Get all information about Adobe Connect meeting recordings. Learn how to make the recordings offline, edit recording, manage recording files, and easier to access HTML player for recordings.
A host can record a meeting or training session. When played back, the recording shows exactly what the attendees saw and heard. All pods and interactions in a meeting room are recorded, except for the Presenter Only area and breakout rooms. You can start and stop recording at any time, to control what content gets recorded. A host can create a reference archive of meetings and make the recordings available to attendees.
When recording a meeting, consider the following:
If you have associated a universal voice audio profile with the meeting, choose Audio > Join Audio Conference.
Choose Meeting > Record Session.
In the Record Session dialog box, enter a Recording name and summary for the meeting recording.
While recording a meeting, if your audio is disabled, enable it by selecting the Turn On Audio Conference option. Or, continue without audio by clicking the Record Without Audio button.
A recording icon appears in the menu bar to indicate that the meeting is being recorded.
You can pause an ongoing recording. Anything you do in the live meeting during the time you pause the recording is not recorded.
If a problem occurs during the recording, an error message appears in the upper-right corner of the window. You can try to reconnect to the conference audio, record the meeting without audio, or stop recording the meeting.
From the Meeting menu, click Stop Recording.
The meeting recording is saved and is available for playback at any time.
You can use this feature to initiate a reminder to hosts to record a session.
Choose Meeting > Preferences > General.
Select the checkbox to "Remind me to start recording the session."
Click Done.
This feature is enabled only when force recording is turned off.
After recording a meeting or training session, you can use the built-in editor to remove sections of the recording. The editor is useful if the recording contains periods of silence or unnecessary information. Following are some tips for editing recordings:
To edit a meeting or virtual classroom recording in the Content library, you must have Manage or higher permissions for the recording. If you created the meeting or virtual classroom, you have these rights by default.
To edit a recording under Meeting > Recordings or Training > Recordings, you must have Host permissions. You can create an index using time tags to enable participants to easily view and navigate through the recording. You can also edit/delete the existing auto-generated time tags.
In addition, you can also create sections within a recording using chapter markers. You can hide the names of participant interacting over chat and retain the content of these interactions.
The last edited version of the recording is saved and includes all information from earlier editing sessions. The link to your recording does not change after editing. Users given the link and rights to access the recording see the most recent version saved, including any edits that were made.
Multiple users can open a recording in edit mode at the same time. However, after one user saves their changes, others editing at the same time receive an error when they try to save their changes.
In addition, you can also hide Chat Pod, Attendee Pod, or Q&A Pod or a combination of these pods. To protect the privacy of individuals, you can also hide the names of the attendees.
Adobe Connect administrators can change recording settings to adhere to standards for governance. These settings affect how meetings and training sessions are recorded and what is recorded. For more information, see Working with compliance and control settings.
Editing a recording is useful if the recording contains sections of silence or unnecessary information that you want to remove before making the recording available.
From the Adobe Connect Central home page, click Meetings or Training, and then click the meeting or classroom that includes the recording.
Click Recordings.
Click Edit Recording in the Actions pop-up menu, next to the recording that you want to edit.
HTML enables editing the recording in browser as well as in application mode.
Simply click the Play button to search for places that require editing or drag the progress marker to a specific location.
A. Event Index Show/Hide B. Rewind 15 seconds C. Pause D. Forward 15 seconds E. Selection markers F. Cut G. Undo cut H. Volume control
Use the selection markers to specify the areas of the recording you want to remove, and click Cut.
(Optional) At the left of the meeting window, click A to show the Events Index pane, where you can Navigate to specific events in recordings.
(Optional) To remove changes, click Undo to remove individual edits made you last saved to restore the recording to its original state.
Remove any additional sections. When you have finished, click Save.
Bookmarks can be added to the recordings to call attention to a certain point for future viewers to identify places that they can easily return to.
Click on the Add Bookmark from the options on the far left hand side.
Select the Add Bookmark icon from this menu. Once you click the bookmark icon, you are prompted to set a timestamp and name of your bookmark. You can also add some notes, if required.
Click Done. The bookmark now appears in the recording at the specified timestamp.
In addition to viewing, editing or deleting the bookmarks, you can also add chapters in the recordings. Chapters can be added at any point along the recording timeline bar for the existing bookmarks. Chapters allow you to highlight changes at places within the recording that can be referred for discussions.
In the panel at the left corner, the bookmarks for all recordings are seen with timestamps. Click a bookmark to open a recording right to bookmarked time.
A. Add Chapter B. Edit recording C. Delete recording
To add a chapter name, click on Add Chapter. The chapter is added above the selected bookmark.
To edit the name of the bookmark, hover over the bookmark and click Edit (). The Edit Bookmark dialog box opens.
You can permanently remove a bookmark if you no longer need it. In the bookmarked tab, hover over the bookmark and click Delete ().
The CEF based application has only the option of persistent index pane in the recording playback in the edit recoding mode. Overlay index pane is not available for CEF-based application unlike Flash-based applications.
Adobe Connect administrators can change recording settings to adhere to standards for governance. These settings affect how meetings and training sessions are recorded and what is recorded. For more information, see Working with compliance and control settings.
In Adobe Connect Classic View, you could convert and download an Adobe Connect session recording offline, in MP4 or FLV format. The conversion happens using the Adobe Connect application for desktop.
From Connect 11.3, you can convert a meeting into MP4, and download recordings in the Standard view.
To download an Adobe Connect meeting for offline viewing, follow the steps below:
Adobe Connect provides a utility program to convert a single or multiple recordings into mp4. The conversion is done in a batch.
Note: Ensure that the Adobe Connect application must be installed.
This is a Windows-only utility.
To run the utility, perform the steps below:
If your meeting included closed captioning during the live meeting, then those captions will, by default, be included or ‘burned-in’ to the resulting video file. You can adjust the text size, colors, and placement of the captions once you start the recording, or you can turn off the captions to prevent them from showing in the video file.
A dialog box pops up when the conversion has finished and provides the details of the actual recording. The actual quality and resolution of the generated MP4 file depends on your system resources and may be equal to or lower than the chosen settings.
When you stop recording midway, the MP4 that is saved contains the recording up to the point when it was stopped. This is useful when you want only a portion of the meeting to be recorded.
In the Restart recording dialog, you can either save the current recording or discard it, and then restart the recording.
You can convert and download an Adobe Connect session recording offline, in MP4 or FLV format. This conversion happens on your local system using the Adobe Connect application for desktop.
Log in to Adobe Connect Central and locate the recording that you want to convert to MP4 format.
Against the recording, click Actions to open the pop-up menu and click Make Offline. The recording is opened in the Adobe Connect application along with a pop-up dialog.
In the Offline Recording dialog, select MP4 or FLV as an output option. Also, select the quality using either the slider or by customizing the settings of the output by selecting Advanced Options.
Optionally, to save the Advanced Options as the default, click the check box Set as default.
The set as default option is client-specific that means on a specific machine a user can continue to use set defaults. On a different machine, the system default (HD quality) remains.
Click Proceed with Offline Recording. Browse and save the file in a local folder. The recording will play in the Adobe Connect application and get converted to MP4 or FLV file. A dialog box pops up when the conversion has finished and provides the details of the actual recording. The actual quality and resolution of the generated MP4 file depends on your system resources and may be equal to or lower than the chosen settings. Check the pop-up dialog box at the end for the Resolution and the FPS achieved.
A host or presenter makes the recording URL available so attendees can play the recording. Every recording is automatically assigned a unique URL and is stored on the Recordings tab for the meeting room in Adobe Connect Central.
When you play a recording, a recording navigation bar appears in a space below the meeting room. For optimal performance, a high-speed Internet connection is recommended for recording playback.
A. Pause/Play toggle button B. Progress marker C. Elapsed/total time
You control who has access to the recording:
Any user invited to the meeting using the invitees or enrollee tabs in Adobe Connect Central can view the recording if given the recording URL.
Hosts can view information, such as permissions, if they have rights to browse to the Adobe Connect Central folder where the recording is stored.
Anyone with Internet access can view the recording if you make it public. Alternatively, you can move the recording to the Content library and set specific user permissions (moving the recording to the Content library is irreversible.)
Adobe Connect administrators can change pod, sharing, and other settings to adhere to standards for governance. These settings affect the layout of meeting rooms and what you can do in meeting rooms. For more information, see Working with compliance and control settings.
From the Adobe Connect Central home page, click Meetings or Training, and then click the meeting or classroom that includes the recording.
Click the Recordings option.
To view the last edited version of the recording, click the URL For Viewing.
To view the full, original, unedited version of the recording, click View Original.
You either view the original version of the recording or the latest edited version; multiple edited versions of the recording are not saved. (If the recording was never edited, the URL For Viewing is the same as View Original.)
Hosts and Presenters typically share a recording with the attendees by sending an email containing the URL of the recording.
The recording opens in your browser and is ready for playback. If you are unable to open the recording, check if you have the permission to access the recording.
With Adobe Connect 10.6, users can now watch HTML versions of Adobe Connect recordings in a web browser on most platforms without the need to use a Flash player or other plug-ins and try a new 'beta' HTML viewer for mobile browsers. Existing recordings created with Adobe Connect 9 or higher shall also be available through the HTML viewer. Apart from the HTML viewer, users can also choose to watch the recordings in a classic view through the Adobe Connect desktop application.
The new HTML viewer for recordings is only available if the HTML client has been enabled for the meeting room where the recording took place, or if the recording has been moved to the content library.
Any non-hybrid custom pods or non-hybrid content (i.e. SWF, FLV, Presenter, Captivate, etc...) present in the recordings will not be visible in the HTML viewer. To view this content, users should switch to the classic view.
For each meeting recording, a new indexed event is created for every chat message, layout change, slide change, and camera start or stop. Each event is listed in an Events Index, along with a timestamp. You can filter and browse the index to quickly navigate to specific events.
Click the Filter pop-up menu to select specific events to view. You can show all events, a single event, event types, or any combination of events that can be indexed. Events that can be filtered include layout changes, chat messages, slide changes, and users joining or leaving the Attendees or Video pod.
Search for specific events: type keywords into the search box and click Find. All events that contain a match appear highlighted. You can look for names of meeting participants, text in all Notes pods, text in all Chat pods, and text on meeting slides.
You can view all recordings made for a particular meeting, change permissions, rename, or move a recording, or view a content report for a recording. Also, a recorded meeting can be used as content for another meeting. (If a recording has been edited, edits are preserved if the recording is moved to the Content library.)
Adobe Connect administrators can change pod, sharing, and other settings to adhere to standards for governance. These settings affect the layout of meeting rooms and what you can do in meeting rooms. For more information, see Working with compliance and control settings.
You can access all the recordings owned by you, directly in Home > My Recordings tab. You can sort the list of recordings, search for recordings, or launch a recording. Use a minimum of three characters in the search field to search through the recording names. For more information, see Adobe Connect Central home page.
If you are an administrator or have Manage permissions for a meeting folder, you can view the recordings that have been created from a meeting room.
Depending on your license and your permissions, all the tabs displayed in the top row in Adobe Connect Central may not be visible.
An administrator or a user with permissions to manage a specific Meetings library folder can move meeting recordings from the folder to the Content library.
Moving a meeting recording to the Content library is useful if you want to give access to people other than the original invitees.
To make a recording available to anyone in the world that is given the recording URL, see Play back a recorded meeting.
Recordings when moved to content library can be tracked under the Reports for Number of Views and detailed Time In and Time Out of registered users.
Only an administrator or a user with permissions to manage that specific Meetings library folder can delete a meeting recording.
If you delete a meeting room, you can retain the associated meeting recordings. You are prompted to move all the recordings to your My Content section. You can choose to not move the recordings and delete them along with the meeting room.
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