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What's new in Acrobat

  1. Acrobat User Guide
  2. Introduction to Acrobat
    1. Access Acrobat from desktop, mobile, web
    2. What's new in Acrobat
    3. Keyboard shortcuts
    4. System Requirements
  3. Workspace
    1. Workspace basics
    2. Opening and viewing PDFs
      1. Opening PDFs
      2. Navigating PDF pages
      3. Viewing PDF preferences
      4. Adjusting PDF views
      5. Enable thumbnail preview of PDFs
      6. Display PDF in browser
    3. Working with online storage accounts
      1. Access files from Box
      2. Access files from Dropbox
      3. Access files from OneDrive
      4. Access files from SharePoint
      5. Access files from Google Drive
    4. Acrobat and macOS
    5. Acrobat notifications
    6. Grids, guides, and measurements in PDFs
    7. Asian, Cyrillic, and right-to-left text in PDFs
  4. Creating PDFs
    1. Overview of PDF creation
    2. Create PDFs with Acrobat
    3. Create PDFs with PDFMaker
    4. Using the Adobe PDF printer
    5. Converting web pages to PDF
    6. Creating PDFs with Acrobat Distiller
    7. Adobe PDF conversion settings
    8. PDF fonts
  5. Editing PDFs
    1. Edit text in PDFs
    2. Edit images or objects in a PDF
    3. Rotate, move, delete, and renumber PDF pages
    4. Edit scanned PDFs
    5. Enhance document photos captured using a mobile camera
    6. Optimizing PDFs
    7. PDF properties and metadata
    8. Links and attachments in PDFs
    9. PDF layers
    10. Page thumbnails and bookmarks in PDFs
    11. Action Wizard (Acrobat Pro)
    12. PDFs converted to web pages
    13. Setting up PDFs for a presentation
    14. PDF articles
    15. Geospatial PDFs
    16. Applying actions and scripts to PDFs
    17. Change the default font for adding text
    18. Delete pages from a PDF
  6. Scan and OCR
    1. Scan documents to PDF
    2. Enhance document photos
    3. Troubleshoot scanner issues when scanning using Acrobat
  7. Forms
    1. PDF forms basics
    2. Create a form from scratch in Acrobat
    3. Create and distribute PDF forms
    4. Fill in PDF forms
    5. PDF form field properties
    6. Fill and sign PDF forms
    7. Setting action buttons in PDF forms
    8. Publishing interactive PDF web forms
    9. PDF form field basics
    10. PDF barcode form fields
    11. Collect and manage PDF form data
    12. About forms tracker
    13. PDF forms help
    14. Send PDF forms to recipients using email or an internal server
  8. Combining files
    1. Combine or merge files into single PDF
    2. Rotate, move, delete, and renumber PDF pages
    3. Add headers, footers, and Bates numbering to PDFs
    4. Crop PDF pages
    5. Add watermarks to PDFs
    6. Add backgrounds to PDFs
    7. Working with component files in a PDF Portfolio
    8. Publish and share PDF Portfolios
    9. Overview of PDF Portfolios
    10. Create and customize PDF Portfolios
  9. Sharing, reviews, and commenting
    1. Share and track PDFs online
    2. Mark up text with edits
    3. Preparing for a PDF review
    4. Starting a PDF review
    5. Hosting shared reviews on SharePoint or Office 365 sites
    6. Participating in a PDF review
    7. Add comments to PDFs
    8. Adding a stamp to a PDF
    9. Approval workflows
    10. Managing comments | view, reply, print
    11. Importing and exporting comments
    12. Tracking and managing PDF reviews
  10. Saving and exporting PDFs
    1. Saving PDFs
    2. Convert PDF to Word
    3. Convert PDF to JPG
    4. Convert or export PDFs to other file formats
    5. File format options for PDF export
    6. Reusing PDF content
  11. Security
    1. Enhanced security setting for PDFs
    2. Securing PDFs with passwords
    3. Manage Digital IDs
    4. Securing PDFs with certificates
    5. Opening secured PDFs
    6. Removing sensitive content from PDFs
    7. Setting up security policies for PDFs
    8. Choosing a security method for PDFs
    9. Security warnings when a PDF opens
    10. Securing PDFs with Adobe Experience Manager
    11. Protected View feature for PDFs
    12. Overview of security in Acrobat and PDFs
    13. JavaScripts in PDFs as a security risk
    14. Attachments as security risks
    15. Allow or block links in PDFs
  12. Electronic signatures
    1. Sign PDF documents
    2. Capture your signature on mobile and use it everywhere
    3. Send documents for e-signatures
    4. About certificate signatures
    5. Certificate-based signatures
    6. Validating digital signatures
    7. Adobe Approved Trust List
    8. Manage trusted identities
  13. Printing
    1. Basic PDF printing tasks
    2. Print Booklets and PDF Portfolios
    3. Advanced PDF print settings
    4. Print to PDF
    5. Printing color PDFs (Acrobat Pro)
    6. Printing PDFs in custom sizes
  14. Accessibility, tags, and reflow
    1. Create and verify PDF accessibility
    2. Accessibility features in PDFs
    3. Reading Order tool for PDFs
    4. Reading PDFs with reflow and accessibility features
    5. Edit document structure with the Content and Tags panels
    6. Creating accessible PDFs
  15. Searching and indexing
    1. Creating PDF indexes
    2. Searching PDFs
  16. Multimedia and 3D models
    1. Add audio, video, and interactive objects to PDFs
    2. Adding 3D models to PDFs (Acrobat Pro)
    3. Displaying 3D models in PDFs
    4. Interacting with 3D models
    5. Measuring 3D objects in PDFs
    6. Setting 3D views in PDFs
    7. Enable 3D content in PDF
    8. Adding multimedia to PDFs
    9. Commenting on 3D designs in PDFs
    10. Playing video, audio, and multimedia formats in PDFs
    11. Add comments to videos
  17. Print production tools (Acrobat Pro)
    1. Print production tools overview
    2. Printer marks and hairlines
    3. Previewing output
    4. Transparency flattening
    5. Color conversion and ink management
    6. Trapping color
  18. Preflight (Acrobat Pro)
    1. PDF/X-, PDF/A-, and PDF/E-compliant files
    2. Preflight profiles
    3. Advanced preflight inspections
    4. Preflight reports
    5. Viewing preflight results, objects, and resources
    6. Output intents in PDFs
    7. Correcting problem areas with the Preflight tool
    8. Automating document analysis with droplets or preflight actions
    9. Analyzing documents with the Preflight tool
    10. Additional checks in the Preflight tool
    11. Preflight libraries
    12. Preflight variables
  19. Color management
    1. Keeping colors consistent
    2. Color settings
    3. Color-managing documents
    4. Working with color profiles
    5. Understanding color management

Learn about new features and enhancements in the December 2023 release of Acrobat on the desktop.

Acrobat

Adobe Acrobat Pro with online services is the complete PDF solution for working with your most important documents across desktop, web, and mobile devices. Update your Acrobat desktop and mobile apps, or sign in to Acrobat online to experience the new features and improvements.

Nota:

Experience new features by updating Acrobat: Go to Help > Check for Updates and follow the onscreen instructions.

In-app Acrobat help content

This release enhances in-app help with a comprehensive, integrated help section. The feature previously covered Edit and Request e-signature tools now extends to Export a PDF, Create a PDF, Combine files, Organize pages, and Fill & Sign tools. Within this section, you'll find:

  • Video tutorials (if available)
  • How-to articles
  • More resources

This integration allows you to access helpful information and guidance directly in Acrobat without visiting external websites.

Skip onboarding tour

In the earlier release, users found it difficult to locate the option to bypass the Acrobat onboarding tour, as it required selecting Skip tour from the Options menu (  ) in the tour dialog box. The latest release has made this process more user-friendly. There are prominent Not now and Finish buttons directly in the dialog box, allowing you to easily end the onboarding tour whenever you choose.

Select Not now to skip the onboarding tour

Select Finish to skip the onboarding tour

Additionally, in the Viewer onboarding tour, we have improved the sequence of the dialog boxes. The See menu options card now appears first, providing immediate visibility, followed by the Access all tools in one place and Find and share cards. This rearrangement offers a more logical and helpful flow for users navigating the onboarding process.

View Adobe Express projects in the recent files list

The Adobe Express projects that you've worked on in Acrobat now appear in the Recent list on the Acrobat Home page.

View the Adobe Express projects in the Recent files list

You can double-click the file to open it in the Adobe Express app. Alternatively, select the file and choose Open in Adobe Express from the right pane.

Guided prompts to use the request signatures tool

Acrobat now detects a form when opened and prompts you to try using the request signatures tool.

Prompt to use the Request e-signatures tool

Similarly, the first time you open the Sign tool in Acrobat, an informative banner appears on the left-side Sign panel, encouraging using the Request e-signatures tool.

Guided prompts to use the Request e-signatures tool

Guided prompts to use the e-signatures tool

Enhancements to advanced editing in Acrobat

Nota:

This enhancement applies to Acrobat's new auto-adjust feature. The auto-adjust feature is currently rolled out to select users and isn’t available to all users.

Support for files with tables, asides, images, and more

The scope of file support for advanced editing has been significantly expanded in this release. Now, files that include various elements, such as images within paragraphs, images in headers and footers, tables, asides, footnotes, annotations, and symbols, are fully supported. This enhancement greatly improves the editing experience. When you make edits to such files, the page intelligently adjusts itself. Text reflows proportionately to accommodate your changes, ensuring a seamless and intuitive editing process without disrupting the overall layout and design integrity of the document.

In-app help

Improved text editing in annotated PDFs

Acrobat's updated text editing feature enhances your experience with annotated PDFs. Now, when you edit the text in such a document, Acrobat smartly keeps the annotations attached to their relevant areas, even as the text reflows. This ensures that the document's structure and layout remain intact. Moreover, you can freely relocate paragraphs with attached annotations throughout the document without losing these annotations. Additionally, for highlighted text, any new content added within the highlighted section automatically inherits the highlight, maintaining the coherence of your document's formatting.

Enhancements to adding comments to a PDF

Persistent floating context menu

In this release, we've enhanced the floating context menu when selecting text in a document. Previously, this menu would vanish when the mouse cursor moved away. Now, it remains visible and persistent as long as the cursor stays focused on the document. The menu only disappears when you move the cursor focus outside the page view.

Floating context menu options

Enhanced reviewer avatar for shared PDFs

In the latest update, commenting on a shared PDF file features improved avatars. Where previously the avatars appeared pixelated, they now clearly and accurately display the type of annotation used in the document. Additionally, avatars for insert text comments, which were not visible in earlier versions, appear prominently now.

Enhanced reviewer avatar for shared PDFs

Contextual menu on non-text comments on shared files

On shared files, the contextual menu did not appear on non-textual comments like freehand drawings. With this release, the contextual menu appears for any freehand drawing annotations on shared files.

Contextual menu on non-text comments

Restrictions on blank annotations

Acrobat now prevents the posting of blank sticky note annotations on shared files. The Post button is active only when you type something in the comment box.

Blank annotations cannot be posted

Similarly, if you use the Insert text or Replace text annotation without specifying changes, Acrobat automatically removes these blank comments from the PDF as soon as you click elsewhere in the document, and it won't save them. Any added annotation will also be deleted if you choose to Cancel it.

Improved annotation selection from the quick tools menu

In the earlier release, the text selection would disappear when you select text and choose an annotation from the quick tools dropdown menu. We have fixed the bug in this release, and the selection is retained while choosing the desired annotation.

Easily add a sticky note to the text selection

You can now select the text in a PDF and choose sticky note annotation from the floating context menu. This results in the selected text being highlighted and a sticky note comment added to the comments section. You will need to add your inputs in the sticky note comment and post to retain the annotation.

Select text and add a sticky note

This action will highlight the chosen text and add a sticky note to the comments section. To keep this annotation, simply enter your comments in the sticky note and Post it.

Post the highlighted text

Color-coded form fields for easier recipient identification

Now, when sharing a form that requires signatures, you can assign a unique color to each recipient's form fields. This color association simplifies identification and speeds up the completion process for the respective recipients.

Form fields are now color coded
Color-coded form fields for easy identification

Manage shared file access requests from the desktop

The new release allows PDF file owners to view, approve, or deny access requests directly in the desktop app's Share tool.

View the access requests

Additionally, owners will receive in-app notifications for access requests to privately shared assets, while recipients will also get notifications to either accept or reject these requests.

Notifications for managing access on shared files

Notification for managing access on shared files

Select Access requests, and then choose if you want to Accept or Deny the users requesting access to the document.

Accept or Reject the access request

Switch to the legacy request e-signatures experience

Acrobat now provides an option to use the legacy request signatures experience from within the modern request signature workflow. From the request signatures tool pane on the left, select Switch to classic experience.

Switch to classic request e-signatures experience

The agreement opens in the legacy authoring mode. To get back to the new experience, select Switch to new authoring.

Preference to always use the legacy version of request e-signatures

  1. Go to Acrobat Preferences > Adobe Online Services.

  2. Select Use the legacy version of request e-signatures, then select OK.

    Preference to use the legacy version of request e-signatures

Switch to the legacy share files for review experience

You can now use the legacy share files for review experience in Acrobat. Do the following:

  1. Go to Acrobat Preferences > Reviewing.

  2. Uncheck the Share for review using Adobe's cloud storage option, then select OK.

    Preference to use the legacy share review experience

  3. Then, in Acrobat, choose All tools > Send for comments. Use the tools on the left pane to start the legacy share review experience.

    Use the legacy shared review experience

Performance improvements in opening a review file

Acrobat now opens review files from the system cache during cloud download, allowing immediate file access and parallel loading of shared data and comments. This simultaneous process speeds up both file opening and comment retrieval for a more efficient workflow.

Pin your frequently used tools for easier access

Now, you can pin your most-used tools to the right navigation pane for quick access. Right-click on the right pane, choose your desired tool, and then select the pin icon to attach it. If you want to remove a pinned tool, right-click on it and select Unpin tool.

Pin tool

Right-click and select unpin tool

When you pin more tools than the available space allows, the extra tools will shift to the More options ( ) menu.

Select the Overflow menu to see all the pinned tools

Take a snapshot from the right-click menu

You can now easily Take a Snapshot from the right-click context menu. This simplifies the process of taking snapshots without navigating through multiple menus.

Access the Snapshot tool from the context menu

Acrobat print workflow update for macOS 13.5 and later

In response to Apple deprecating PSNormalizer in macOS 14, Acrobat introduces a new PDFPassthrough printing workflow for macOS 13.5 and higher versions. This method sends PDFs directly to Mac APIs through Adobe Graphics Manager, enhancing performance by avoiding the Distiller workflow. The update ensures smoother, more efficient printing processes in Acrobat, aligning with the latest macOS changes. Users can expect a more streamlined experience without the need for job options applied in previous PS printing methods.

 Adobe

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