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Preflight variables (Acrobat Pro)

  1. Acrobat User Guide
  2. Introduction to Acrobat
    1. Access Acrobat from desktop, mobile, web
    2. What's new in Acrobat
    3. Keyboard shortcuts
    4. System Requirements
  3. Workspace
    1. Workspace basics
    2. Opening and viewing PDFs
      1. Opening PDFs
      2. Navigating PDF pages
      3. Viewing PDF preferences
      4. Adjusting PDF views
      5. Enable thumbnail preview of PDFs
      6. Display PDF in browser
    3. Working with online storage accounts
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    5. Acrobat notifications
    6. Grids, guides, and measurements in PDFs
    7. Asian, Cyrillic, and right-to-left text in PDFs
  4. Creating PDFs
    1. Overview of PDF creation
    2. Create PDFs with Acrobat
    3. Create PDFs with PDFMaker
    4. Using the Adobe PDF printer
    5. Converting web pages to PDF
    6. Creating PDFs with Acrobat Distiller
    7. Adobe PDF conversion settings
    8. PDF fonts
  5. Editing PDFs
    1. Edit text in PDFs
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    5. Enhance document photos captured using a mobile camera
    6. Optimizing PDFs
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    11. Action Wizard (Acrobat Pro)
    12. PDFs converted to web pages
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    14. PDF articles
    15. Geospatial PDFs
    16. Applying actions and scripts to PDFs
    17. Change the default font for adding text
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    3. Troubleshoot scanner issues when scanning using Acrobat
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    3. Create and distribute PDF forms
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    7. Setting action buttons in PDF forms
    8. Publishing interactive PDF web forms
    9. PDF form field basics
    10. PDF barcode form fields
    11. Collect and manage PDF form data
    12. About forms tracker
    13. PDF forms help
    14. Send PDF forms to recipients using email or an internal server
  8. Combining files
    1. Combine or merge files into single PDF
    2. Rotate, move, delete, and renumber PDF pages
    3. Add headers, footers, and Bates numbering to PDFs
    4. Crop PDF pages
    5. Add watermarks to PDFs
    6. Add backgrounds to PDFs
    7. Working with component files in a PDF Portfolio
    8. Publish and share PDF Portfolios
    9. Overview of PDF Portfolios
    10. Create and customize PDF Portfolios
  9. Sharing, reviews, and commenting
    1. Share and track PDFs online
    2. Mark up text with edits
    3. Preparing for a PDF review
    4. Starting a PDF review
    5. Hosting shared reviews on SharePoint or Office 365 sites
    6. Participating in a PDF review
    7. Add comments to PDFs
    8. Adding a stamp to a PDF
    9. Approval workflows
    10. Managing comments | view, reply, print
    11. Importing and exporting comments
    12. Tracking and managing PDF reviews
  10. Saving and exporting PDFs
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    2. Convert PDF to Word
    3. Convert PDF to JPG
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    5. File format options for PDF export
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  11. Security
    1. Enhanced security setting for PDFs
    2. Securing PDFs with passwords
    3. Manage Digital IDs
    4. Securing PDFs with certificates
    5. Opening secured PDFs
    6. Removing sensitive content from PDFs
    7. Setting up security policies for PDFs
    8. Choosing a security method for PDFs
    9. Security warnings when a PDF opens
    10. Securing PDFs with Adobe Experience Manager
    11. Protected View feature for PDFs
    12. Overview of security in Acrobat and PDFs
    13. JavaScripts in PDFs as a security risk
    14. Attachments as security risks
    15. Allow or block links in PDFs
  12. Electronic signatures
    1. Sign PDF documents
    2. Capture your signature on mobile and use it everywhere
    3. Send documents for e-signatures
    4. About certificate signatures
    5. Certificate-based signatures
    6. Validating digital signatures
    7. Adobe Approved Trust List
    8. Manage trusted identities
  13. Printing
    1. Basic PDF printing tasks
    2. Print Booklets and PDF Portfolios
    3. Advanced PDF print settings
    4. Print to PDF
    5. Printing color PDFs (Acrobat Pro)
    6. Printing PDFs in custom sizes
  14. Accessibility, tags, and reflow
    1. Create and verify PDF accessibility
    2. Accessibility features in PDFs
    3. Reading Order tool for PDFs
    4. Reading PDFs with reflow and accessibility features
    5. Edit document structure with the Content and Tags panels
    6. Creating accessible PDFs
  15. Searching and indexing
    1. Creating PDF indexes
    2. Searching PDFs
  16. Multimedia and 3D models
    1. Add audio, video, and interactive objects to PDFs
    2. Adding 3D models to PDFs (Acrobat Pro)
    3. Displaying 3D models in PDFs
    4. Interacting with 3D models
    5. Measuring 3D objects in PDFs
    6. Setting 3D views in PDFs
    7. Enable 3D content in PDF
    8. Adding multimedia to PDFs
    9. Commenting on 3D designs in PDFs
    10. Playing video, audio, and multimedia formats in PDFs
    11. Add comments to videos
  17. Print production tools (Acrobat Pro)
    1. Print production tools overview
    2. Printer marks and hairlines
    3. Previewing output
    4. Transparency flattening
    5. Color conversion and ink management
    6. Trapping color
  18. Preflight (Acrobat Pro)
    1. PDF/X-, PDF/A-, and PDF/E-compliant files
    2. Preflight profiles
    3. Advanced preflight inspections
    4. Preflight reports
    5. Viewing preflight results, objects, and resources
    6. Output intents in PDFs
    7. Correcting problem areas with the Preflight tool
    8. Automating document analysis with droplets or preflight actions
    9. Analyzing documents with the Preflight tool
    10. Additional checks in the Preflight tool
    11. Preflight libraries
    12. Preflight variables
  19. Color management
    1. Keeping colors consistent
    2. Color settings
    3. Color-managing documents
    4. Working with color profiles
    5. Understanding color management

Before you begin

We're rolling out a new, more intuitive product experience. If the screen shown here doesn’t match your product interface, select help for your current experience.

In the new experience, the tools appear on the left side of the screen.

About preflight variables

The preflight variables are self-contained data objects that can be used to develop flexible and powerful workflows. It enables you to change the values of checks and fixups without changing the profile. The variables make it possible to check information or fix up at the time of execution of the profile, instead of having to predefine such information. A major advantage of using variables is the option to postpone the checks or fixups for processing PDFs to the moment when processing is started. You take a preflight profile and configure different jobs, each performing a different operation based on the variables you add in the job definition. You can choose different values for the operation each time.

Many aspects of preflight, such as profiles, checks, and fixups, can be handled through variables. Variables can be used to configure the following:

  • On/off switch for checks and fixups inside a profile.
  • Change severity for checks, and fixups.
  • Browse for various options of pop-up menus.
  • Fields of type checkbox, pop-up, or input fields for text or numbers.
  • Name and description field.

You can access the variable option while editing a preflight profile, checks, or fixups. When you select the variable icon, a list of variables is shown. The variable used in the current context (profile, checks, or fixups) is shown first, followed by all the variables in the current library.

Create variable

  1. In Acrobat Home, select See all tools > Use print production > Preflight.

  2. In the Preflight dialog box, select the Profiles panel, and select Edit next to the profile name you want to edit. 

  3. Select the variable icon. 

  4. Select New Variable. The Preflight: New Variable dialog box is displayed.

  5. Specify the following parameters for the new variable:

    • Key:  To configure values in profiles, checks, or fixups.
    • Label: Used in the user interface. For example, in the Preflight: Specify Variable Values dialog box.
    • Type: Type of value for which the variable is used.
    • Default Value: The default value to be used unless a different value is specified at runtime.
    • Limit input values to specific values: To define the scope of particular values a variable can take.
    • List: Select a list of values for the variable at runtime.
    • Show evaluation results: To check whether a given value is acceptable for the variable.
  6. Select OK.

Assign variables

  1. In the Preflight dialog box, select the Select single checks option, and then select Options > Create Check.

    The Preflight dialog box is shown and the Select Create Check option is highlighted

  2. Under the Property section, select the property and select Add.

    The Preflight: New Check dialog box is shown. A property is highlighted.

  3. Select the variable icon, and then select New variable.

    The Preflight: New Check dialog box is shown

  4. Create a New Variable and specify the value. To assign the value to the added property, select a variable from the list of all variable keys.

    The variable key is displayed as <key: value> in the respective field (for text input fields or pop-up menus) or next to it (for checkboxes).


    The variable option is not available for all the properties.

  5. Select OK.

Unassign variables

To unassign a variable, remove the entry in the text input field. To select a different variable, select the variable icon and select a variable.

Run profiles with variables

When you run a profile, check, or fixup that contains one or more variables for which input is needed, the Preflight: Specify Variable Value dialog box is displayed.

Specify variable value

To check for additional information on the entered value, select the icon.

Check additional information

Enter the new values or leave the pre-populated default values. An error is displayed if the entered value is incorrect.

Error for incorrect value entered

The variables value also appear in the preflight Results report.

Variable value in preflight: Results


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