Click the Content, Training, Meetings, Seminars, or Event Management tab in Adobe Connect Central.
Last updated on
Feb 25, 2025
Managing file and folder access and usage rights is a complex task that requires thinking ahead to create an intuitive and scalable permissions system. Admins define the initial permissions structure by assigning users to one or more groups. Permissions can be defined on both the user and group level as detailed in the Admin Guide.
Typically, additional users will be provided with the ability to manage permissions on files and folders by assigning them to a limited administrator, manager, or host role.
Permissions best practices
To streamline your permissions management tasks, use groups (roles) to create a scalable system you can easily manage and others can use. Avoid a user-based system that results in having to manage large numbers of users on the permission profile for a file or folder.
Adobe recommends the following best practices:
- Design a permissions system using groups: Use default and custom groups to assign access to parts of the system as appropriate. Users can be members of multiple groups, and privileges are cumulative. For more information about managing groups, see Group basics.
- Create groups with descriptive names: Use intuitive names that describe the group’s permissions; for example, “Human Resource Content Managers”.
- Add users to groups: Use the default groups, but if you need to create new groups, create those first, and then add users to groups as necessary for them to obtain appropriate permissions.
- Create folders using descriptive names: Use names that describe the contents of the folder; for example, Human Resource Content, Product Support Content, and so on.
- Assign permissions to your groups for specific folders or files: For example, assign the Human Resource Content Managers group permission to manage the Human Resources folder in the shared content folders.
Note: Permissions assigned to users take precedence over permissions assigned to groups. If you want to deny a user access to certain folders, you can assign a user-based permission for those folders.
Libraries
The Content, Training, Meetings, Seminars, and Event tabs in Adobe Connect Central each contain a library of files organized in folders. Files stored in these libraries are available for activities in those respective tabs only. However, files in the Content Library can be accessed from all tabs in Adobe Connect Central.
Except for the Seminar library, each library has the following two top-level folders:
User Content
When a user is assigned to a specific built-in group, Adobe Connect creates a user folder for that individual in the associated library. For example, any users assigned to the meeting host group receive a folder in the user meetings folder in the Meetings library. This folder is what the user sees when accessing the Meetings tab. Users can manage their own user folders, including setting permissions that give other users access privileges to the folders.
Shared Content
Initially (after an account is activated or Adobe Connect is installed on-premise), only an admin can access shared folders. Administrators can assign permissions for the shared folders as needed. Only members of the built-in group associated with that library can create functions (meetings, events, and so on) in the folder. However, manage permissions for a shared folder can be assigned to any user. For example, in the meetings library, any user with manage permissions for a folder can manage the folder. Only meeting hosts can create meetings in a folder.
“My” Content
Content under the “My Content/Training/Meetings” tab is specific to the user currently logged in.
Seminar content folders
Unlike the previous libraries, the Seminar library folders have a different structure:
- In the seminar library, there are no user folders; instead, each folder represents a different seminar license that your organization purchased.
- Users assigned to the seminar administrators’ group have manage permissions for all seminar folders.
- Seminar administrators can add and delete seminars, assign manage permissions to other users and create seminars.
Set file and folder permissions
Only an administrator, a limited administrator, or a user with manage permission for that library file or folder can customize the permissions list for a file or folder.
Note: Administrators set permissions for Limited Administrators in the Administration > Users and Groups in Adobe Connect Central. By default, limited admins can set permissions for content, but an admin can revoke this ability.
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Navigate to the folder or file and click its name to open it.
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Select Set permissions on the navigation bar.
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Select Customization. If the permissions for this item have been modified before, the customization button does not appear. Proceed to the next step.
The Available users and groups pane displays users and groups for whom you can define permissions for the library item. The Current permissions pane displays users and groups who already have permissions for the library item. You can change the existing permissions if desired.
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To add a user or group to the Current permissions pane, select the name in the Available users and groups list and select Add.
Setting permissions and navigating Available Users and Groups. A. Click to set folder or file permissions to be the same as the parent folder permissions B. Click Allow public viewing. C. Double-click a group name to view the users in that group D. Double-click the Up One Level icon to go up one folder level E. Users F. Click the Search button to open a text box for searching G. Click Add to move a selected user or group to the Current Permissions list
Setting permissions and navigating Available Users and Groups. -
To set the permissions for a user or group, select the name in the Current permissions list and click Permissions.
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Select one of the following permissions from the pop-up menu:
Manage
Users or groups with Manage permission for a folder or file can view, delete, move, and edit the file or folder, view reports for files in that folder, set permissions for the file or folder, and create folders. However, they cannot publish to that folder.
Denied
Users or groups with a Denied permission setting for a folder or file cannot view, publish, or manage this folder or file.
Publish
Users or groups with a Publish permission setting for a folder or presentation can publish, update, and view presentations. These users and groups can also view reports for files in that folder. However, these users can publish content to the folder only when the users are members of the Built-in Author group and have Publish permission.
View
Users or groups with a View permission setting for a folder or file can view any content in the folder, or can view the individual file.
Current permission settings. A. Selected name B. Click the Permissions button to select a permission setting. The setting is displayed next to the name.
Current permission settings. -
To remove a user or group from the Current Permissions list, select the name and click Remove.
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To reset permissions for the entire library folder or file to be the same as the permissions of the parent folder, click Reset to Parent.
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For Content library only: Select Yes for Allow Public Viewing to make this folder publicly viewable, even if the parent folder is not publicly viewable. Select No to make the folder inaccessible to the public. Only Adobe Connect users with View, Manage, or Publish permissions can view private content. To do so, they must first log in with an Adobe Connect user name and password.
