Fill and sign forms online

Use Adobe Fill & Sign service to fill out and sign forms online easily. Sign your form by typing or drawing your signature or using an image. Send your completed forms to others and store the forms securely in Adobe Document Cloud.

Supported file formats for Fill & Sign

Adobe Fill & Sign supports forms of the following file types:

  • PDF: Adobe Fill & Sign supports most PDFs. However, the following two types of PDFs are not supported at this point:
    • Secured PDFs - When uploading a secure PDF, you will see an error message that conveys that the PDF contains editing restrictions and is not supported.
    • Some LiveCycle Designer forms - For dynamic XFA PDFs created by LiveCycle, you will see an error message that conveys that Dynamic XFA is not supported.
  • Microsoft Office files: DOC, DOCX, XLS, XLSx, PPT, PPTX
  • Image files: JPG, PNG, GIF, TIF
  • Text files: TXT, RTF, ODT

You can upload a maximum of 100 files, and the size of each file must be 100 MB or less.

Filling out your form

  1. Sign in to Acrobat Web at with your Adobe ID and password, or with your social (Facebook or Google) account.

  2. In the top navigation bar, click E-Sign > Fill & Sign.

    Choose Fill & Sign

  3. Select a PDF that you want to fill and sign using one of the following ways, and then click Continue:

    • Choose a PDF file from the Recent or Documents list.
    • Add a PDF file from your computer or drag-and-drop the PDF onto the highlighted area.
    • You can also drag-and-drop files to the Fill & Sign tool on the Sign page.
    Select a file from the Recents or Documents list

    Select a file from your computer


    Password protected PDFs are not supported. You must remove the password before uploading PDFs.

  4. The selected PDF document is prepared as a form and displayed in the browser window with the respective tools and options. Fill or add text in the form by selecting Type text in the left pane. Click at the place in the document where you want to add the text, and then start typing.

    Add text in the form

    Use the field toolbar to make appropriate changes:

    • To move a text field, move your pointer closer to the field border until you see the drag handle, and then hold and move the field as required. To move all other fields, select the field and drag as required.
    • To resize a text field, use the font up or down button in the toolbar - the first two buttons from left.
      To resize all other fields, use the blue circular drag handle, and then hold and resize the field as required.
    • To change the field type, click the Options menu (...), and select the required field.
    • To delete a field or typed text, click the trash button.
  5. Add annotations or symbols: Annotations tools are displayed in the left-pane - Crossmark, Checkmark, Dot, Circle, and Line. You can use these annotation tools to fill in check boxes and radio buttons, as well as use to circle, underline or strikethrough text.

    Fill & Sign toolbar

    Click an annotation in the toolbar to select it, and then click the location in the form where you want to place the annotation. (Each click places the selected annotation at the respective location on the form.) To stop pasting annotations, click Add Text tool in the toolbar.

    To adjust the field position, select the annotation and use the arrow keys on your keyboard. Use the Shift key along with the arrow keys to precisely position the field.


    Resize the first annotation you place to fit the check box or radio button in the document, and the next annotations you add will be of the same size and will fit the rest of the box or circle fields.

Signing or adding initials to your form

  1. To open the form that you want to sign, follow the steps mentioned in the previous section - Fill out your form.

  2. Select whether you want to add your signature or just initials.

    Add your signature or initials

    If you have already added signatures or initials, they are displayed as options to choose from.

  3. Select your added signature or initials from the Sign options, and then click at the place in the form where you want to add your signature. Skip to the next step.

    If you are signing for the first time, you see the Signature or Initials panel. Below is an example of the Signature panel.

    Add signature in the panel

    Type: Type your name in the field.

    Draw: Draw your signature in the field using your mouse, touch pad, or touch screen. To draw again or correct any mistake, use the Clear button.


    Type your name in the Enter Your Name field in the footer, if the field is not auto-populated with your name.

    Image: Browse and select an image of your signature.

    To use an image as your signature:

    • Sign your name in black ink on a clean, blank sheet of white paper. Sign in the middle of the paper so you don't photograph or scan the edges.
    • Photograph or scan your signature. If you are taking a picture of your signature, make sure that the page is lit and that no shadows fall across the signature.
    • Transfer the photo or scan to your computer. Acrobat/Reader accepts JPG, JPEG, PNG, GIF, TIFF, TIF, and BMP files. You do not need to crop the image. Acrobat/Reader imports just the signature if the photo or scan is fairly clean.

    Save: When this check box is selected, the added signature is saved to your profile for reuse.

    Delete Signature: To delete your saved signature from the profile, click the delete icon ( X ) next to the signature.

    Delete signatures

  4. Click Apply, and then click at the place in the form where you want to place the signature or initial.

    To move the placed signature or initial, click the field to highlight it and then use the arrow keys. To delete the field, use the options in field toolbar. To resize, use the blue grab handle at the right as shown in the image below.

    Resize signature using the blue grab handle


    Once a form has been signed and sent, the data you added in Fill & Sign (text fields, annotations and signatures) will no longer be editable. You can add additional data, but cannot remove or modify the data added before the form was sent.

Sending your filled form

After you have filled and signed the form, you can share the form with others. To share the form, follow the steps below:

Send a link of the non-editable copy of the filled and signed form. The copy is certified with Adobe Acrobat Sign. Recipients won’t be able to modify the copy easily; any modification makes the certification invalid.

  1. In the top toolbar, click the Get Link icon, and then click Get Link.

    Share link with others

    The shared file is open in Acrobat viewer after the link is created. Share the copied link with others.

The detailed tracking information is available for files shared using a personalized link to individuals. The copy is certified with Adobe Acrobat Sign. Recipients won’t be able to modify the copy easily; any modification makes the certification invalid.

  1. In the top toolbar, click the Invite icon.

    Share doc with others

  2. Enter the name or email of the recipients, and then click Invite.

    Invite share

    The shared file is open in Acrobat viewer after the link is shared with the recipients.

Deleting read-only copies and public links

You can delete read-only copies of the documents you shared using the Fill & Sign tool.

  1. Read-only copies of documents shared using the Fill & Sign tool are saved in the archive folder. On the Documents tab, click Archived under All agreements in the left navigation bar.

  2. If you want to delete these shared links, click your Profile icon at the upper-right corner of the Acrobat window and then choose SettingsE-signing Settings > Edit Settings.

    Edit settings from your profile

  3. The Preferences and Settings page is displayed. Click Privacy in the left navigation bar. On the Privacy page, enter the email address to filter agreements associated with a particular user. To delete an agreement, click the Delete icon next to the status.

    Filter agreements by email address


    If you are part of a Team, the Privacy option for deleting agreements is available only for assigned Privacy Admins. Account admins need to assign themselves as Privacy Admins to access the Privacy option. Go to Admin Console ( > Products and choose Sign Account and Privacy Admin as the Product Role.


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