An interactive or fillable form contains fields that you can select or fill in. For such forms, the Fill & Sign tool displays only the Sign option. For more information on filling an interactive form, see Fill in interactive forms.
A flat form does not have interactive fields. It could be a paper form or PDF that hasn’t been optimized for form filling. The Fill & Sign tool automatically detects the form fields like text fields, comb fields, checkboxes, and radio button. You can also manually add text and other symbols anywhere on the form using the Fill & Sign tool if required.
Sign your form by typing or drawing your signature, or using an image. Send your completed forms to others and store the forms securely in Adobe Document Cloud.
This document provides instructions on how to fill & sign your forms electronically from your desktop using Acrobat or Acrobat Reader. Refer to the related links section at the bottom of this page for how to do the same using a browser or the tablet app.
The form fields are detected automatically. Hover the mouse over a field to display a blue box. Click anywhere in the blue box, the cursor will be placed at the right position automatically. Type your text to fill the field.
If no blue box is displayed on hover, you can manually fill or add text. Click Add
Text inthe toolbar. Click at the place in the document where you want to add the text, and then start typing.
Use the field toolbar to make appropriate changes:
- To resize a field, use the font up or down button in the toolbar - the first two buttons from left.
- To move a field, move your pointer closer to field border until you see the drag handle, and then hold and move the field as required.
- To delete a field or typed text, click the trash button.
- To convert a normal text field into comb field or vice versa, click the comb button - the second button from the right.
- To use annotations or symbols, click the option menu and select the annotation.
Use Comb fields to fill or add text in continuous boxes in a line/row. The Comb field spreads the user-entered text evenly across the width of the text field, as shown below.
Add annotations or symbols: Annotations tools are displayed in the toolbar - Crossmark, Checkmark, Circle, Line, and Dot. You can use these annotation tools to fill in check boxes and radio buttons, and use the Circle to circle text or the line to strike out text.
Click an annotation in the toolbar to select it, and then click on the form where you want to place the annotation. (Each click places the selected annotation at the respective location on the form.)
Resize the first annotation you place to fit the check box or radio button in the document, and the next annotations you add will be of the same size and will fit the rest of the box/circle fields.
To sign a PDF form, you can type, draw, or insert an image of your handwritten signature or initials.
Steps to sign a PDF
To add text, such as your name, company, title, or date, drag and drop your personal saved information from the right pane onto a form field.
Alternatively, you can use Add Text in the toolbar. Click at the place in your document where you want to add the text, and start typing. Use the field toolbar to make appropriate changes.
If you've already added your signature or initials, just select it from the Sign options, and then click at the place in the PDF where you want to add your signature. Skip to the next step.
If you are signing for the first time, you see the Signature or Initials panel. Below is an example of the Signature panel.
- Type: Type your name in the field. You can choose from a small selection of signature styles; click Change Style to view a different style.
- Image: Browse and select an image of your signature.
- Draw: Draw your signature in the field.
- Save Signature: When this check box is selected, and you're signed in to Acrobat Reader or Acrobat, the added signature is saved securely in Adobe Document Cloud for reuse.
If you want to use an image as your signature:
- Sign your name in black ink on a clean, blank sheet of white paper. Sign in the middle of the paper so you don't photograph or scan the edges.
- Photograph or scan your signature. If you are taking a picture of your signature, make sure that the page is lit and that no shadows fall across the signature.
- Transfer the photo or scan to your computer. Acrobat/Reader accepts JPG, JPEG, PNG, GIF, TIFF, TIF, and BMP files. You do not need to crop the image. Acrobat/Reader imports just the signature if the photo or scan is fairly clean.
After you have filled the form, you can share the PDF with others. To share the form, follow the steps below: