You can use Adobe Document Cloud plug-in for Outlook to send large files as public links through Outlook. The attached files are uploaded to Adobe Document Cloud, and public links to the files are inserted in the email body.

Recipients can click the link to preview the file in a browser window and can download the file if needed.

Note:

The Adobe Document Cloud plug-in is available only in the latest version of Acrobat DC. If you're using Acrobat 2017 or Acrobat DC Classic (2015), see Adobe Send & Track for Outlook.

Attach files via Adobe Document Cloud

  1. In the new message window, click Message.

  2. In the Adobe Document Cloud group, click Attach File via Adobe Document Cloud.

    Attach File via Adobe Document Cloud button

    Note:

    The plug-in does not work if you have RTF set as the default formatting for email messages. To use the plug-in, switch to HTML formatting.

  3. Browse and select the files that you want to attach, and then click Open.

    Alternatively, you can drag files from folders on your computer and drop them on the message window. A prompt appears on the right side of the attachment input box asking whether you want to send files as Adobe Document Cloud link. Click Yes.

    Adobe Document Cloud yes/no link in the attachment input box
  4. If you’re not signed in, you see a prompt. Click OK. Open Acrobat, click the Sign In link at the upper-right corner and then sign in with your Adobe ID and password.

  5. The selected files are uploaded to Adobe Document Cloud, and public links to the files are inserted in the message body.

    Link to the attached files

    You can modify the text shown in black to be anything you want, and move the text into another part of your email. Be careful not to modify the link.

View sent files

All your sent files are stored securely in Adobe Document Cloud. You can view the files anytime.

  1. In the main Outlook window, click My Account in the Adobe Document Cloud group and then choose View Sent Files.

    My Account option to view sent files
  2. Sign in with your Adobe ID and password. All your sent files appear in a browser window.

Adobe Document Cloud settings

By default, you see prompt for all attachments. However, you can decide whether you want to see the prompt. You can also choose to automatically send files based on a particular size limit.

  1. In the main Outlook window, click My Account in the Adobe Document Cloud group and then choose Settings.

    Adobe Document Cloud settings
  2. Choose an appropriate option, specify values if required, and then click OK.

Advantages of attaching files via Adobe Document Cloud for Outlook

  • Access to your address book and complete control over the email format and content.
  • Send catalogs, brochures, and other large files — even audio/video.
  • Preview files in a browser (except audio/video) or download to look at later.

Supported Outlook versions

  • Outlook for Windows 2010, 2013, and 2016: The plug-in is automatically added to your Outlook when you install Acrobat DC on your computer.

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