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Integrate Adobe Acrobat with your Microsoft® Teams platform to edit PDFs and collaborate with other team members in real time. You can also perform the following editing tasks with your PDF document in Microsoft® Teams:
- View PDFs online with Adobe’s high-quality, web-based PDF viewer.
- Use Acrobat tools, such as Export PDF, Organize Pages, Combine Files, Compress PDF, or Protect PDF directly within Microsoft® Teams.
- Collaborate on PDF documents with other team members.
- Annotate PDF files and add highlights. You can also use the freehand drawing tool to add notes while viewing PDF files.
Supported browsers
Modern browsers, such as Chrome, Firefox, Safari, and Microsoft® Edge, support Adobe Acrobat for Microsoft® Teams.
Alert:
Internet Explorer 11 or older versions are not supported. Starting October 1, 2021, Acrobat tools won't support the Microsoft Edge Legacy browser. Use Microsoft® Teams desktop app or open Microsoft® Teams in the supported web browsers.
Language versions
The Adobe Acrobat for Microsoft® Teams is available in the following languages:
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Danish Finnish Norwegian Simplified Chinese Traditional Chinese Korean Czech Polish Russian Turkish |
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Sign in to your Microsoft Teams web account at https://teams.microsoft.com/, or download and use the Microsoft® Teams Desktop app.
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Select Apps in the sidebar.
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Search for Adobe Acrobat under Apps, and select the app.
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Select Add.
Note:- To install Adobe Acrobat to a team, select Add to a team from the drop-down list.
- To install Adobe Acrobat to a chat, select Add to a chat from the drop-down list.
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To install Adobe Acrobat as a tab or a bot, choose Add to a team. Then, type your team or channel name, and then do one of the following:
- To set up Adobe Acrobat as a tab, select Set up > Set up a tab.
- To set up Adobe Acrobat as a bot, select Set up > Setup a bot.
After you've installed Adobe Acrobat, use it as a Personal Tab, Bot, Message Action, or Message Extension in Microsoft Teams. You can collaborate on PDFs using Adobe Acrobat in Microsoft® Teams in the following ways:
- Share a PDF as a Tab in a team-channel for others to view and comment in real time.
- Use the options (...) menu, to open the PDF using the Acrobat viewer in the Teams Chats and Channels.
- Use the Adobe Acrobat Message Extension to share the PDF as an adaptive card for real-time collaboration.
- Use the Adobe Acrobat app in the left rail to use the Acrobat tools.
A. Share a PDF as a Tab B. Use Adobe Acrobat from the options menu C. Use the Adobe Acrobat message extension D. Use the Adobe Acrobat app in the left rail to access personal tabs and to use chatbot, control notifications and provide feedback
Share, preview, and collaborate on PDF documents
You can share PDFs in your team's channel or inside a chat. You can also collaborate in real-time using the integrated Adobe Document Cloud services in the following ways:
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Click the Adobe Acrobat Message Extension below the chat compose box of Microsoft® Teams.
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If you have not authorized the app, you might be prompted to Authorize the app, and Accept the requested permissions in the subsequent dialog.
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Adobe Acrobat app displays a dialog box to choose a PDF file. By default, Teams and channels is selected to choose a PDF file. To choose a PDF that is not on your Teams and Channels, select the drop-down list. Then choose a PDF from your OneDrive account, or upload a PDF from your computer. Then select Share. When you share a PDF, the original document is shared with the recipients.
To share a copy of the PDF that is not on your Teams and Channels, select the drop-down list and choose a PDF from your OneDrive account. Alternatively, upload a PDF from your computer, and then click Share a copy. A copy of the shared file is created and saved on Teams.
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The PDF is added as an adaptive card in the chat box. You can add a message, or @mention other users, and click the send icon.
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If you click Open, the PDF is opened in the Adobe Acrobat viewer within Microsoft® Teams. Sign in to your Adobe account to use annotation tools, such as Insert Sticky Note, Highlight Text, or add markups on the PDF. You can also collaborate with your team members in real time.
Note:Select Tools, and use the Acrobat online tools, such as Export PDF, Organize Pages, Combine Files, Compress PDF, or Protect PDF.
Share and preview a PDF as a Tab with your team, and collaborate in real time using the Adobe Acrobat app.
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In Microsoft® Teams, click the Add a tab (+) icon.
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Choose Adobe Acrobat in the list of apps, or type Adobe Acrobat in the search bar, and then click the app.
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If you have not authorized the app, you might be prompted to Authorize the app, and Accept the requested permissions in the subsequent dialog.
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Adobe Acrobat app displays a dialog box to choose a PDF file. By default, Teams and channels is selected to choose a PDF file. Select a PDF and click Save.
To choose a PDF that is not on your Teams and Channels, select the drop-down list and choose a PDF from your OneDrive account. Alternatively, upload a PDF from your computer.
The PDF is opened in the Adobe Acrobat viewer as a tab in Microsoft® Teams.
Note:Select Tools, and use the Acrobat online tools like Convert, Edit, and More.
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Sign in to your Adobe account to use the annotation tools, such as Insert Sticky Note, Highlight Text, or Draw markups on the PDF. You can also collaborate with your team members in real time.
If you've received a message with a PDF attachment in your Teams channel, open it in the Acrobat viewer and add comments.
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Select the message, and from the options (...) menu, choose More Actions > Collaborate on PDF.
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The PDF is opened in the Adobe Acrobat viewer within Microsoft® Teams. Use the annotation tools like Insert Sticky Note, Highlight Text, or Draw markups on the PDF, and collaborate with your team members in real time. You can also use the Acrobat online tools like Export PDF, Organize Pages, Combine Files, Compress PDF, or Protect PDF.
Commenting on a PDF
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Open the PDF in Adobe Acrobat viewer, and sign in using your Adobe ID and password.
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In the quick tool, select the desired annotation tool and select where you want to place the note. The following comment types are available for use:
- Sticky Note: Select and click where you want to place the note.
- Highlight Text: Choose to highlight the text in the PDF.
- Drawing Tool: Select the drawing tool and mark the PDF.
A. Sticky note B. Highlight text C. Drawing tool
When you select any text in the PDF, the following extra commenting tools are available for use:
- Strikethrough Text: Select to strike-through text.
- Underline Text: Choose to underline the selected text.
A. Add comments B. Highlight selected text C. Underline selected text D. Strikethrough selected text E. Copy text
Your added comments are automatically saved to the PDF.
Change the look of your comments
To change the color of your comments, do the following:
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Select the comment. A pop-up window appears.
Note:Similarly, you can choose and change the line thickness of the Drawing Tool annotation.
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Click the color to open the color panel, and choose your desired color.
Undo or redo changes
- To undo changes, click the undo icon in the toolbar.
- To redo changes, click the redo icon in the toolbar.
Edit comments, delete comments, or erase drawing
To edit a comment, do the following:
- Select the comment. The comments pane is displayed in the right. From the options (...) menu, click Edit.
To delete comments, select the comment and do one of the following:
- The comments pane is displayed in the right. From the options (...) menu, click Delete.
- From the pop-up window, click the delete
icon.
Note:
Only you can delete a comment that you've added. Other team members can't delete your comment.
To erase drawing comments, do the following:
- Select the Erase drawing tool from the floating bar on the left, and drag over the parts of the drawing you want to erase.
Notifications
When comments are added to your shared PDF, you get a notification in Adobe Acrobat chat bot.
Note:
- The owner of the shared PDF gets the notification for all comments, replies, comment deletes, and edits.
- Other users get notifications only for the replies to the conversation in which they participated.
Use the Adobe Acrobat app to convert or edit files using the online tools
Use the Adobe Acrobat app to access the online tools and easily create, combine, organize, sign, and send PDF files from within Microsoft® Teams. You can also convert PDF files into editable Word or Excel files. The Adobe Acrobat App tab is selected by default. From the App tab, you can access the Acrobat home page, which includes:
- An onboarding tour.
- Easy navigation.
- A single location for all your documents.
- Similar and related workflows are grouped.
A. Acrobat App Home B. Chat bot C. About Acrobat app D. Your profile E. View all Acrobat tools F. Upload a file G. View all documents H. View recent files I. Featured tools J. Acrobat tools - Convert, Edit, and Protect K. Onboarding tour L. Your subscription information
The Recent section in the Adobe Acrobat app lists all your recent documents. To view all your documents, click Documents.
On the left pane, click if you want to view your files stored on your OneDrive, or Teams and channels.
In the Adobe Acrobat app, select the All Tools tab. The apps and tools listed on the page are grouped under workflows – Convert, Edit, and Protect.
Convert tools
All the tools specific to the following tasks are provided under the Convert tools section:
- Convert a Microsoft Office document (Word, Excel, or PowerPoint) to PDF
- Convert a PDF to Microsoft® Office or other formats
- Compress a PDF
Protect
- Use the Protect PDF tool to add a password to your PDF
Edit tools
All the tools specific to the following tasks are provided under the Edit tools section:
- Move, delete, insert, or rotate pages in a PDF
- Merge multiple files into a single PDF
- Add comments in a PDF
- Make a scanned PDF editable
Note:
After using the Acrobat online tools, clicking the resultant PDF file opens it in Adobe Acrobat. If the resultant file is a non-PDF file, it is open in the native Microsoft® file handler.
To convert a PDF to Word, do the following:
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In the Export PDF window, do one of the following to select the PDF file that you want to export, and then click Continue:
- Choose files from the Recents, OneDrive, or from Teams and channels.
- Add files from your computer or drag-and-drop the files onto the highlighted area.
- You can also drag-and-drop files to the Export PDF tool on the All Tools page.
- Choose files from the Recents, OneDrive, or from Teams and channels.
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Do the following on the Export PDF pop-up window and then click Export To.
- Select the desired file format from the Export To drop-down list.
- Select the language of the document you're exporting from the Document Language drop-down list.
The selected PDF file is uploaded to the server and the content is exported to the desired format. When completed, a check mark is displayed and the file is automatically saved to the same location as the original PDF file. To save the file to your desktop, select the check mark, and select download.
On the home page, click Upload A File. Select a file from your Document Cloud account or drag a file to the explorer window, and select Continue. The selected file is uploaded to your OneDrive account.
To upload a file to your Teams and channels, select Documents. In the left pane, choose Teams and channels, and then click Upload a file.
Similarly, to upload a file to your OneDrive account, click the Documents tab. In the left pane, choose OneDrive, and then click Upload a file.
In the Acrobat app, click the Chat tab to use the chatbot to do the following:
- Type Notifications Off to stop receiving Adobe Acrobat notifications.
- Type Notifications On to start receiving Adobe Acrobat notifications.
- Type Sign In to sign in to your Adobe account.
- Type Sign Out to sign out of your Adobe account.
- Type Feedback followed by your message to give us feedback.
When you try to pin a large file as a tab, you might encounter the error "We couldn't save your tab settings. Please try again".
Solution
The error occurs when Acrobat is awaiting for the file upload to finish so that it is pinned as a tab. Click the Save button if it's enabled until the file is uploaded to the channel.
- Error encountered when you click Share a copy to share a file.
- Error encountered when you navigate to different folders in the file explorer.
- Error encountered while fetching the channel files.
Solution
The above mentioned errors occur if the Microsoft® Graph API is broken. To fix it, either refresh the page, or close the dialog box and retry the operation.
Solution
Disable the browser's pop-up blocker to see the IMS login screen.
Solution
Contact your organization admin or tenant admin to grant you appropriate rights.
When multiple users collaborate on a PDF document simultaneously (such as adding a sticky note, highlighting, and drawing), a transient copy of the PDF document is created on Adobe servers up to 24 hours. Transient copies are also created whenever a paid feature such as Organize pages or Export a PDF is used. As a result, every time a user uses a paid feature or collaborates, an equal number of transient copies are created for up to 24 hours, after which they are deleted. Neither Adobe nor Microsoft® has access to this data.
A transient copy isn't created in any of the following scenarios:
- Only one user has the document open at a time and adds comments (such as sticky notes, highlights, and markups). If this is the case, everything happens on the original PDF document in Microsoft storage without uploading the file to Adobe servers.
- A user comments on a private file that isn't shared with anyone else.
- Sharing a document in a new or existing chat or channel.
- When multiple users view the same PDF, a transient copy will not be created until someone collaborates.
Sign in to your account
The file must be less than 50MB in size to perform shared commenting. If the file size exceeds 50MB, then the added comments are not saved in the document, nor are the comments visible in the downloaded file.