Manage and work with cloud documents in Photoshop

Get to know the common workflows available with cloud documents in Photoshop.

Cloud document is Adobe's new cloud-native document file type that is optimized for a seamless online or offline work experience across devices. With cloud documents, you can enjoy the security of knowing that your edits get saved and synced to the cloud all the time.

Read the full article below to learn more about common workflows associated with cloud documents in Photoshop.

Cloud documents in Photoshop

Create a cloud document and save

iPad

Any document you create with Photoshop on mobile is automatically saved as a cloud document by default. Use the Create new option in the app home screen to create a cloud document.

To learn more about creating and explicitly exporting a cloud document to other file formats, see Create, open, and save documents.

Desktop

You can create a document with Photoshop on desktop and save it as a cloud document to work anytime, anywhere, and across devices.

To save a document, go to File > Save as and select an option from the Save on your computer or to cloud documents window that opens. You can always switch between the available save options in the cloud document picker— Save to cloud documents and Save on your computer.

Select the Don't show again check box if you don't want to see Save on your computer or to cloud documents window again. Photoshop remembers the save behavior from your last session and intuitively presents you with the same experience when you try to save a document again. 

Web

You can access your cloud documents from Creative Cloud web but cannot create, open, make edits, or save from the Creative Cloud website.

Access your cloud documents

iPad

Navigate to Your work > Cloud documents tab in the app home screen on your iPad.

Under the Cloud documents section, you can:

  • Sort your cloud documents by Date CreatedDate Modified, or Name in ascending or descending orders.
  • You can switch between the list view () and the grid view (). 
  • You can create a folder () to organize your cloud documents.

Desktop

Click the Cloud documents tab in the app home screen on your desktop.

Under the Cloud documents section, you can:

  • You can enable the check box to select multiple cloud documents simultaneously.
  • Sort your cloud documents by Date Modified, or Name in ascending or descending orders.
  • You can switch between the list view () and the grid view (). 
  • You can create a folder () to organize your cloud documents.

Web

Open  Creative Cloud web. Navigate to Creative Cloud > Files > Your work > Cloud documents.

Under the Cloud documents section, you can:

  • You can enable the check box to select multiple cloud documents simultaneously.
  • Sort your cloud documents by Modified, or Name in ascending or descending orders.
  • You can switch between the list view () and the grid view (). 
  • You can create a folder () to organize your cloud documents.

Invite others to edit

You can seamlessly collaborate on your Photoshop work by inviting others to edit your cloud documents. Also, easily find all cloud documents you have been invited to under the Shared with you tab in the home screen from within the Photoshop app on your desktop or iPad, or access them from the Creative Cloud web or Creative Cloud desktop app (Creative Cloud > Your work > Shared with you).

iPad

  1. Open a cloud document in Photoshop on the iPad and tap the Invite to edit icon  () in the top right corner of the app.
  2. In the Invite to edit dialog that opens, add people to collaborate by typing in their email ids.
  3. Type to add an additional note under Message before sending the invite, if required.
  4. Tap the Invite to edit button to send the invite.
  5. Once you send the invite, you can see the names of collaborators displayed under the Members section in the Invite to edit dialog. At any point, tap Remove to remove collaborators invited to your shared cloud document.

When you open the received email invite, you are taken to Creative Cloud web where you can see a preview of the shared cloud document. You can now choose to open the shared cloud document in Photoshop on the iPad and start editing right away.

To learn more, check out Share access and edit your cloud documents.

Desktop

Note:

With the March 2021 release, Photoshop runs natively on Apple Silicon devices, bringing speedier selections, filters, and performance boosts. For now, some features including Invite to edit and Synced presets, are available under emulation mode only. For details, see Known issues.

  1. Open a Photoshop document and click the Invite to edit icon () in the top right corner of the app.
  2. In the Invite to edit dialog that opens, type in the email addresses of intended recipients to collaborate.
    Note: When working with a non-cloud document on your computer, you need to save it as a Photoshop cloud document before you can invite someone to access and edit it. To do so, click the Continue button under Save as a cloud document to invite people prompt in the Invite to edit dialog.
  3. Type to add an additional note under Message before sending the invite, if required.
  4. Click the Invite to edit button to send the invite.
  5. Once you have sent the invite, you can see the names of the recipients listed under the Members section in the Invite to edit dialog. As the owner of the shared cloud document, you can click Remove to revoke access from a fellow collaborator who was previously invited to edit.

To learn more, check out Share access and edit your cloud documents.

View version history

You can view and manage the version history of your Photoshop cloud documents in-app or on the web.

iPad

Follow these quick steps to view the version history:

  1. In the app home screen, either navigate to Home > Recent or Your work > Cloud documents in the left navigation panel.
  2. Tap the three-dots icon below a cloud document for which you want to access previous versions. In the menu that opens, select Version History
  3. In the Version History mode that opens, tap the Timeline () icon.

You can easily browse and view thumbnails of saved versions of your cloud document and perform various operations like Rename your cloud document or Revert to an earlier version.

Desktop

Version History panel

You can quickly check your version history in Photoshop desktop by following the simple steps below:

  1. Open a cloud document and choose either File > Version History or Window > Version History to open the Version History panel.
  2. In the Version History panel that opens, you can easily browse and view thumbnails of saved versions of your cloud document.
    • Click the three dots () icon and select Name this version to give a name to the selected version and add it to the Marked versions list. You can also Rename this version at another time.
    • Click the Mark version () icon to save that version of your cloud document, and easily access your saved cloud document versions under the Marked Versions section at the top of the Version History panel.
    • Click the Mark version icon again to remove a saved cloud document version from the Marked Versions section and undo any version naming.
    • To convert a previous cloud document version into a new document, click the three dots () icon and select Open in a new tab.

Web

To view the version history on the web, do the following:

  1. Go to Creative Cloud website > Files > Cloud documents and browse through your cloud documents.
  2. Open a cloud document and click the Timeline () icon.

3. In the timeline panel that opens, you can find auto-saved versions of your cloud document. Hover over a cloud document version to see more options:

  • Click the three dots () icon and select Name this version to give a name to the selected version and add it to the Marked versions list. You can also Rename this version at another time.
  • Click the Mark version () icon to save that version of your cloud document, and easily access your saved cloud document versions under the Marked Versions section at the top of the timeline panel.
  • Click the Mark version icon again to remove a saved cloud document version from the Marked Versions section and undo any version naming.

Revert to a previous version

Hover over any cloud document's Marked version and click the three dots () icon.

  • In-app (Desktop/iPad): In Photoshop's Version History panel, select Revert to this version. The chosen version will move to the top of the version stack and allow you edit from there. 
  • Web: Select Revert to this version to revert to a previous version. When you open the same cloud document in Photoshop, you will see the reverted version and start working.

Make available offline

You can easily make your cloud document available offline for the times when you're are unable to access your internet connection,  for example, while traveling or flying. Making available offline locally on your device might take longer with slow internet connectivity and large cloud documents. 

iPad

To make a selected cloud document available for offline use while using Photoshop on the iPad, do the following:

  1. In the app home screen, navigate to Your work > Cloud documents in the left navigation panel.
  2. Tap the three-dots icon below a cloud document that you want to make available locally. In the menu that opens, select Make available offline.
  3. Tap to open the document and begin editing. 

When you're back online, your updated cloud document is automatically synced across all your devices.

When you want to work with your locally stored cloud document online, simply tap the three-dots icon and select Make online only.

  • If your cloud document thumbnail shows  icon, your cloud document has been downloaded and is available when you go offline.
  • If your cloud document thumbnail shows  icon, your cloud document is available online only and will not be available if you go offline.
Make your cloud doc available offline while working with Photoshop on the iPad

Desktop

  1. Click the Cloud documents tab in the app home screen on your desktop.
  2. Click the three dots () icon visible below the cloud document thumbnail and select Make available offline always.
  3. Click the document and start editing offline.

When you're back online, your updated cloud document is automatically synced across all your devices.

When you want to work with your locally stored cloud document online, click the three-dots icon and select Make available online-only.

Make cloud documents available in Photoshop desktop

Rename, delete, and move

Rename your cloud documents

Once you have accessed your cloud documents from within the Photoshop home screen on your device (desktop or mobile), or on the Creative Cloud website, you can rename your cloud documents. 

Tap the three dots () icon visible below a cloud document thumbnail and select Rename. Simply type in a new name for your cloud document to rename it.

Delete your cloud documents

Open the three dots () menu visible below a cloud document thumbnail on your device (desktop or mobile), or on the Creative Cloud website and select Delete

The documents you delete from within the app or from the web, get archived and stored under the Deleted section in the app home screen or Creative Cloud > Your work > Deleted.  Tap or click the three dots menu that appears below a cloud document in the Deleted section and choose to Restore or Permanently Delete your cloud document. You can find the restored cloud documents again under the Cloud documents section. Delete your cloud documents permanently to clear your cloud storage.

To learn more about storage quota, see File storage and quota.

Move and organize your cloud documents

iPad

Under the Cloud documents section in the app home screen, simply drag and place a cloud document to an available folder or create a folder (). You cannot multi-select your cloud documents while on the ipad.

Desktop

Tap the three dots () icon visible below the cloud document thumbnail and select Move To. In the panel that opens, you can select from available folders or use the Add folder () option to create a folder. Tap Move to place your selected cloud documents in a folder or Cancel to exit the move operation.

To move multiple cloud documents simultaneously, you can enable the check box below the Cloud document section to enter multi-select mode.

Web

Hover over a cloud document thumbnail and click the three dots () icon. Select Move To to move your cloud documents. In the Move To panel that opens, you can choose from available folders or use the Add folder () option to create a folder. Click Move Here to place your selected cloud documents in a folder or Cancel to exit the move operation.

To move multiple cloud documents simultaneously, you can enable the check box below the Cloud document section to enter multi-select mode.

Create a duplicate

iPad

Tap the three dots () icon visible below a cloud document thumbnail under Cloud documents in the app home screen. Select Duplicate to create a copy of your cloud document.

Desktop

You cannot Duplicate a cloud document while working with Photoshop on desktop.

Web

While you are on the Creative Cloud website, go to Creative Cloud > Files > Your work > Cloud documents. Tap the three dots () icon visible below the cloud document thumbnail and select Copy to create a copy of your selected cloud document.

Share a link to your creative work

While you are away from your iPad, desktop, or laptop, you can simply visit Creative Cloud website and login with your Adobe ID to access your creative work. 
On the Creative Cloud website, tap the three dots () icon visible below the cloud document thumbnail and select Share to generate a public link. Anyone with the link can view your creative work and post comments.

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