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Optimize and manage conditional content

  1. RoboHelp User Guide
  2. Introduction
    1. Get to know RoboHelp workspace
    2. What's new in RoboHelp 2022 release
      1. What's new in Update 5
      2. What's new in Update 4
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      4. What's new in Update 2
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    3. Fixed Issues in RoboHelp
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    8. What's new in RoboHelp 2020 release
      1. What's new in Update 8
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  3. Projects
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  4. Collaborate with authors
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  5. PDF Layout
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    4. Work with the common content styles
    5. Components of a PDF template
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  6. Editing and formatting
    1. Format your content
    2. Create and manage cross-references
    3. Create and manage links
    4. Single-source with snippets
    5. Work with images and multimedia
    6. Create and use variables for easy updates
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    15. Autonumbering in CSS
  7. Import and linking
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    1. Create and manage a Table of Contents
    2. Create and manage an index
    3. Create and manage a glossary
    4. Create and manage citations
    5. Create and manage browse sequences
    6. Work with See Also and Related Topics
  9. Conditional content
    1. What is conditional content
    2. Create and apply condition tags
    3. Configure output presets for conditional content
    4. Optimize and manage conditional content
  10. Microcontent
    1. Microcontent
  11. Review and Collaboration
    1. Review and Collaboration
  12. Translation
    1. Translating content to multiple languages
    2. Configure a translation framework for a service provider
  13. Generating output
    1. Generate output
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    3. Generate Knowledge Base output
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  14. Publish output
    1. Publish to a RoboHelp Server
    2. Publish to an FTP server, a Secure FTP server, or a File System
    3. Publish to SharePoint Online
    4. Publish to Zendesk Help Center
    5. Publish to Salesforce Knowledge Base
    6. Publish to ServiceNow Knowledge Base
    7. Publish to Zoho Knowledge Base
    8. Publish to Adobe Experience Manager
    9. Publish to Atlassian Confluence Knowledge Base
  15. Appendix
    1. Adobe RoboHelp Scripting Reference
    2. RoboHelp keyboard shortcuts

Learn how to add, edit, rename, and delete various elements used to create conditional content and generate the conditions report.

Learn how to optimize conditional content by managing condition tags, condition expressions, and dynamic content filters. Check out the steps to generate the conditions report.

Manage condition tags

You can add, edit, delete, and change the group of a condition tag.

  1. In the Author toolbar, click the Condition Tags icon.

  2. To add a tag, see Add a condition tag.

  3. To edit a tag:

    1. From the Condition Tags panel, double-click the condition tag that you want to edit. Alternatively, right-click a condition tag and choose Edit.
    2. In the Edit Condition Tag dialog box, modify the tag group, tag name, and background and text colors as required.
    3. Click Done. Changes made to the condition tag are saved.
  4. To delete a tag:

    1. From the Condition Tags panel, right-click a condition tag and click Delete
    2. In the Confirm dialog box, click Yes to confirm the deletion. The condition tag is deleted.
  5. To change the group of a tag:

    In the Condition Tags panel, tags (such as Developer and Adventure) and their respective groups (such as, Audience and Others) appear as shown in the image:

    To change the group of a condition tag, drag it from its current group and drop it under the target group.

    In the target group, the newly added tag is listed in alphabetical order.

  6. To save the changes, click the Save icon in the standard toolbar.

Manage condition expressions and dynamic content filters

Manage condition expressions

  1. Click the Output tab at the left side of the Standard toolbar.

    The Output view opens.

  2. In the Output toolbar, click the Condition Expressions icon.

  3. To add/configure an expression, see Configure condition expressions and dynamic content filters.

  4. To edit an expression:

    1. In the Condition Expressions panel, do one of the following:
      1. Double-click the expression.
      2. Select the expression and choose Options () > Edit.
    2. In the expression editor panel, do the following as required:
      1. Add or remove condition tags.
      2. Modify the operators - Include/Exclude and AND/OR
  5. To rename an expression, in the Condition Expressions panel, select the expression and choose Options () > Rename.

  6. To delete an expression, in the Condition Expressions panel, select the expression and choose Options () > Delete.

  7. To save the changes, click the Save icon in the standard toolbar.

Manage dynamic content filters

  1. Click the Output tab at the left side of the Standard toolbar.

    The Output view opens.

  2. In the Output toolbar, click the Filters icon.

  3. To add/configure a dynamic content filter, see Configure condition expressions and dynamic content filters.

  4. To edit a filter:

    1. In the Filters panel, do one of the following:
      1. Double-click the filter.
      2. Select the filter and choose Options () > Edit.
    2. In the filter editor panel, do the following as required:
      1. Modify filter groups.
      2. Add or remove condition tags.
  5. To delete a filter, in the Filters panel, select the filter and choose Options () > Delete.

  6. To save the changes, click the Save icon in the standard toolbar.

Generate the conditions report

For information about generating reports, including the condition tags report, see Generate reports.

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