In the Author toolbar, click Contents. The Contents panel opens.
Learn how to work with topics to build your content in RoboHelp.
A 'Topic' is your project's basic element that contains content, such as text, images, multimedia, links, and more. You can add, edit, format, and delete content in a topic. A project can have multiple folders with multiple topics organized within a folder. This organization helps you create structured content in your project.
Folders store your topics. You can have multiple folders in a project.
You can create a folder at the root level in the Contents panel or a subfolder inside a folder.
To create a root-level folder in an open project:
In the Author toolbar, click Contents. The Contents panel opens.
In the Contents panel, click in the upper-right corner of the panel and then click New Folder.
In the Folder Details dialog box, specify the folder name in Name.
Click Create.
The folder is created at the root level in the Contents panel.
To create a subfolder inside a folder, select the folder, click in the upper-right corner of the Contents panel, and then click New Folder. Or, right-click the folder or click
against it, and choose New > New Folder.
You can create a topic inside a folder or at the root level in the Contents panel.
To create a topic in a folder:
In the Author toolbar, select Contents. The Contents panel opens.
In the Contents panel, do one of the following:
If you don't select a folder, the topic is created at the root level in the Contents panel.
In the New Topic dialog box, specify the properties for the topic in different sections as required.
The 'New Topic' and 'Topic Properties' dialog box have same sections, except for the 'File Info' section which is specific to the Topic Properties. For more information, see Topic properties.
Click Create.
The topic is created inside the selected folder in the Contents panel. You can create multiple topics inside a folder or a subfolder.
Once you've created a topic, to add or edit content:
In the Author toolbar, select Contents. The Contents panel opens.
In the Contents panel, expand the folder that contains your topic, and double-click a topic to open it.
To quickly search for the topic you want to edit, click on the upper-left toolbar or press Ctrl+F. In the search dialog box, type the topic title and filename. Double-click to open the relevant topic from the search results.
You can open and work on several topics simultaneously. Each topic opens as a tab in the authoring workspace.
In an open topic, you can add or edit text, images, and multimedia content. You can also include expanding text, drop-down text, and create links within topics and to external content. It also allows you to insert and customize a Mini TOC, variables, snippets, and fields.
See the following resources for more details:
To toggle the display of paragraph markers in a topic, choose View > Show > Paragraph Markers.
To quickly run a spell check in an open topic, do the following:
RoboHelp highlights the misspelled words in the topic. You can right-click on a misspelled word to perform following actions:
To close a topic tab, click .
Save your work before closing a topic. When you click to close a tab, the Save Changes dialog box appears.
In the Save Changes dialog box, do the following:
The breadcrumb navigation bar at the top of the topic editor shows the element at the current cursor position and all its parent elements.
Besides the usual context menu options in the Author window, you can now invoke basic operations such as cut, copy, paste or remove. To perform any of these operations, you right-click on the element shown in the breadcrumb. You can also identify the structure of a breadcrumb trail through the listing of sibling and child text elements. To do a styling at the tag level, you can click the specific breadcrumb and apply styling from the Properties panel.
You can import files and Word documents as topics in a project folder. You can also import folders and Adobe Captivate videos.
To import:
In the Author toolbar, select Contents. The Contents panel opens.
To import a file:
The file type drop-down list in the Open dialog box displays the supported file types, for example, all files, topics, style sheets, and more. Use this drop-down list to filter files according to its type during file selection.
The selected file is copied as a topic inside your project folder.
To import a folder:
The selected folder and its files are copied inside your project folder.
To import the HTML version of a Word document, see Import Word documents into a project.
To import an Adobe Captivate video, see Import and insert an Adobe Captivate video.
You can link files and folders from your system to your project folder.
To link:
In the Author toolbar, select Contents. The Contents panel opens.
To link a file:
The file is copied inside the selected folder. RoboHelp notifies that the copied/project file is linked to the original/source file. A green arrow precedes the project file in the Contents panel, indicating in-sync status.
For all non-topic files (.docx, .xlsx, .pdf), you can right-click on the file and access the properties to see its general information and the reference data.
When you modify a project or its source version, the preceding arrow color changes from green to red to indicate its 'out-of-sync' status. To sync the linked files:
A sync success or failure notification appears.
To remove the link between the project and source versions, right-click the topic or click against it, and click Remove Link. This action will also remove the arrow preceding the project file in the Contents panel.
To link a folder:
The selected folder and its files are copied inside your project folder.
To import the HTML version of a Word document, see Import Word documents into a project.
To import the HTML version of a FrameMaker document, see Import FrameMaker documents into a project.
To import an Adobe Captivate video, see Import and insert an Adobe Captivate video.
Applicable only for Word and FrameMaker files.
To create HTML topics:
In the Author toolbar, select Contents. The Contents panel opens.
To create HTML topics from a Word or a FrameMaker file, right-click the file or click against it, and click Update HTML.
RoboHelp creates a folder with the same name as the Word or FrameMaker file and places all HTML topics and referenced assets inside the new folder.
To create HTML topics, RoboHelp considers the settings specified in the following fields in the Project Settings dialog box (General tab):
If a folder has multiple files, use the following options to simultaneously create HTML topics from all files:
You can rename a topic or a folder in your project without having to open it.
To rename:
In the Author toolbar, select Contents. The Contents panel opens.
To rename a folder, right-click it or click against it, and click Rename.
To rename a topic's filename, first expand the folder that contains the topic you want to rename. Then, right-click the topic or click against it, and click Rename.
In the Rename dialog box, specify the new name, and click Done.
To view the new filename of the topic you renamed, choose View > Show and deselect Topics by Title. From the default title view, RoboHelp switches to the filename view and displays all topics by filename.
To create a duplicate topic in the same folder:
In the Author toolbar, select Contents. The Contents panel opens.
To create a duplicate topic, first expand the folder that contains the topic you want to duplicate. Then, right-click the topic or click against it, and click Duplicate.
In the Duplicate dialog box, specify a title and filename for the duplicate topic, and click Done. The duplicate topic created in the same folder as the original topic.
To delete a topic or a folder in your open project:
In the Author toolbar, select Contents. The Contents panel opens.
To delete a folder, right-click it or click against it, and click Delete.
To delete a topic, first expand the folder that contains the topic you want to delete. Then, right-click the topic or click against it, and click Delete.
Click Yes in the Confirm dialog box. The topic or the folder is deleted.
To save an individual topic as PDF:
In the Author toolbar, select Contents. It will open the Contents panel.
Hover over the topic you want to save as PDF and right-click or click against it to open the context menu.
Alternatively, you can open the context menu by right clicking anwhere in the topic editor or by clicking File from the menu bar.
Click Save As PDF. It will open a 'Save As' dialog box.
Select an appropriate folder, provide a filename, and click Save.
The topic will be saved as PDF in the selected folder.
To collapse all expanded folders in your project:
In the Author toolbar, select Contents. The Contents panel opens.
Right-click or click against any expanded folder or any topic inside an expanded folder, and click Collapse All.
All expanded folders in your project collapse.
To locate a topic in a TOC:
In the Author toolbar, select Contents. The Contents panel opens.
Right-click or click against a topic and hover over Locate in TOC.
RoboHelp displays the TOCs to which the topic belongs. Click the TOC in which you want to locate the topic.
The Table of Contents panel displays the TOC in expanded view in which, the topic is highlighted.
If a topic is not included in any TOC, the Locate in TOC option is not visible.
To show the location of specific topics or folders in Windows Explorer:
In the Author toolbar, select Contents. The Contents panel opens.
Right-click or click against a folder or a topic inside an expanded folder, and click Show in Explorer (Mac: Reveal in Finder)
The location of the folder or the topic is displayed.
For information about setting topic properties, see Set topic properties.
You can open and work on several topics simultaneously. Each topic opens as a tab in the authoring workspace. You can right-click a topic tab to use the following options:
Close Closes the current file.
Close Others Closes all open files except for the current file.
Close All Closes all open files.
When you close multiple open files, RoboHelp prompts you to save your changes. In the Save Changes dialog box, you can save a specific file or all files. By default, all open files are selected for saving; you may deselect a file that you don't want to save. Click Save.
Locate in Contents panel Opens the Contents panel if it's not open already, and highlights the topic.
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