Send PDF forms to recipients using email or an internal server

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This document explains how to distribute your PDF form. (For more information on PDF forms, click the appropriate link above.)


Distribute PDF or web forms using email or an internal server

After you create a form, you can choose a method for sending it to recipients.

  1. Click Distribute in the lower-right corner of the right hand pane.

  2. A series of messages might appear, depending on the conditions Acrobat detects in your form. Respond to the onscreen instructions as needed, and save the form.

  3. Choose a distribution and collection method:


    Collect responses in your email inbox.

    Internal Server

    Distribute and collect responses on an internal server such as SharePoint or Network Folder. For more information, see Specify a server.

  4. Click Continue and follow the onscreen instructions for distributing the form.

  5. If you choose to collect responses in your email inbox, do one of the following:
    • Enter the email addresses separated with a semi-colon, or click the To button to select email addresses from your address book.
    • Edit the default message.
    • Select the option Collect Name & Email from Recipients To Provide Optimal Tracking. The system prompts recipients to provide their name and email address when they submit the form. This guarantees that in Tracker, you see exactly who has and hasn't replied, and when.
    • Deselect the option if you want to receive anonymous submissions, or you don't care about that level of tracking.

    If you don’t know the email addresses of your recipients, enter your own email address. The system sends you a link to the form, which you can email to recipients as desired.

To track the status of the distributed form, click Track in the lower-right corner of the right hand pane. For more information, see About forms tracker.

Distribute Adobe Acrobat Sign forms

After you create an Acrobat Sign form, you can use the Acrobat Sign service for sending it to recipients for filling in and signing.

  1. Click Send For Signatures in the lower-right corner of the right hand pane.

  2. Click Ready to Send. The document is uploaded to Adobe Document Cloud.

  3. Type in the email addresses of people you want to sign your document. Add a message if desired.

  4. Click Send.

    You receive an email from Acrobat Sign which states that the documents are sent to the first user for signature. The first user also receives an email to sign the document. When the user adds his or her signature in the Signature field, and then click the Click to sign button, the document is sent to the next user for signature and so on.

    Everyone gets a copy of the signed document, and the file is stored securely in Adobe Document Cloud.

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