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Group sharing for enterprise

  1. Adobe XD User Guide
  2. Introduction
    1. What's new in Adobe XD
    2. Common questions
    3. Design, prototype, and share with Adobe XD
    4. Color Management
    5. System requirements
      1. Hardware and software requirements
      2. Adobe XD, Big Sur, and Apple silicon | macOS 11
    6. Workspace basics
    7. Change app language in Adobe XD
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    9. Accessibility in Adobe XD
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    11. Tips and tricks
  3. Design
    1. Artboards, guides, and layers
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      2. Use guides and grids
      3. Create scrollable artboards
      4. Work with layers
      5. Create scroll groups
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      1. Select, resize, and rotate objects
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      3. Group, lock, duplicate, copy, and flip objects
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      7. Edit objects using Boolean operations
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    6. Layout
      1. Responsive resize and constraints
      2. Set fixed padding for components and groups
      3. Create dynamic designs with stacks
    7. Videos and Lottie animations
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  5. Share, export, and review
    1. Share selected artboards
    2. Share designs and prototypes
    3. Set access permissions for links
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    5. Review prototypes
    6. Work with design specs
    7. Share design specs
    8. Inspect design specs
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    11. Export design assets
    12. Export and download assets from design specs
    13. Group sharing for enterprise
    14. Back up or transfer XD assets
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    3. Work with Creative Cloud Libraries in Adobe XD
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    3. Coedit documents shared with you
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  10. Troubleshooting
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      1. XD appears as not compatible on Windows
      2. Error code 191
      3. Error code 183
      4. Issues installing XD plugins
      5.  Prompt to uninstall and reinstall XD on Windows 10
      6. Issues with preferences migration
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      1.  XD crashes when launched on Windows 10
      2.  XD quits when you sign out of Creative Cloud
      3. Issue with subscription status on Windows
      4. Blocked-app warning when launching  XD on Windows
      5. Crash dump generation on Windows
      6. Crash log collection and sharing
    4. Cloud documents and Creative Cloud Libraries
      1. Issues with XD cloud documents
      2. Issues with linked components
      3. Issues with libraries and links
    5. Prototype, publish, and review
      1. Unable to record prototype interactions on macOS Catalina
      2. Issues with publish workflows
      3. Published  links do not appear in browsers
      4. Prototypes do not render correctly in browsers
      5. Commenting panel suddenly showing up on shared links
      6. Unable to publish libraries
    6. Import, export, and working with other apps
      1. Import and export in XD
      2. Photoshop files in XD
      3. Illustrator files in XD
      4. Export to After Effects from XD
      5. Sketch files in XD
      6. Third-party apps not visible in Export

Group sharing is an enterprise-only feature that relies on syncing Microsoft Azure Active Directory with the Adobe Admin Console.

  • What is Group sharing?

With Group sharing, you can select and add organizational groups such as DL-xyz, Grp-abc as recipients when inviting users to XD cloud documents or sharing private links to XD design specs and prototypes.

Currently, Group sharing is available only for CCE customers who use an Enterprise ID or Federated ID and have XD Publish Services enabled. Group sharing does not work when Creative Cloud Services are disabled.

  • How different is this from the current invite and share experience in XD?

Currently, you need to enter individual names and email address to add invitees to XD cloud documents or published links. This can be cumbersome and frustrating.

  • When is Group sharing used and what are its benefits?

Group sharing is used when collaborating and sharing a cloud document or published private links with multiple members of a team. With Group sharing, you can easily share your work and quickly collaborate with your team, by adding their organizational group directly instead of typing individual email addresses. This reduces the time and effort taken, and helps in frictionless collaboration.

  • What does Group sharing look like within the product experience?
Typing Adobe in invite pop-up menu shows the list of all matching groups present in your organization address book

XD group name appears in the auto-suggest drop-down

  • What are the prerequisites to get started with Group sharing?

IT Admins

For this functionality to work:

  • your organization must use Azure Active Directory as the identity provider. 
  • XD Publish Services must be enabled, and you must synchronize Microsoft Azure Active Directory with the Adobe Admin Console.
  • if Azure Active Directory is already synchronized with Adobe Admin Console, no further action is required to enable Group sharing. For information on setting up SSO with Azure AD Connector, see Set up SSO with Azure AD Connector.

 If your organization is using a different identity provider, you must switch or migrate to Azure AD to use the AD groups. Migration support is enabled only from June FY 2020.

Designer and stakeholder

For designers and stakeholders, no extra action or setup is needed.

 There are no email addresses associated with groups that are in the organizational address book. If your company has Azure AD and has all groups synced, and if you select ORG-MYBOSS-DIRECTS as a suggestion in the invite pop-up menu, then the invite works. If you manually type the email address ORG-MYBOSS-DIRECTS@company.com in the invite pop-up edit field, the invite does not work.

  • How can invitees of the group access shared documents and private links?

To access private links, invitees must log with their enterprise Adobe ID. Based on the organization and groups associated, the enterprise ID is recognized and this in turns helps in managing the access.


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