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Create and customize PDF Portfolios

Otsi
  1. Acrobat User Guide
  2. Introduction to Acrobat
    1. Access Acrobat from desktop, mobile, web
    2. What's new in Acrobat
    3. Keyboard shortcuts
    4. System Requirements
  3. Workspace
    1. Workspace basics
    2. Opening and viewing PDFs
      1. Opening PDFs
      2. Navigating PDF pages
      3. Viewing PDF preferences
      4. Adjusting PDF views
      5. Enable thumbnail preview of PDFs
      6. Display PDF in browser
    3. Working with online storage accounts
      1. Access files from Box
      2. Access files from Dropbox
      3. Access files from OneDrive
      4. Access files from SharePoint
      5. Access files from Google Drive
    4. Acrobat and macOS
    5. Acrobat notifications
    6. Grids, guides, and measurements in PDFs
    7. Asian, Cyrillic, and right-to-left text in PDFs
  4. Creating PDFs
    1. Overview of PDF creation
    2. Create PDFs with Acrobat
    3. Create PDFs with PDFMaker
    4. Using the Adobe PDF printer
    5. Converting web pages to PDF
    6. Creating PDFs with Acrobat Distiller
    7. Adobe PDF conversion settings
    8. PDF fonts
  5. Editing PDFs
    1. Edit text in PDFs
    2. Edit images or objects in a PDF
    3. Rotate, move, delete, and renumber PDF pages
    4. Edit scanned PDFs
    5. Enhance document photos captured using a mobile camera
    6. Optimizing PDFs
    7. PDF properties and metadata
    8. Links and attachments in PDFs
    9. PDF layers
    10. Page thumbnails and bookmarks in PDFs
    11. Action Wizard (Acrobat Pro)
    12. PDFs converted to web pages
    13. Setting up PDFs for a presentation
    14. PDF articles
    15. Geospatial PDFs
    16. Applying actions and scripts to PDFs
    17. Change the default font for adding text
    18. Delete pages from a PDF
  6. Scan and OCR
    1. Scan documents to PDF
    2. Enhance document photos
    3. Troubleshoot scanner issues when scanning using Acrobat
  7. Forms
    1. PDF forms basics
    2. Create a form from scratch in Acrobat
    3. Create and distribute PDF forms
    4. Fill in PDF forms
    5. PDF form field properties
    6. Fill and sign PDF forms
    7. Setting action buttons in PDF forms
    8. Publishing interactive PDF web forms
    9. PDF form field basics
    10. PDF barcode form fields
    11. Collect and manage PDF form data
    12. About forms tracker
    13. PDF forms help
    14. Send PDF forms to recipients using email or an internal server
  8. Combining files
    1. Combine or merge files into single PDF
    2. Rotate, move, delete, and renumber PDF pages
    3. Add headers, footers, and Bates numbering to PDFs
    4. Crop PDF pages
    5. Add watermarks to PDFs
    6. Add backgrounds to PDFs
    7. Working with component files in a PDF Portfolio
    8. Publish and share PDF Portfolios
    9. Overview of PDF Portfolios
    10. Create and customize PDF Portfolios
  9. Sharing, reviews, and commenting
    1. Share and track PDFs online
    2. Mark up text with edits
    3. Preparing for a PDF review
    4. Starting a PDF review
    5. Hosting shared reviews on SharePoint or Office 365 sites
    6. Participating in a PDF review
    7. Add comments to PDFs
    8. Adding a stamp to a PDF
    9. Approval workflows
    10. Managing comments | view, reply, print
    11. Importing and exporting comments
    12. Tracking and managing PDF reviews
  10. Saving and exporting PDFs
    1. Saving PDFs
    2. Convert PDF to Word
    3. Convert PDF to JPG
    4. Convert or export PDFs to other file formats
    5. File format options for PDF export
    6. Reusing PDF content
  11. Security
    1. Enhanced security setting for PDFs
    2. Securing PDFs with passwords
    3. Manage Digital IDs
    4. Securing PDFs with certificates
    5. Opening secured PDFs
    6. Removing sensitive content from PDFs
    7. Setting up security policies for PDFs
    8. Choosing a security method for PDFs
    9. Security warnings when a PDF opens
    10. Securing PDFs with Adobe Experience Manager
    11. Protected View feature for PDFs
    12. Overview of security in Acrobat and PDFs
    13. JavaScripts in PDFs as a security risk
    14. Attachments as security risks
    15. Allow or block links in PDFs
  12. Electronic signatures
    1. Sign PDF documents
    2. Capture your signature on mobile and use it everywhere
    3. Send documents for e-signatures
    4. About certificate signatures
    5. Certificate-based signatures
    6. Validating digital signatures
    7. Adobe Approved Trust List
    8. Manage trusted identities
  13. Printing
    1. Basic PDF printing tasks
    2. Print Booklets and PDF Portfolios
    3. Advanced PDF print settings
    4. Print to PDF
    5. Printing color PDFs (Acrobat Pro)
    6. Printing PDFs in custom sizes
  14. Accessibility, tags, and reflow
    1. Create and verify PDF accessibility
    2. Accessibility features in PDFs
    3. Reading Order tool for PDFs
    4. Reading PDFs with reflow and accessibility features
    5. Edit document structure with the Content and Tags panels
    6. Creating accessible PDFs
  15. Searching and indexing
    1. Creating PDF indexes
    2. Searching PDFs
  16. Multimedia and 3D models
    1. Add audio, video, and interactive objects to PDFs
    2. Adding 3D models to PDFs (Acrobat Pro)
    3. Displaying 3D models in PDFs
    4. Interacting with 3D models
    5. Measuring 3D objects in PDFs
    6. Setting 3D views in PDFs
    7. Enable 3D content in PDF
    8. Adding multimedia to PDFs
    9. Commenting on 3D designs in PDFs
    10. Playing video, audio, and multimedia formats in PDFs
    11. Add comments to videos
  17. Print production tools (Acrobat Pro)
    1. Print production tools overview
    2. Printer marks and hairlines
    3. Previewing output
    4. Transparency flattening
    5. Color conversion and ink management
    6. Trapping color
  18. Preflight (Acrobat Pro)
    1. PDF/X-, PDF/A-, and PDF/E-compliant files
    2. Preflight profiles
    3. Advanced preflight inspections
    4. Preflight reports
    5. Viewing preflight results, objects, and resources
    6. Output intents in PDFs
    7. Correcting problem areas with the Preflight tool
    8. Automating document analysis with droplets or preflight actions
    9. Analyzing documents with the Preflight tool
    10. Additional checks in the Preflight tool
    11. Preflight libraries
    12. Preflight variables
  19. Color management
    1. Keeping colors consistent
    2. Color settings
    3. Color-managing documents
    4. Working with color profiles
    5. Understanding color management

Create PDF Portfolios

You no longer require Flash Player installed on your system to create or view portfolios. You can easily create folders within your PDF Portfolio, delete component files and folders, edit component filenames, and add and edit descriptions of component files.

Create a basic PDF Portfolio in a few quick steps.

  1. Start Acrobat and choose File > Create > PDF Portfolio.

  2. Drag files into the Create PDF Portfolio dialog box.

    Alternatively, choose an option from the Add Files menu. You can add a file, folder of files, pages from a scanner, web page, or items in the clipboard.

  3. Click Create to add the files to the PDF Portfolio.

    The selected files are added to your portfolio and a toolbar along with the thumbnails of the files is displayed in the left pane.  

    PDF Portfolio
    a - PDF Portfolio’s secondary toolbar, b - The left pane with files' thumbnails

Märkus.

In Windows, the Acrobat PDFMaker in Outlook and Lotus Notes can create PDF Portfolios when you convert email messages.

Add files and folders to a PDF Portfolio

Märkus.

As you cannot change the order of files in the PDF Portfolio, it is recommended to add the files in a sequential order. Also, if you add a folder, the files in the folder are added in the alphabetical order.  

You can add content to an existing PDF Portfolio.

  1. From an open PDF Portfolio, do any of the following:

    • In the left pane, select Add Files and select Add Files, Add Folder, or Add Web Content.

    • To create a folder, select the Create Folder icon in the secondary toolbar. 

    • To add files from your computer, drag any files or folders to the PDF Portfolio workspace or a folder in the left pane.
    Märkus.

    For best performance, keep the total number of component files at 15 or less, and the total size of all component files under 50 MB.

Rearrange files in a PDF Portfolio

In the navigation pane of a PDF Portfolio, do the following:

  • Drag to rearrange files within a folder of the PDF Portfolio.
  • Drag a file into a folder or drag a folder to another folder if both are at the same level.

Add web content to a PDF Portfolio

You can link to websites or embed video tags. Linking to web content is useful when you want to reduce the file size of the PDF Portfolio.

  1. In the left pane, select Add Files and select Add Web Content.

  2. Enter a filename and description for the web content that gets added to your PDF Portfolio. This web file links to the web content you specify.

  3. Do one of the following:

    • To link to a website, select Add A Web Link, and then add the URL.

    • To embed a video tag, select Add An Embed Tag, and then paste the video’s embed code. Video-sharing websites usually include a way to copy a video’s embed code. For example, a website could include an Embed box that shows the code and other embedding options.

Convert multimedia files in a PDF Portfolio

You can convert multimedia files, such as MP3 to PDF within a PDF Portfolio. You can also convert these files to PDF if they are encoded in H.264 (with AAC audio): MOV, M4V, MP4, 3GP, and 3G2. (H.264 and AAC are encoding and compression options for movies.)

  1. From an open PDF Portfolio, right-click/Control-click one or more multimedia files in the PDF Portfolio and select Convert To PDF.

  2. If a dialog box appears, specify the options as needed and click OK.

Remove or extract files and folders from a PDF Portfolio

If you delete a folder, all files inside it are deleted from the PDF Portfolio. You can also extract one or more components from the PDF Portfolio and save them separately.

    • From an open PDF Portfolio, select one or more files or folders in the PDF Portfolio and press Delete or click the Delete File icon to remove the selected item from the portfolio.
    • If you want to extract (or save) an item from your portfolio, click the Extract From Portfolio icon , select a location where you want to save the selected item, and click Save.  

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