Learn how to customize the labels of elements in the output in a language of your choice.

What are labels

Labels are the display text of various elements of the Help system (output) generated for your end users. For example, the text in previous and next buttons in browse sequences, show/hide and other buttons, tabs, tool tips, and some messages. In PDF outputs, labels are the titles of TOC, index, and glossary pages. 

Any text in the output that does not come from your project content is picked from label files. A label file is language-specific and contains labels grouped in various categories such as common, browse sequence, and master page. Each category lists the appropriate labels and its values. 

RoboHelp adds a label file in the default language, which is the same as your project language. You can edit the default language file to customize labels in the default language. To customize labels in a language of your choice, you can add, import, or export a label file and then edit it. For example, you can change the default text “Search” on the Search tab to “Find” in a language of your choice. 

Add labels

To add a label file in a language of your choice, do the following:

  1. Click the Output tab at the left side of the Standard toolbar. The Output view opens.

  2. In the Output toolbar, click the Labels icon .

  3. In the Labels panel, click New Language 

  4. The New Language dialog box, choose the language in which you want to add labels from the Name drop-down list.

  5. Click Done.

    The new label file is named according to the chosen language. The file is added to the Labels panel and placed in alphabetical order of label names. RoboHelp also opens the labels editor as a tab. 

  6. Click the Save All icon  at the left side of the standard toolbar.

Edit a label file

You can easily customize labels to suit your liking. To customize labels:

  1. Click the Output tab at the left side of the Standard toolbar. The Output view opens.

  2. In the Output toolbar, click the Labels icon .

  3. In the Labels panel, double-click to open the label file that you want to customize. Or, against a label file, choose Options () > Edit

    RoboHelp opens the labels editor as a tab. 

  4. In the labels editor, click to expand a drop-down section. To customize a label in the drop-down section, edit its value.

  5. Click the Save All icon  at the left side of the standard toolbar.

Delete a label file

To delete a label file:

  1. Click the Output tab at the left side of the Standard toolbar. The Output view opens.

  2. In the Output toolbar, click the Labels icon .

  3. In the Labels panel, against the label you want to delete, choose Options () > Delete

  4. In the Confirm dialog box, click Yes to confirm deletion.

  5. Click the Save All icon  at the left side of the standard toolbar.

Import a label file

To import a label file:

  1. Click the Output tab at the left side of the Standard toolbar. The Output view opens.

  2. In the Output toolbar, click the Labels icon .

  3. In the Labels panel, against a label, choose Options () > Import

  4. In the Open dialog box, navigate to the label (.lng) file you want to import, and then click Open.

    The selected label file is added to the Labels panel and placed in alphabetical order of label names.

  5. Click the Save All icon  at the left side of the standard toolbar.

Export a label file

To export a label file:

  1. Click the Output tab at the left side of the Standard toolbar. The Output view opens.

  2. In the Output toolbar, click the Labels icon .

  3. In the Labels panel, against the label file you want to export, choose Options () > Export

  4. In the Export dialog box, navigate to the location at which you want to export the label file, and then click Save.

    Only the modified labels are exported to the chosen location. 

  5. Click the Save All icon  at the left side of the standard toolbar.

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