Learn how to work with a glossary in RoboHelp.

A glossary is a list of terms with their corresponding definitions, just like a dictionary. You can specify the definitions of terms in your project that you think are difficult to understand by your readers. A single glossary file can contain multiple terms and you can have multiple such glossary files in a project. You can decide which glossary file goes into your output, based on your audience.

You can access, add, remove, and edit glossaries from the Glossary panel.

Create a glossary

To create a glossary file for your project in RoboHelp:

  1. In the Author toolbar, select Glossary. You can view the Glossary panel.

  2. In the Glossary panel, click the  icon.

  3. In the Add Glossary dialog box, specify the name of the glossary file in the Name field and click Done.

    You can now view the created glossary file as an expandable list in the Glossary panel. You can create multiple glossary files in a project. However, you can expand only one glossary file at a time by clicking  against it. 

Add terms to a glossary

To add definition terms to a glossary file, follow these steps:

  1. In the Author toolbar, select Glossary. The Glossary panel opens.

  2. In the Glossary panel, click  to expand the glossary file in which you want to add a term.

  3. In the expanded glossary file, click the  icon to add a new term. 

  4. In the Define Glossary Term dialog box, specify the term and its definition in Term and Definiton, respectively.

  5. Click Done.

    You can now find the term and its definition in the expanded view of the selected glossary file.

Add a glossary term's definition in a topic

You can easily add a glossary term and its definition in the content of a desired topic. The term is then highlighted as a hyperlink in your topic. When you generate the output, your reader can click the term to view its specified definition, which displays as expanding text. To add a glossary term definiton in a topic, follow these steps:

  1. In the Author toolbar, select Contents and open your desired topic.

  2. In the Author toolbar, click Glossary. The Glossary panel opens with all glossary files.

  3. Click  to expand the glossary file from which you want to add a term's definition.

  4. Drag-and-drop a glossary term to an appropriate location in your open topic.

    The term is highlighted as a hyperlink. In the project's output, a reader can click the highlighted term to view its definition. See Generate output for details on how to publish a project.

Edit a glossary term

You can change or edit the definition of a term in your glossary file. To do this:

  1. In the Author toolbar, select Glossary. The Glossary panel opens.

  2. In the Glossary panel, click  to expand a glossary file and hover over the term definition that you want to edit.

  3. Click .

  4. In the Edit Glossary Term dialog box, you can edit both the Term and Definition.

  5. Click Done.

    The edit is reflected in the glossary file.

Use a desired glossary file in your output

Out of the several glossary files that you've created in a project, you can use one in your output. To specify which glossary goes into your output, follow these steps:

  1. Click the Output tab at the left side of the Standard toolbar.

    The Output view opens.

  2. In the Output toolbar, click Output Presets

  3. In the Output Presets panel, select your desired output preset from the given options. You can choose from output presets options such as Responsive HTML5, Mobile App, WebHelp, eBook, and more.

  4. Select the Content tab.

  5. In the Glossary field, select your desired glossary file from the drop-down list.

    The selected glossary file is then included in your output. See Generate output for details on how to generate the output.

Remove a glossary term

To remove a glossary term from a glossary file, follow these steps:

  1. In the Author toolbar, select Glossary. The Glossary panel opens.

  2. In the Glossary panel, click  to expand a glossary file and hover over the term definition that you want to remove.

  3. Click .

  4. In the Confirm dialog box, click Yes.

    The glossary term is removed from the glossary file.

Rename a glossary

You can rename a glossary file in the Glossary panel in RoboHelp. To do this:

  1. In the Author toolbar, select Glossary. The Glossary panel opens.

  2. In the Glossary panel, against the glossary that you want to rename, choose Options () > Rename.

  3. In the Rename Glossary dialog box, specify the new name and click Done.

Delete a glossary

You can delete a glossary file from the Glossary panel in RoboHelp. To do this:

  1. In the Author toolbar, select Glossary. The Glossary panel opens.

  2. In the Glossary panel, against the glossary file that you want to delete, choose Options () > Delete.

  3. In the Confirm dialog box, click Yes to confirm the deletion.

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