Learn about the key workspace elements of Adobe RoboHelp (2020 release).
Packed with tons of powerful features, Adobe RoboHelp offers you a thoughtfully designed, clean, and easy-to-use workspace. Quickly create content with all the elements you need, build efficiency with single-sourcing and content reusability, and publish your project in a desired output type. You can also collaborate with multiple authors in a project.
The menu bar provides access to the File, Edit, View, Insert, Collaborate, and Help menus.
File menu Create, open, save, and close a project. You can also find options to import Word document and Captivate video, upgrade RoboHelp Classic project, configure project settings, and exit project.
Edit menu Cut, copy, paste, undo, and redo content. You can also find options to select all, copy and clear formatting, and edit application preferences.
View menu Find options to view Properties panel, starter screen, condition tags, variables, and view topics by title. You can also view options to Toggle Full Screen and change the application theme.
Insert menu Insert an image, video file, YouTube url, bookmark, variable, snippet, and many more. This a contextual menu option.
Collaborate menu You can find options to add and open connections to share your project for collaboration in a multi-author system.
Help menu You can find options to access Help resources, manage your account, sign out from RoboHelp, update your application, and view the RoboHelp About dialog box.
RoboHelp stores application-related settings on your local computer. To configure application-related settings, go to the Edit menu and select the Preferences to change the Application Settings.
For more information, see Set application preferences.
Tha Author, Output, and Review views are three different workspaces and can be accessed through respective tabs in the standard toolbar. The Author view is used to write, modify, and format the content for topics that the users see in the output. In addition to writing content, you can also work with Index, Glossary, Table of Contents. etc. in topics and master pages.
In Output View, there are various components to set up your Output formats e.g., Skins, Map Files, Variable Sets, Dynamic Content Filters, etc. To configure and use these components, create and use various Web-based and Print-based Output Presets. Output presets are easy-to-configure; you can use the many settings to generate and publish multiple output formats.
In the Review tab, you can share content with other authors, Subject Matter Experts (SMEs), and others. You can also share content individually or to a group, so that each individual can see comments and edits made by others.
For more information, see Reviews in RoboHelp.
The left toolbar helps you to easily manage your project by accessing various components of your project, such as Contents, Table of Contents, Condition Tags, Variables, Snippets, Reports, and more.
When you click a project component on the Author toolbar, the project component panel opens and allows you to manage that component. You can find the following project components in the Author toolbar:
While authoring a topic in a project, the panel displayed on the right side of the screen is the Properties panel. This panel contains the following tabs:
The Standard toolbar appears below the menu bar and includes three toolsets:
There are many dialog boxes that you will come across while working with RoboHelp. The most commonly used are:
You can easily resize the dialog boxes by clicking the edge and dragging the mouse to the desired size.
You can also drag-and-drop the dialog boxes around in topics. The next time you re-open the dialog box, its last position is retained to the place before you closed the dialog box.
The context menu gives people access to additional functionality related to the components in the Author, Output, and Review tabs. When you right-click or hover over the icon on any of the components in the content panel, a context menu with a nested list opens and immediately displays the relevant commands. From the list, you can select from several options to take action on the content associated with that particular component.
The RoboHelp menu bar provides various navigational controls in the authoring area. For example, zoom controls, rulers, and so on.
Zoom in and out
Rulers provide a quick way to control and set margins for paragraphs, images, tables, text, and other elements in your topic and appear horizontally at the top of the editor. To turn the display of the ruler on and off, select View > Show > Rulers.