Once done with your e-learning course, you can publish it as a SWF or HTML5 presentation that can be:
- Delivered and viewed independently
- Included in a web page
- Uploaded to a Learning Management System (LMS) such as Adobe Captivate Prime
You can also publish your course as a PDF file.
Whatever your publishing needs, it is a good idea to first publish locally to your computer for testing purposes before you publish it externally.
Publishing to your local machine is a good way to test your presentation and see how it will look to your end users.
- Click Publish. (If a message appears stating that all files will be deleted, click Yes. Each time you generate your presentation, the files in your current output folder are deleted and replaced by the newly generated files.)
- When the conversion is finished, click View Output. (If you selected the Select Zip Package option, you will not see the View Output option. To view the presentation, go to the location where you saved the Zip file, unzip the file, and double-click the index.htm file.) The presentation appears in your default web browser.
Adobe Connect is a web communication system that lets you quickly and easily view presentations, attend meetings, and receive training over the Internet using the familiar PowerPoint application, web browsers, and Flash Player.
If you have Adobe Connect Server, you can publish to it so others can view your presentations. Users see your presentation in the viewer within Adobe Connect Server, as part of a course or curriculum in Adobe Connect Training, or with a URL provided by the Content library.
Adobe Connect includes a set of components that provides an integrated solution. Adobe Connect can be deployed with some or all of these components:
Adobe Connect Training
Lets you participate in online training systems, including integrated surveys, tracking, analysis, and course management.
Adobe Connect Events
Provides tools to manage the full cycle of an event, from registration and qualification of users to post-event follow‑up.
Adobe Presenter provides you with an easy way to maintain a list of Adobe Connect Servers that you use, to publish regularly. You can add one or several Adobe Connect Servers to the publishing list. After a server has been added to the list, it’s easy and quick to publish to that server.
After you have added an Adobe Connect Server to the publishing list, you can edit the server name or URL at any time.
After creating and previewing your presentation, you can publish the presentation directly to an Adobe Connect Server in your publishing list. You must be connected to the Internet and have a Adobe Connect account. Adobe Presenter integrates fully with Adobe Connect so that, for example, presentations containing quizzes can have quiz results automatically sent to and managed by an Adobe Connect Server.
When you publish to an Adobe Connect Server, the presentation is published to the Content library. The presentation can be taken from the Content library and added to a Adobe Connect meeting or training session.
To publish to an Adobe Connect Server, follow this general workflow: Select an Adobe Connect Server, log in to Adobe Connect Central, select a location for your presentation, enter information about the presentation, and finally set permissions specifying who can view it.
At times, you may need to republish a presentation to the Adobe Connect library. For example, if you need to update information in the presentation. If you republish a presentation to the Content library and that presentation is included in a Training course on Adobe Connect Server, you must update the presentation in the course. Follow the steps in the Adobe Connect User Guide topic “Change or update course content” and ensure that you save and update the content at the end of the short procedure.
The first step in publishing a presentation to a Adobe Connect Server is to select a server from the publishing list.
- (Optional) If you want to publish the presentation source files along with the SWF file, select Upload Source Presentation With Assets. This option is useful if multiple authors are working on a presentation or if you think the presentation will need to be updated later and you want to keep all of the files stored in one location. Select Audio, Video, or Attachments. (Large video files can take some time to upload to the server.)
The next step in publishing a presentation is to log in to your Adobe Connect account. You must have an account and the correct security permissions before publishing a presentation. (To obtain permission to create and update presentations, contact your Adobe Connect administrator.)
The third step in publishing a presentation is to select a location in your Adobe Connect account in which to store the presentation. After you log in to Adobe Connect, your personal user folder in the Content library appears. Select a location in your Adobe Connect Content library for the presentation.
The Content library displays only your presentations. Other Adobe Connect content, including SWF files, FLA files, and JPG files, are not displayed when you view the Content library.
If you have already published the presentation to the server, you are prompted to save over the previous version or to save the presentation to a new location.
In the Adobe Connect Publish screen, navigate to a folder within your Adobe Connect Content library in which to store the presentation.
- To open a folder and display its contents, click the name of a folder. The folders and files within that folder are displayed. The navigation path of links near the top of the browser window is updated to indicate the directory path to the selected folder.
- To publish changes to a presentation already located in the folder, click Update Existing Presentation. The new version of the presentation overwrites the existing presentation.
- To create a new folder, navigate to the location where you want to add a new folder, click the New Folder button, enter a name for the new folder, and click Save.
You can create folders only if you have manage permissions for the parent folder.
The fourth step in publishing a presentation is to provide identification information about the presentation. You must specify a title for the presentation.
(Optional) In the Custom URL text box, you can create your own URL to view the presentation. This option is useful if you want to create a URL to view the presentation that can be remembered easily. If you leave this text box blank, Adobe Connect automatically creates a generic, but unique, URL for the presentation.
The final step in the publishing process is to set permissions for the presentation. This establishes who is able to view the presentation. You have several options available.
- The default permission setting is Same As Parent Folder. If you select this option, the presentation automatically inherits the same permission profile as the parent folder in which it is published. For example, if the parent folder has permission for public viewing, the presentation will also have permission for public viewing.
- To change the permission setting, click Customize. To create a public presentation, select Yes next to the Allow Public Viewing option. To create a private presentation with a custom permission profile that is different from that of its parent folder, make sure the Allow Public Viewing option is not selected. Then, create a list of users and groups with specific permission types. In the Available Users And Groups list on the left, select a group or individual and click Add. The new user or group now appears in the Current Permissions list on the right. Continue adding or removing users or groups as necessary.
- A dialog box appears and confirms that the project was successfully published to the specified Adobe Connect Server. Click OK.
The Content Information dialog box appears. This screen lists important information about the presentation, including the URL for viewing. If you click the URL, the presentation is displayed and begins to play. To share the presentation with others, you can send them the URL by clicking E‑mail Link, or by cutting and pasting the URL into an e‑mail. (For users to view the presentation, the published presentation or the folder containing the presentation must have the correct permissions set.)
Adobe Captivate Prime is a Learning Management System (LMS) that you can use to distribute your e-learning course over the internet to learners.
Customize your presentation and application settings in the Settings dialog box.
- Appearance: Enter the project title and a brief summary
- Playback: Customize the playback options or retain the default playback options
- Quality: Fine-tune the publish quality or retain the default quality options
- Attachments: Add presentation attachments such as documents or spreadsheets
- Presenters: Add presenter's names, along with a photo, and a brief bio
- Servers: Select or add an Adobe Connect server
- Audio Source: Select an audio source
- Preview: Enter the number of slides you want to preview
If you don't have a Captivate Prime account, the Try Prime option is displayed in the Prime Account dropdown.
Select Try Prime, and click Publish. In the Captivate Prime window that opens, click Continue to Publish.
In the Publish to Prime window that opens as shown here, enter your email address that you used during registration.
All accounts associated with your email address or account name appear.
Sign in with your Adobe ID and password if prompted.
If you do not have an Adobe ID already, you can create one in the following window. Administrators of an organization can also log in with Adobe ID initially.
Enter the module name, description, and time duration in the fields in the dialog box as shown here.
Check whether it is a public module or a private module, and enter tags that make it easier for people to find your module.
Click Publish to publish your project to Adobe Captivate Prime.
To update an already published module in Captivate Prime with a new one, complete the following steps:
- Click the Adobe Presenter ribbon from within your Powerpoint presentation, and click Publish. The Publish Presentation dialog box opens.
- Select your Captivate Prime account from the Prime Account drop-down menu.
- Click Publish
Now let your learners have full access to your courses, even on tablets. Deliver eLearning on the go with full support for scalable HTML5.
If your local computer does not have Flash Player installed, and you publish the output as SWF, you are prompted to install Flash Player.
If your local computer does not have Flash Player installed and you publish the output as Both (SWF and HTML5), then by default, the output will be shown as HTML5 in browser.
While using HTML 5 content, you might observe some of the known behavior in different user scenarios as listed here.
- You might observe that imported SWFs and side bar SWFs are being omitted in HTML5 output as they cannot be rendered.
- The HTML5 output for interactions might appear differently as compared to SWF output.
- Presenter imported videos (FLV) from previous versions are not playable in HTML5 output. You need to re-import them into the current version.
- If a slide has two videos in any combination like(slide+sidebar, pptx +presenter video on slide, two pptx video on slide) then a warning message might appear in the publish warning message as it is not supported on iPad.
- Mute slide video and sidebar video might work properly in desktop but it might not work on an iPad
- Application Simulation, video trimming, attachments GIF animations, slide transitions, animations on question shapes, and audio in interactions do not work in HTML5 output.
Note: If video format in videos does not play, convert to H.264-MP4 to play in HTML5 output. Animations are played at paragraph level.
HTML5 output can be accessed on tablets only through web browsers. Upload the entire HTML5 output folder to a web server root folder and make the URL available to your users. Your users can access the URL from their tablets and view the content that plays within the web browser.
- Webserver root for IIS: C:\Inetpub\wwwroot\
- Webserver root for Apache: <Apache install folder>\htdocs\
Type the following URL in one of the above web browsers:
For example, if the HTML5 output folder is MyPnProject, the URL will be:
If you try to publish a presentation that has been encrypted in PowerPoint and requires a password to open or edit the PPT or PPTX file, the presentation may not publish correctly. Remove the encryption, publish, and then reset the encryption again.
Adobe Presenter provides a quick option to publish the entire presentation along with the assets and media as a single package. This option is especially useful if you need to work on the presentation from multiple computers or multiple authors need to work on it.
Browse to the location where you have saved the package using Windows Explorer, and double-click the .prpkg file.
Click the Microsoft Office button in PowerPoint, and click Adobe Presenter Unpackage. Specify the Package Location and the Output Folder where Adobe Presenter needs to unpackage the contents.
Adobe Presenter lets you create e‑learning content and high-quality multimedia presentations containing slides, streaming audio, synchronized animation, and navigation controls rapidly using Microsoft PowerPoint as a base.
After you have published a Adobe Presenter presentation to Adobe Connect, you can add the presentation to a Adobe Connect meeting by bringing the presentation file into a share pod from the Content library or directly from your computer. When viewing the presentation in a meeting, you have complete control over the screen side, slide navigation, and audio.
Add presentations to a Adobe Connect meeting from the Content library. If you have to upload the presentation directly from your computer, upload the ZIP file that contains the presentation and all the required assets. If you browse and upload only the PowerPoint file, the assets used in the presentation are not displayed.
Adding a presentation to a Adobe Connect meeting from the Content library is a good method to use if you publish all of your presentations to the library and manage them from that location. You also have the option to add a presentation to a Adobe Connect meeting directly from your computer. (For more information, see the Adobe Adobe Connect User Guide.)
If you have a Adobe Presenter presentation stored on your computer, you can add the presentation directly from that location into a Adobe Connect meeting. This is a good method to use if you need to place a presentation into a Adobe Connect meeting, but the presentation has not been published to the Content library. For example, you might have a presentation that you have not published because it is incomplete, but you want to show a preliminary version in a Adobe Connect meeting.
Adobe recommends adding presentations to Adobe Connect meetings from the Content library. Presentations uploaded directly from your computer to a Adobe Connect meeting do not support some Adobe Presenter features. For example, if you share the presentation PowerPoint (PPT or PPTX) file, audio, video, attachments, Adobe Presenter photos, Adobe Presenter logos, and the Thumbnail pane are not displayed.
After you publish a presentation to a Adobe Connect Server and then add the presentation to a Adobe Connect meeting, the presentation is ready to view. All of the features in the presentation, such as audio, synchronized animation, quizzes, and Adobe Presenter information, appear.
If you upload your presentations directly from your computer to a Adobe Connect meeting, some Adobe Presenter presentation features, such as Adobe Presenter photos and Adobe Presenter logos, are not supported. Adobe recommends adding presentations to Adobe Connect meetings from the Content library.
If the presentation contains quiz or survey questions, user interactions with the questions are fully tracked by the Adobe Connect Server as part of the meeting’s reports.
The layout of a presentation consists of the following parts:
An area on the right side (default location) of the browser window that shows the name of the presentation, the Adobe Presenter information, and the Outline, Thumb, Notes, Search, and Quiz panes (if you have added the panes to your theme) The Presentation sidebar is shown in Normal view; it is hidden in Full Screen view (If you cannot see the sidebar, click Show/Hide Sidebar .)
A control bar at the bottom of the presentation, which gives you control over the presentation playback, audio, attachments, and screen size. (You may need to click the Sync button to see the Presentation toolbar.)
Most presentations have an Outline pane on the sidebar. The Outline pane lists the title and duration of each slide. Use the Outline pane to display information and to enable users to move to individual slides in the presentation. You can omit the Outline pane from the sidebar. At this time, it is not possible to show the slide outline in a read-only format; if the outline is showing, users will be able to click the slides listed.
Quiz slides are not, by default, listed in the Outline pane. If you want quiz slides to appear in the Outline, open the Quiz Manager, click Edit, and select the Show questions in outline option.
If you have a Windows XP English PC and need to view double-byte unicode characters (for example, Japanese characters) in the outline pane, you should have the Arial® Unicode MS font installed on your computer.
When viewing an Adobe Presenter presentation in a Adobe Connect meeting, click the Outline pane in the sidebar on the right side.
The current slide is highlighted with a glow color. (This color can be changed in the theme.)
The entire slide title appears when the pointer is held over the title.
The duration of the slide is shown next to each slide.
You can move to any slide in the presentation by clicking the slide title in the Outline pane.
A. Selected slide currently previews B. Hover cursor over title to see the entire title
Presentations can have a Thumb pane on the sidebar. The Thumb pane shows a small picture of each slide, the slide title, and the slide duration. You can use the Thumb pane to see the contents each slide quickly and to move to a specific slide in the presentation.
If you upload your presentations directly from your computer to a Adobe Connect meeting, the Thumb pane is not displayed. Adobe recommends adding presentations to Adobe Connect meetings from the Content library.
When creating a presentation in PowerPoint, you can enter notes for individual slides. If any slide notes exist, they can be displayed in the presentation.
Using slide notes is optional.
When slide notes appear, they are located on the right side of the presentation window. You cannot change the size of the slide Notes pane.
The complete notes text is displayed. The text is unformatted and cannot be edited directly on the pane. To change the formatting of slide note text, select Adobe Presenter > Theme, and change Notes Pane Font And Size.
Users can use the Search pane (if you have included it in your theme) to find specific text in a presentation. For example, in a presentation that serves as a company human resources handbook, a user might search for the word vacation to find text about vacation leave policies.
You can include a Quiz pane in your published presentation. If you designed your presentation so all four panes appear and the Quiz pane is enabled, then the Quiz pane replaces the Outline pane in the sidebar when a user is within a quiz boundary. If you designed your presentation with a different arrangement of panes, the Quiz pane appears without replacing any pane in the sidebar when a user is within a quiz boundary. (For more information, see Quiz boundaries.)
When an Adobe Presenter presentation is open in a Adobe Connect meeting, view the Quiz pane in the sidebar on the right side (the presentation must be within a quiz boundary for a Quiz pane to appear). For graded questions, questions answered correctly are marked with a and those answered incorrectly are shown with a . If graded question has correct/incorrect feedback messages disabled, is displayed once the question has been attempted. Survey questions display once the question has been attempted.
You can control the presentation appearance and playback by using the toolbar located at the bottom of the presentation. (You may need to click the Sync button to see the presentation toolbar.)
A. Play B. Back C. Forward D. Position marker in slide progress bar E. Current slide time F. Total slide time G. Audio volume H. Attachments I. Show/Hide sidebar
When viewing an Adobe Presenter presentation in a Adobe Connect meeting, click any of the following buttons and features on the toolbar.
Slide progress bar
Shows and controls the playback location within the current slide. The position marker moves as the slide plays. You can drag the marker arrow forward or back in the current slide to change your location within the slide playback. You can also click a specific location on the progress bar to move the slide marker position and slide playback to that position. (If you added a video file, such as a sidebar video file of a person speaking, the slide progress bar also controls the video.)
Current slide number
Shows the number of the currently displayed slide and the total number of slides (for example, Slide 2 out of 10).
Shows the status of the current slide, such as Playing, Stopped, No Audio, or Presentation Complete.
Shows the current slide time and the total slide time as the slide plays (for example, 00.02/00.05).
Displays a small window showing any attachments (for example, documents, spreadsheets, images, URL addresses, and so on) that have been added.
Show/Hide sidebar and toolbar
Shows or hides the sidebar and toolbar.
note: The behavior of the Forward button, Back button, and slide outline can be affected by settings in the Quiz Manager. For example, if a learner must pass a quiz before continuing, clicking the Forward button or a slide in the outline that is beyond the quiz slide will have no effect unless the learner has passed the quiz. Also, navigation buttons are disabled for locked slides until the slide has been viewed completely at least one time. (For more information, see Change slide properties
The default viewing mode. It includes the presentation toolbar at the bottom of the browser window and the presentation sidebar. (You may need to click the Sync button to see the presentation toolbar.)
An optional viewing mode in which the presentation toolbar is removed and the size of the presentation slides increases to fill your browser window.
You can navigate between slides during playback by using the search pane, the presentation toolbar, or the presentation Outline or Thumb pane. (You may need to click the Sync button to see the presentation toolbar.)
The Outline pane and Thumb pane are optional. Set panes for presentations using the Theme Editor in Adobe Presenter.
You can turn the presentation audio on and off or control the volume by using the audio button on the presentation toolbar. (You may need to click the Sync button to see the presentation toolbar.) Examples of presentation audio that the audio button can control include audio imported into a slide and audio in an embedded SWF file (for example, sidebar video).
Not all slides or presentations contain audio.
If a slide does not have any audio, the text No audio appears as the slide status on the slide progress bar. The slide still has an audio length and appears for that period of time before the next slide appears. This time is set by the presentation speaker.
You can use Adobe Presenter presentations within Adobe Connect Training courses. This enables you to quickly create e‑learning courses for formal assessments, compliance training, or information sharing. The new curriculum feature allows you to make your presentations part of a learning path. Quiz and survey results are tracked on a user‑by‑user and question-by-question basis. The results data can be viewed in Adobe Connect Training reports.
Adobe Connect Events is an application that provides tools to manage the full cycle of an event, from registration and qualification of users, to post-event follow‑up. The Adobe Connect Event dashboard and reports include user demographic information, registration, and tracking at the individual user level. Adobe Connect generates exportable files in CSV format for import into customer relationship management systems and other systems.
If you want to use an existing Adobe Presenter presentation as an event, it is important to rename the presentation and republish the presentation to a different location and different folder in the Adobe Connect Content library. This ensures that reporting information for the event does not include reporting information from prior events.
Android based tablets are supported only in Presenter 9 and above.
When publishing output to be used in tablets using Presenter Mobile, make sure your output is either SWF only or Both. Only HTML5 output does not work on Presenter Mobile Application.
You can now make Adobe Presenter presentations available for your users on tablets (iPads* and Android based tablets) through the Presenter Mobile application. You can host the presentations or courses on a web server, LMS, or upload them to an Adobe Connect server, and then distribute the URLs to your users.
* Subject to Apple's current requirements and approval.
Only PPTX files are supported by the Presenter Mobile application.
Users can download the Presenter Mobile application from Apple iStore or Android Play store and access the presentations or courses in one of the following ways:
Type the URL in the application interface, if the presentation or course is hosted on a web server
Click the Adobe Connect URL to automatically open the presentation in the Presenter Mobile application
Launch the course from an LMS. The course is automatically opened in the Presenter Mobile application. The user scores are reported back to the LMS just like any course on desktop.
After the presentation is open, users can 'pinch' the screen to view the TOC. Users can tap the screen to view the following:
Links to attachments. When users click an attachment such as a document or a spreadsheet, the web browser appears and prompts the users to download the document. Links that are used as attachments are directly opened in the web browser.
Information about the presenter of the presentation.
Playbar that can be used for navigation or to stop/start/pause the presentation.
Playbar is not displayed on the question slides.
The following features are not supported on Adobe Presenter Mobile for Presenter 9 and above:
- Audio and video inserted using Microsoft PowerPoint options.
- Question types ShortAnswer, Likert, Sequence, and Drag-Drop.
- Sum Total LMS (Adobe Connect and SCORM Cloud (AICC) are supported)
For more information about the Adobe Presenter Mobile application, see Using Adobe Presenter Mobile for iPad.
For a list of known issues and limitations with the Presenter Mobile application for Presenter 10, click here.