Automatically collect everyone's comments in a single PDF file. Track progress and consolidate comments.

 

Share a PDF for review using the Adobe Document Cloud review service

Available in: Acrobat DC

Use the Adobe Document Cloud review service to easily share PDF files for review from Acrobat DC desktop application, the Document Cloud web, or Acrobat Reader mobile app. When reviewers click the URL in the email invitation from their computer, they can easily provide their feedback in a browser without having to sign in or install any additional software.

You can use the service to share PDF files for review in one of the following ways:

Send personalized invitations using the Document Cloud Share option

  1. Click the Share button in the upper-right corner when a PDF document is open in Acrobat. Alternatively, choose Tools > Share, and then browse and select the PDF. The sharing options are displayed in the right pane.

    Share PDFs for review

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    • The computer must be connected to the Internet to start a shared review in Acrobat.
    • You can also start a shared review directly from other applications that use PDFMaker, such as Microsoft Word. Choose Acrobat > Create And Send For Review.

  2. In the Invite People section, enter, or choose the email address of whoever you’d like to review the file. You can also use the Address Book link to choose email addresses. Choose Review File.

  3. The Name and Message fields are just like the ones you use for sending an email and appear to your recipients in the same way. Enter the desired information.

  4. If you want to set the review deadline, select Set Deadline. Specify the time, select the date, and click Done. To set the reminder for the invitees, select Set Reminder. Specify the time, select the date, and click Done.

    Set review deadline and reminder
  5. Click Send.

Reviewer experience

The reviewers receive an email invitation with a link to the review PDF. When they click the link or the  Review button in the invitation, the PDF opens in a web browser. They can use the commenting tools to add comments to the PDF. They can also use Acrobat Reader DC or Acrobat DC desktop applications to add comments.

For more information, see Participating in a PDF review.

Send an anonymous or public link in an email

An anonymous or public link makes the files accessible to anyone who clicks the link. Follow the steps below to create a review link, and share it using your email client.

  1. Click the Share button in the upper-right corner when a PDF document is open in Acrobat. Alternatively, choose Tools > Share, and then browse and select the PDF. The sharing options are displayed in the right pane.

    Share PDFs for review

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    • The computer must be connected to the Internet to start a shared review in Acrobat.
    • You can also start a shared review directly from other applications that use PDFMaker, such as Microsoft Word. Choose Acrobat > Create And Send For Review.

  2. Click Get Link.

    Get link
  3. In the Get Link section, choose Review File, and click Create Link. The selected file is uploaded to the Document Cloud, and a public link is created.

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    You cannot set a deadline or reminder when you create a public link and share the file for review.

  4. To copy the review link, click Copy Link. Share the review link with the reviewers in an email.

Reviewer experience

The reviewers receive an email invitation with a link to the review PDF. When they click the link or the Review button in the invitation, the PDF opens in a web browser. They can use the commenting tools to add comments to the PDF. They can also use Acrobat Reader DC or Acrobat DC desktop applications to add comments. 

For more information, see Participating in a PDF review.

For information on tracking the reviewers' activity on the document, see Tracking and managing PDF reviews.

Share a PDF for review by hosting it on Sharepoint, WebDAV server, or a network folder

Available in: Acrobat DC, Acrobat 2017, and Acrobat DC 2015 (Classic)

Steps to send a PDF for review

  1. If you're using Acrobat 2017 or Acrobat DC 2015 (Classic), skip to the next step. If you're using Acrobat DC, do the following before you initiate the review:

    1. Go to Edit > Preferences. The Preferences dialog box is displayed.
    2. In the left pane, click Reviewing. Under the Shared Review Options section, deselect the Share For Review Using The Adobe Document Cloud check box, and then click OK.
  2. Choose ToolsSend For Review. The Send for Comments toolset is displayed in the secondary toolbar.

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    You can also start a shared review directly from other applications that use PDFMaker, such as Microsoft Word. Choose Adobe PDF > Convert To Adobe PDF And Send For Shared Commenting. For Office 2010 applications, choose Acrobat > Create And Send For Shared Commenting.

  3. In the secondary toolbar, click Send For Shared Commenting.

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    If prompted, select a PDF file that you want to send for shared review.

  4. Select the way you want to collect comments from your reviewer and click Next.

  5. Select how you would like to host the shared review file and specify the location.

    • Network folders: If all recipients are within a local area network, network folders and SharePoint servers are the best choices for a comment server. Network folders are generally the cheapest and most reliable.
    • SharePoint/Office 365 subsites: If your recipients work behind a firewall and all have access to a common server, you can use your own internal server location, such as a Microsoft SharePoint site. For more information, see Hosting shared reviews on SharePoint/Office 365 sites.
    • WebDAV servers: WebDAV servers (web servers that use the WebDAV protocol) are best used only if your reviewers are outside a firewall or a local area network. For more information on how to configure Acrobat to use a WebDAV service, see Hosting a Shared Review: An Alternative to Acrobat.com.
  6. Choose a delivery and collection method. Click Next.

  7. Enter a new profile name and click Next, or click Next to use the default.

  8. On the email screen, specify the following settings as needed:

    Delivery Method

    Click to specify a different delivery and collection method from the one that is currently selected.

    To, Cc

    Enter the email addresses of your reviewers. Insert a semicolon or a return after each address. Click the To or Cc button to select email addresses from your email application address book.

    Subject, Message

    Preview and edit the email subject and message as needed. Acrobat saves any changes you make and displays them the next time you send a document for review. To use the default email message, click Reset Default Message.

    Review Deadline

    Click to specify a different date or no deadline. After the review deadline expires, reviewers cannot publish comments.

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    If the review deadline expires while a reviewer has the document open in Acrobat, then the reviewer can publish comments before closing the document.

  9. Click Send.

The shared PDF that you send includes the Annotation and Drawing Markups panels, and instructions in the document message bar.

Acrobat creates a copy of the shared review file, named [original filename]_review.pdf, in the same folder as the original file you specified for the review.

Start an email-based review

Available in: Acrobat DC, Acrobat 2017, and Acrobat DC 2015 (Classic)

When you start an email-based review, you send out a tracked copy of the PDF, enabling you to easily merge comments that you receive. (Form fields in a PDF aren’t fillable during the review.) After initiating a shared review, you can also start an email-based review with the same PDF.

Before you start an email-based review, make sure that your email application or webmail account is configured to work with Acrobat.

Steps to start an email-based review

  1. If you're using Acrobat 2017 or Acrobat DC 2015 (Classic), skip to the next step. If you're using Acrobat DC, do the following before you initiate the review:

    1. Go to Edit > Preferences. The Preferences dialog box is displayed.
    2. In the left pane, click Reviewing. Under the Shared Review Options section, deselect the Share For Review Using The Adobe Document Cloud check box, and then click OK.
  2. Choose ToolSend For Review.

    The Send for Comments toolset is displayed in the secondary toolbar.

  3. Click Send For Comments By Email.

  4. If prompted, enter information in the Identity Setup dialog box.

  5. Specify a PDF if it isn’t already open, and then click Next. The PDF that you specify becomes the master file. Merge the comments you receive from reviewers into this file.

  6. Specify reviewers by typing their email addresses. Insert a semicolon or a return between each address. Click Address Book to select email addresses from your email application or webmail address book.

  7. Preview and edit the email invitation as needed, and then click Send Invitation.

  8. Select an email client to send the invite and click Continue.

    A copy of the PDF is sent to the reviewers as an attachment. When this PDF attachment is opened, it presents commenting tools and instructions.

Steps to merge comments

After you receive comments from reviewers, you can merge the comments into the master PDF.

  1. After a reviewer sends you comments, open the attached file in your email application. If the email application can’t find the original version of the PDF, it prompts you to browse for it.

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    It’s possible to forward comments to the initiator if you didn’t initiate the review. First merge these comments into your copy of the PDF. Then send the comments; see Send comments in email. If you’ve sent your comments already, the initiator receives only new comments. Merged comments retain the original author name.

  2. If you initiated the review, the Merge Comments dialog box appears. Select one of the following options:

    Yes

    Opens the master copy of the PDF and merges all comments into it. After comments are merged, save the master PDF.

    No, Open This Copy Only

    Opens the reviewer’s copy of the PDF with comments. If you select this option, you can still merge comments by choosing Comments > Merge Comments Onto Master PDF.

    Cancel

    Closes the reviewer’s PDF that contains comments.

See töö on litsentseeritud Creative Commons Attribution-Noncommercial-Share Alike 3.0 Unported litsentsiga  Süsteemi Creative Commons tingimused ei kehti Twitter™-i ja Facebooki postitustele.

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