Learn how to work with a glossary in RoboHelp.

A glossary is a list of terms with their corresponding definitions, just like a dictionary. You can specify the definitions of terms in your project that you think are difficult to understand by your readers. A single glossary file can contain multiple terms and you can have multiple such glossaries in a project. You can decide which glossary file goes into your output, based on your audience.

You can access, add, remove, and edit glossaries in an open project from the Glossary panel of RoboHelp.

Create a glossary

To create a glossary for your project in RoboHelp:

  1. In the Author toolbar, select Glossary. You can view the Glossary panel.

  2. In the Glossary panel, click the  icon.

  3. In the Add Glossary dialog box, specify the name of the glossary list in the Name field and click Done.

    You can now view the created glossary in the Glossary panel as a drop-down list .

  4. Click Done.

Add terms to a glossary

To add definition terms to a glossary, follow these steps:

  1. In the Author toolbar, select Glossary. The Glossary panel opens.

  2. In the Glossary panel, hover over the desired glossary file and click .

  3. Select New Term.

  4. In the Define Glossary Term dialog box, specify the term and its definition in Term and Definiton, respectively.

  5. Click Done.

    You can now find the term and its definition in the selected glossary file's drop-down list.

Add a glossary term's definition in a topic

You can easily add a glossary term's definition in the content of a desired topic. The term is then highlighted as a hyperlink in your topic. When you generate the output, your reader can then click the term to view its specified definition which displays as expanding text. To add a glossary term definiton in a topic, follow these steps:

  1. In the Author toolbar, select Contents and open your desired topic.

  2. Now select Glossary in the Author toolbar. The Glossary panel opens with all your added glossary terms and their corresponding definitions.

  3. In the Glossary panel, drag-and-drop a desired glossary term to the term's location in your open topic.

    The term is then highlighted as a hyperlink. In the project's output, a reader can click the highlighted term to view its definition. See Generate output for details on how to publish a project.

Edit a glossary term

You can change or edit the definition of a term in your glossary. To do this:

  1. In the Author toolbar, select Glossary. The Glossary panel opens.

  2. In the Glossary panel, click  of the desired glossary file and hover over the term definition that you want to edit.

  3. Click .

  4. In the Edit Glossary Term dialog box, you can edit both the Term and Definition.

  5. Click Done.

    The edit made is reflected in the Glossary panel.

Use a desired glossary file in your output

Out of the several glossary files that you've created in a project, you can use one of the glossaries in your output. To specify which glossary goes into your output, follow these steps:

  1. Click the Output tab at the left side of the Standard toolbar.

    The Output view opens.

  2. In the Output toolbar, click Output Presets

  3. In the Output Presets panel, select your desired output preset from the given options. You can choose from output presets options such as Responsive HTML5, Mobile App, WebHelp, eBook, and more.

  4. Select the Content tab.

  5. In the Glossary field, select your desired glossary file from the drop-down list.

    The selected glossary file is then included in your output. See Generate output for details on how to generate the output.

Remove a glossary term

To remove a glossary term from a glossary file, follow these steps:

  1. In the Author toolbar, select Glossary. The Glossary panel opens.

  2. In the Glossary panel, click  of the desired glossary file and hover over the term definition that you want to edit.

  3. Click .

  4. In the Confirm dialog box, click Yes.

    The glossary term is then removed from the selected glossary file.

Delete a glossary

You can delete a glossary file from the Glossary panel in RoboHelp. To do this:

  1. In the Author toolbar, select Glossary. The Glossary panel opens.

  2. In the Glossary panel, against the glossary that you want to delete, choose Options () > Delete.

  3. In the Confirm dialog box, click Yes to confirm the deletion.

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