versions listed. 

To learn more, see:

The assets you delete while working on InDesign remain in the Deleted section on the app home screen. As a result, these deleted assets will still consume cloud storage space. To clear up your cloud storage, select the more options   icon for the document in the Deleted section and select Delete Permanently

To learn more about deleting your cloud documents permanently, see Delete files permanently from cloud storage.

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