Group sharing is an enterprise-only feature that relies on syncing Microsoft Azure Active Directory with the Adobe Admin Console.
With Group sharing, you can select and add organizational groups such as DL-xyz, Grp-abc as recipients when inviting users to XD cloud documents or sharing private links to XD design specs and prototypes.
Currently, Group sharing is available only for CCE customers who use an Enterprise ID or Federated ID and have XD Publish Services enabled. Group sharing does not work when Creative Cloud Services are disabled.
Currently, you need to enter individual names and email address to add invitees to XD cloud documents or published links. This can be cumbersome and frustrating.
Group sharing is used when collaborating and sharing a cloud document or published private links with multiple members of a team. With Group sharing, you can easily share your work and quickly collaborate with your team, by adding their organizational group directly instead of typing individual email addresses. This reduces the time and effort taken, and helps in frictionless collaboration.
For this functionality to work:
If your organization is using a different identity provider, you must switch or migrate to Azure AD to use the AD groups. Migration support is enabled only from June FY 2020.
For designers and stakeholders, no extra action or setup is needed.
There are no email addresses associated with groups that are in the organizational address book. If your company has Azure AD and has all groups synced, and if you select ORG-MYBOSS-DIRECTS as a suggestion in the invite pop-up menu, then the invite works. If you manually type the email address ORG-MYBOSS-DIRECTS@company.com in the invite pop-up edit field, the invite does not work.
To access private links, invitees must log with their enterprise Adobe ID. Based on the organization and groups associated, the enterprise ID is recognized and this in turns helps in managing the access.