If you have Microsoft® Word® installed on the same computer as Adobe Captivate, you can publish Adobe Captivate projects in Microsoft Word. Your output can be published in various formats: handout, lesson, step-by-step, and storyboard.

Publish projects as handouts

You can publish Adobe Captivate projects as handouts in Microsoft Word format. An Adobe Captivate project is published into a Word document showing all the slides as they would appear with the options you choose.

  1. Open an Adobe Captivate project.

  2. Select File > Print.

    A Print dialog appears. 

    Select File > Print to print to Microsoft Word
    Select File > Print to print to Microsoft Word

  3. In Project Title, enter the desired name without the filename extension (.doc).

  4. In Folder, enter the full path for the folder in which to save the file or click Browse to locate the folder.

  5. Select an Export range. The export range is made up of the slides that you want to export to Word. You can select all slides, the current slide, a selection, or a range of slides.

  6. In Type, select Handouts.

  7. Select from the following Handout Layout options:

    Use tables in the output

    Specify the number of slides printed on each page.

    Slides per page

    Specify the number of slides printed on each page of the Word document. A small thumbnail image to the right shows a preview of the page layout selected.

    Caption Text

    Print the text of captions underneath the slides on which they appear.

    Add blank line for notes

    Print blank lines with each slide of your project in the Word document. The lines appear under the slide if you select Use Tables in the output. If you deselect that option, the blank lines appear to the right of the slide.

    Slide notes

    Include slide notes in your Word document. (Users who view your project don’t see these notes.)

    Include hidden slides

    Include slides marked as hidden. (Hidden slides do not appear when the project is viewed.)

    Include mouse path

    Include mouse paths that appear on slides.

    Include objects and questions

    Include captions, images, click boxes, highlight boxes, and other objects on slides.

    Include question pool slides

    Includes question slides from the question pool.

  8. When you finish, click Publish.

    Microsoft Word opens with the new project document. Modify the file as desired and save it.

    Note:

    The DOC file is created using a Microsoft Word template named AdobeCaptivate.dot. This template contains a header with the date and a footer with page numbers. If you want to change or remove the information in the header or footer, you can edit the DOT file by opening it in Word. When you install Adobe Captivate, the AdobeCaptivate.dot template is automatically placed in the program folder: \\Program Files\Adobe\Adobe Captivate 8\Gallery\PrintOutput (on Windows) or /Applications/Adobe Captivate 8/Gallery/PrintOutput (on Mac OS).

Publish projects as lessons

You can publish Adobe Captivate projects as lessons in Microsoft Word format. An Adobe Captivate project is published in a Word document as a lesson, complete with your questions and an answer key.

  1. In an open project, Select File > Print.

    A Print dialog appears.

  2. In Project Title, enter the desired name without the filename extension (.doc).

  3. In Folder, enter the full path for the folder in which to save the file or click Browse to locate the folder.

  4. Select an export range. The export range is made up of the slides that you want to export to Word. You can select all slides, only the current slide, only the current selection, or a range of slides.

  5. In Type, select Lesson.

  6. Select from the following Template options:

    Header text

    Enter text that you want to appear in the header of the project.

    Footer text

    Enter text that you want to appear in the footer of the project.

    Include hidden slides

    Select this option if you want hidden slides to appear in the published project.

    Include quiz question slides

    Select this option if you want to include quiz question slides in the published project.

    Include question pool slides

    Select this option if you want the published project to include question slides from the question pool.

  7. When you finish, click Publish.

    Microsoft Word opens with the new project document. Modify the file as desired and save it.

    Note:

    The Lesson, Storyboard, and Step By Step templates are stored in the Gallery (C:\Program Files\Adobe\Adobe Captivate 8\Gallery\PrintOutPut (on Windows) or /Applications/Adobe Captivate 8/Gallery/PrintOutput (on Mac OS)). When Adobe Captivate is first launched, these templates are copied to the user profile (for example, C:\Documents and Settings\<User>\My Documents\My Adobe Captivate Projects\Templates\PrintOutput).

Publish projects as step-by-step guides

You can publish Adobe Captivate projects as a step-by-step guide in Microsoft Word format. An Adobe Captivate project is published in a Word document that lists a summary of the steps taken in the project. For example, if the project teaches a user how to navigate to a website, the step-by-step guide lists the steps taken to get there. The step-by-step guide does not include images of the project slides, but does include images of objects (buttons, links, and so on).

  1. Open an Adobe Captivate project.

  2. Select File > Print.

    A Print dialog appears.

  3. In Project Title, enter the desired name without the filename extension (.doc).

  4. In Folder, enter the full path for the folder in which to save the file or click Browse to locate the folder.

  5. Select an export range. The export range is made up of the slides that you want to export to Word. You can select all slides, only the current slide, only the current selection, or a range of slides.

  6. In Type, select Step By Step.

  7. Select from the following Template options:

    Header text

    Enter text that you want to appear in the header of the project.

    Footer text

    Enter text that you want to appear in the footer of the project.

    Include hidden slides

    Select this option if you want hidden slides to appear in the published project.

  8. When you finish, click Publish.

    Microsoft Word opens with the new project document. Modify the file as desired and save it.

    Note:

    The Lesson, Storyboard, and Step By Step templates are stored in the Gallery (C:\Program Files\Adobe\Adobe Captivate 8\Gallery\PrintOutPut on Windows or /Applications/Adobe Captivate 8/Gallery/PrintOutput on Mac OS). When Adobe Captivate is first launched, these templates are copied to the user profile (for example, C:\Documents and Settings\<User>\My Documents\My Adobe Captivate Projects\Templates\PrintOutput).

Publish projects as storyboards

You can publish Adobe Captivate projects as storyboards in Microsoft Word format. The project is published as a Word document that includes a summary of project properties and a detailed view of each slide. Project properties include the number of slides used, score setting details, length of the slides, and so on. The detailed view of each slide has a summary of slide properties.

If the project has a quiz and you choose Storyboard output, the answers are shown next to the question. There is no answer key.

  1. Open an Adobe Captivate project.

  2. Select File > Print.

    A Print dialog appears.

  3. In Project Title, enter the desired name without the filename extension (.doc).

  4. In Folder, enter the full path for the folder in which to save the file or click Browse to locate the folder.

  5. Select an export range. The export range is made up of the slides that you want to export to Word. You can select all slides, only the current slide, only the current selection, or a range of slides.

  6. In Type, select Storyboard.

  7. Select from the following Template options:

    Header text

    Enter text that you want to appear in the header of the project.

    Footer text

    Enter text that you want to appear in the footer of the project.

    Include hidden slides

    Select this option if you want the published project to include hidden slides.

    Include quiz question slides

    Select this option if you want the published project to include quiz question slides.

    Include question pool slides

    Select this option if you want the project to include question slides from the question pool.

  8. When you are done, click Publish.

    Microsoft Word opens with the new project document. Modify the file as desired and save it.

    Note:

    The Lesson, Storyboard, and Step By Step templates are stored in the Gallery (C:\Program Files\Adobe\Adobe Captivate 8\Gallery\PrintOutPut on Windows or /Applications/Adobe Captivate 8/Gallery/PrintOutput on Mac OS). When Adobe Captivate is first launched, these templates are copied to the user profile (for example, C:\Documents and Settings\<User>\My Documents\My Adobe Captivate Projects\Templates\PrintOutput).

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