The Comments list appears in the right pane of the document window. The Comments list displays all comments in a PDF, and it provides a toolbar with common options, such as sorting, filtering, and other options to work with comments.
- Expand or collapse the comments. Click Expand All or Collapse All in the Comments list options menu. To expand an individual comment, click the comment or click (), in the comment. To collapse an individual comment, click () in the comment.
- Create or Print Comment Summary.
- Import and Export comments.
- Export to Word or AutoCAD.
- Specify Commenting Preferences.
You can sort comments in the Comments list by page, author, date, type, unread status, or color. In a thread of replies, only the first message is sorted, and the reply messages are sorted in the same category as the first message in the thread.
You can hide or show comments based on status, reviewer (author), type, or color. Filtering affects the appearance of comments in both the document window and the Comments list. When you print or summarize comments, you can specify whether hidden comments are printed or summarized. When you hide a note comment that has been replied to, all other replies in the thread are hidden as well.
In an email-based review, hidden comments aren’t included when you send the comments to the initiator.
To clear all filters, click Clear All. Alternatively, use Ctrl+8 (Windows) or Command+8 (Mac OS).
Use the toggle switch to show or hide all comments. Alternatively, use Ctrl+Shift+8 (Windows) or Command+Shift+8 (Mac OS).
To filter comments, choose the categories that you want to appear. For example, if you want only sticky note comments that you left unresolved to appear, choose > Types > Sticky Notes so that only the sticky note comments appear, and then choose > Status > Unresolved, so that only the unresolved sticky note comments appear.
To open all pop-up notes, right-click an annotation and choose Open All Pop-Ups. (Only available if the Comments list is closed)
To close all pop-up notes, right-click an annotation and choose Minimize Pop-Ups. (Only available if the Comments list is closed)
In Acrobat Reader, commenting features are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include commenting rights.
Replies to comments are especially useful in shared
Status is useful for keeping track of comments that you’ve read, resolved or that require further action. By setting the review status, you can let the review participants know how you are going to handle the comment.
Select the comment in the Comments list and right-click. Alternatively, you can click the Options menu () for the selected comment and perform the following actions:
- To mark the comment as resolved, choose Resolve.
- To mark the comment as unread, choose Mark As Unread.
In Windows, you can use a status or a check mark to indicate which comments you want to export to a Word document. By setting the review status, you can show or hide a group of comments and let review participants know how you are going to handle the comment. Once the review status is set, you cannot remove the review status display from the comment in the Comments list, even if you change the review status to None. Check marks are for your personal use and do not appear when others view the PDF unless you change the status of comments.
By default, the checkbox is hidden. If you use checkboxes on multiple documents, Acrobat prompts you to enable the checkboxes for all documents.
The checkbox is now available for all comments. To add a checkmark, select the checkbox next to the comment.
Summarizing comments is a convenient way to get a synopsis of all the comments associated with a PDF. When you summarize comments, you can either create a PDF with comments that you can print, or you can print the summary directly. The summary is neither associated with nor linked to the PDF that the comments are derived from.
A. Document and comments with connector lines on single page B. Document and comments with connector lines on separate pages C. Comments only D. Document and comments with sequence numbers
By default, Acrobat prints PDFs with any stamps that were applied. For the greatest control over how comments are printed, choose > Print With Comments Summary from the Comments list.
The Comments list displays the comments that match the search criteria; the number of comments is displayed on the panel header.
To delete all of the comments in a PDF, choose Tools > Redact > Remove Hidden Information. Then select the Comments and markups option from the Results pane. This feature is not available in Reader.
Only available for PDFs shared using a network folder
You can spell-check the text you add in note comments and form fields. However, you cannot spell-check the text in the underlying PDF.