User Guide Cancel

Access SharePoint files in Acrobat, Acrobat Reader

Before you begin

We're rolling out a new, more intuitive product experience. If the screen shown here doesn’t match your product interface, select help for your current experience.

In the new experience, the tools appear on the left side of the screen.

You can store and access SharePoint files when you’re working in Acrobat or Acrobat Reader on your desktop.

Note:

Your SharePoint administrator must configure the SharePoint server to enable editing of PDF documents. See this TechNote for details.

To access or save to SharePoint resources, you can use the following options:

  • Add a SharePoint account and access files using the account (Connectors) from the Home > Other file storage > <SharePoint_account_name>.
  • In the file open and close dialogs, use the URL of the document library; for example, http://mysharepointserver/mysite/mydoclibor
  • (Windows) Mapped network drives

Add your SharePoint file storage account

  1. Select Home  from the top left. Then, under Other file storage, select Add file storage, and then select Add under SharePoint Site

  2. In the Add Microsoft SharePoint Account dialog box, enter the SharePoint account details:

    • Enter a name for the account in the Enter Account Name box.
    • Enter the URL of the SharePoint server in the Enter URL box. This is usually the URL that you see in the browser's address bar when you're logged in, and your SharePoint site's home is open in the browser.
    Add SharePoint account in Acrobat or Reader

  3. Select Continue. The account is added in the left pane under the Other file storage section.

Check out a file from SharePoint

The safest way to work on a PDF file that resides on a SharePoint Server is to check out the file. Other users cannot edit the file while you're working on it.

  1. To check out a PDF file, do one of the following:

    • For Windows Users:

      • Use IE mode in Edge to go to the PDF file on the SharePoint portal.
      • Select the document or "Edit Document" from the file pop-up menu.
    • In Acrobat or Acrobat Reader:

      • Navigate to the desired file via Home > [Connector / Account Name].
      • Enter the URL of the document library or the full file path in the Open and Save dialogs 
      • Access the file locations using the [Connector Name] in the left pane.
    Note:

    To enter the document library URL in the Open and Save dialog box, you must disable the following preferences: 

    • Preferences > General > Disable "Show online storage while opening files" (disabled by default).
    • Preferences > General > Enable "Show online storage while saving files" (enabled by default).
  2. A dialog box displays the filename and location. Select one of the following:

    • Check Out & Open.

    • Open, to open the file without checking it out.

    Check out and open file from the SharePoint site

Note:

If you are required to sign in to the SharePoint server, enter your user name and password when prompted.

Cancel checkout for a SharePoint file

You can discard the checked-out version of a PDF file if you don’t want to save your changes.

  1. Choose File > SharePoint Server > Discard Check Out.

  2. A confirmation message appears. Select OK.

Note:

You cannot edit a document offline.

Prepare document properties for a SharePoint file

You can specify the document’s SharePoint properties from within Acrobat or Acrobat Reader.

  1. Choose File > SharePoint/Office 365 Server > Prepare Document Properties.

  2. Double-click the property to edit. The Edit dialog box appears. Enter a value and select OK.

Check in a file into SharePoint server

When you complete your edits, you can check the file into the SharePoint server. Other users can see the changes. If versioning is enabled, SharePoint also manages version history for the file.

    • (Windows) Choose the hamburger menu   > File >  SharePoint/Office 365 Server > Check In.
    • (macOS) Choose File > SharePoint/Office 365 Server > Check In.
  1. If version numbering is enabled, the version information appears. Choose major version, minor version, or overwrite current version.

  2. Enter the Version Comments.

  3. Optionally, enable Keep the Document Checked Out After Checking In This Version and select OK.

Remove your SharePoint file storage account

  1. In the Home view, select the Edit/Pencil   icon next to Other file storage.

  2. Choose the Remove Account icon next to the account you want to remove, then select Done next to Other file storage.

Get help faster and easier

New user?