This document explains how to create a basic form from scratch in Acrobat DC. (For more information on PDF forms, click the appropriate link above.)

 

How to create a form from scratch

You can start with a blank PDF, add the required text and labels in the PDF, and then add form fields to complete the form.

  1. In Acrobat, choose Tools > Prepare Form.

  2. Choose Create New, and click Start.

    Save the PDF: In the upper-left corner of Acrobat window, click the Save icon, choose the location where you want to save the file, name the file, and then click Save.

    Create a form from scratch
  3. Click Add Text in the toolbar, and type wherever you want to add text or any other information in your form.

    Add text
  4. To add a logo or image in the form, choose the Add Image tool in the toolbar, select the image, click OK, and then place it at the desired location. Adjust the size or location of the image as appropriate.

    Add image

    Below is an example form with labels created using the Add Text and the Add Image tools.

    Adding labels and logo to the form
  5. To change existing text or images, click Edit in the toolbar. All the text and image fields are enabled for editing.  

    Use the Edit tool to change existing text or images
  6. Add fields using the form field tools in the toolbar. Delete, resize, or arrange the fields as needed. To add a field:

    1. In the toolbar, click the tool corresponding to the field type, or right-click anywhere in the form and then choose the tool.
    2. Click at the desired location in the form to place the selected field.
    3. Set the field properties. The field properties vary based on the type of the form field.

    While you’re adding fields, click Preview to see how they look. Click Edit to come back to the editing mode.

    Considering the example of the Vacation Request Form, below screenshots show it in the editing mode and the preview mode.

    Form fields in editing mode
    Form fields in edit mode
    Form fields in preview mode
    Form fields in preview mode
  7. Once you complete adding form fields, save the form.

    For more information on form fields and how to set their properties, see the next section.

How to add form fields, action buttons, calculations, data & time, or a submit button in your form

PDF form fields
  • How to add a tooltip to a form field?
    Double-click a selected form field to open the Properties window. In the General tab, type a description into the tooltip box. Learn more.

  • How to make a field required or not required?
    Double-click a selected form field to open the Properties window. In the General tab, to make the field required, select Required. To make the field optional, deselect Required. Learn more.

  • How to make a field read-only?
    Double-click a selected form field to open the Properties window. In the General tab, select Read Only. Learn more.

  • How to create a flowable text field?
    Double-click a selected text field to open the Properties window. In then the Options tab, select Multi-Line and Scroll Long Text. Learn more.

  • How do I add a date and time field?
    While you are preparing the form in Acrobat DC, click the Date field icon in the toolbar, and then click the location in the document where you want to place the field. Learn more.

  • How do I use basic calculations in a PDF form?
    The calculations like sum, product, average, minimum and maximum can be done using the predefined calculations. Learn more.
  • What are the different form fields I can use in a PDF form?
    You can use text boxes, drop-down lists, radio buttons, check-boxes, list boxes, and more. Set the form field properties like text resizing, date fields, calculations, or trigger custom scripts, to define fields' behavior. Learn more.

  • How do I move fields in a PDF form?
    You can move form fields by simply dragging them. Learn more.

  • How do I change the size of the form fields?
    To resize the field manually, drag the border handle. You can also resize the form field by one pixel or to a specific dimension. Learn more.

  • How do I add a submit button to my form?
    When you distribute a form, Acrobat automatically checks the form. If it doesn’t find a submit button, it adds a Submit Form button to the document message bar. Users can click the Submit Form button to send completed forms back to you. Learn more.

  • Can I add action buttons in a PDF form?
    Yes, you can add action buttons in a form to open a file, play a sound or movie clip, submit data to a web server, and much more. Learn more.

  • How do I add a barcode form field?
    In Acrobat, choose Tools > Prepare Form. Click the Barcode icon () in the toolbar and place it on your form. Learn more.

  • Why is the form's data getting copied when one field is filled?
    If you copy form fields and paste them into the same form, the fields share the same name and properties of the copied cell. To resolve this, double-click the field to open the Properties window. In the General tab, change the name of the field. Repeat this step for all the copied fields. Learn more.

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