Work with topics and folders

In the Author toolbar, click Contents. The Contents panel opens.

In the Contents panel, click  in the upper-right corner of the panel and then click New Folder.

In the Folder Details dialog box, specify the folder name in Name.

Click Create.

The folder is created at the root level in the Contents panel.

In the Author toolbar, select Contents. The Contents panel opens.

In the Contents panel, do one of the following:

• Select the desired folder, then click  in the upper-right corner of the panel, and click New Topic.
• Right-click the folder or click  against it, and choose New > New Topic.

In the New Topic dialog box, specify the properties for the topic in different sections as required.

The New Topic dialog box has the same sections as the Topic Properties dialog box, except for the File Info section, which is specific to topic properties. For more information, see Topic properties.

Click Create.

The topic is created inside the selected folder in the Contents panel. You can create multiple topics inside a folder or a subfolder.

In the Author toolbar, select Contents. The Contents panel opens.

In the Contents panel, expand the folder that contains your topic, and double-click a topic to open it.

You can open and work on several topics simultaneously. Each topic opens as a tab in the authoring workspace.

In an open topic, you can add or edit text, images, and multimedia content. You can also include expanding text, drop-down text, and create links within topics and to external content. You can also insert and customize a Mini TOC, variables, snippets, and fields.

See the following resources for more details:

To quickly run a spell check in an open topic, do the following:

1. Choose Edit > Preferences or press Ctrl+Shift+T.
2. In the Application Settings dialog box, select Enable Spell Checking.
3. Click Done.

RoboHelp highlights the misspelled words in the topic. Right-click a misspelled word to:

• View suggested spellings. To correct the misspelled word, click the appropriate suggested spelling.
• Ignore the instance of misspelled word by clicking Ignore.
• Ignore all the instances of the misspelled word in the topic by clicking Ignore All.
• Add the word to the dictionary by clicking Add to Dictionary.
• Apply condition tags to the word by clicking Apply Conditon Tags.
  In the left pane of the Apply Conditon Tags dialog box, select the condition tags you want to apply. The selected tags are removed from the left pane and appear in the right pane. You can click  against a tag to remove it from the right pane. Click Apply.
• Create a snippet by clicking Create Snippet. For more information, see Create a snippet.
• Locate the topic file in the Contents panel by clicking Locate in Contents panel.
• Open the Topic tab in the Properties panel by clicking Topic Properties.

To close a topic tab, click .

In the Author toolbar, select Contents. The Contents panel opens.

To import a file:

1. Right-click a folder or click  against it, and choose Import > File.
2. In the Open dialog box, select the file you want to import and click Open. 

The selected file is copied as a topic inside your project folder.

To import a folder:

1. Right-click a folder or click  against it, and choose Import > Folder.
2. In the Open dialog box, select the folder you want to import and click Select Folder. 

The selected folder and its files are copied inside your project folder.

To import the HTML version of a Word document, see Import Word documents into a project.

To import an Adobe Captivate video, see Import and insert an Adobe Captivate video.

In the Author toolbar, select Contents. The Contents panel opens.

To link a file:

1. Right-click a folder or click  against it, and choose Link > Link File.
2. In the Open dialog box, select the file you want to link and click Open. 

The file is copied inside the selected folder. RoboHelp notifies that the copied/project file is linked to the original/source file. A green arrow precedes the project file in the Contents panel, indicating in-sync status. 

To link a folder:

1. Right-click a folder or click  against it, and choose Link > Link Folder.
2. In the Open dialog box, select the folder you want to import and click Select Folder. 

The selected folder and its files are copied inside your project folder.

To import the HTML version of a Word document, see Import Word documents into a project.

To import the HTML version of a FrameMaker document, see Import FrameMaker documents into a project.

To import an Adobe Captivate video, see Import and insert an Adobe Captivate video.

In the Author toolbar, select Contents. The Contents panel opens.

To create HTML topics from a Word or a FrameMaker file, right-click the file or click  against it, and click Update HTML. 

RoboHelp creates a folder with the same name as the Word or FrameMaker file and places all HTML topics and referenced assets inside the new folder.

If a folder has multiple files, use the following options to simultaneously create HTML topics from all files:

• For Word files, right-click the folder and choose Word Documents > Update All.
• For FrameMaker files, right-click the folder and choose FrameMaker Documents > Update All.

In the Author toolbar, select Contents. The Contents panel opens.

To rename a folder, right-click it or click  against it, and click Rename. 

To rename a topic's filename, first expand the folder that contains the topic you want to rename. Then, right-click the topic or click  against it, and click Rename. 

In the Rename dialog box, specify the new name and click Done. 

In the Author toolbar, select Contents. The Contents panel opens.

To create a duplicate topic, first expand the folder that contains the topic you want to duplicate. Then, right-click the topic or click  against it, and click Duplicate.

In the Duplicate dialog box, specify a title and filename for the duplicate topic, and click Done. The duplicate topic created in the same folder as the original topic.

In the Author toolbar, select Contents. The Contents panel opens.

To delete a folder, right-click it or click  against it, and click Delete.

To delete a topic, first expand the folder that contains the topic you want to delete. Then, right-click the topic or click  against it, and click Delete.

Click Yes in the Confirm dialog box. The topic or the folder is deleted.

In the Author toolbar, select Contents. The Contents panel opens.

Right-click or click  against any expanded folder or any topic inside an expanded folder, and click Collapse All.

All expanded folders in your project collapse.

In the Author toolbar, select Contents. The Contents panel opens.

Right-click or click  against a topic and hover over Locate in TOC.

RoboHelp displays the TOCs to which the topic belongs. Click the TOC in which you want to locate the topic.

The Table of Contents panel displays the TOC in expanded view in which, the topic is highlighted.

In the Author toolbar, select Contents. The Contents panel opens.

Right-click or click  against a folder or a topic inside an expanded folder, and click Show in Explorer.

Windows Explorer opens, displaying the location of the folder or the topic.