Import, export, and delete content

Export project content to XML

An Adobe Captivate project file can have the following types of content:

Static content

Examples include images (bitmaps, buttons, backgrounds), audio, FLV files, and videos (SWF files). To customize static content for different languages, create new files with translated content.

Dynamic content or localizable content

Examples include text captions, button text, and slide notes, which can be localized in different languages.

When you export the dynamic content of an Adobe Captivate project to an XML file, you can edit and translate content in the objects using the XML file. You can edit and translate many objects, including project properties, the Menu Manager slides and slide information, and so on. You can export audio items only for closed captions.

After exporting project content to XML, you can import it into any other Adobe Captivate project.

  1. Open an Adobe Captivate project and save it with a new filename for a new language.

  2. Select File > Export > To XML.

  3. In the Save As dialog box, enter a filename for the new XML file.

  4. Make a note of the default directory where you save the file. You can navigate to a different location if desired.

  5. Click Save.

    Relevant objects in the project are converted into XML format. A dialog box appears, confirming that the XML export was successful. Choose whether you want to view the XML file. If you click Yes, the XML file opens in your default XML viewer.

  6. Open the XML file, and translate all terms specified in the <source> </source> tags inside the <trans-unit> </trans-unit> tags.

    For RTF data (such as text captions), the actual translatable text is present within <g> </g> tags. To change the text to a different language, change the font-family field in css-style attribute, and add the corresponding character set.

Instead of exporting a project to XML, you can publish the project you want to edit and localize. You can then send the content in the XML format to an e-mail address. The XML file is sent as an attachment to the e-mail address. You can also compress the XML file and send it by e-mail.

Ensure that the Adobe Captivate project file is edited before exporting the XML file.


The Info, Blabber, and Skin tool tips are not exported to XML because such information is stored in Flash Authoring Files. After localization, separately create Info, Playbars, and Skin tool tips for the relevant localized version of the Adobe Captivate project.

Import project content to XML


After translating the content of the XML file to the required language, import the updated XML file into Adobe Captivate. The project content then appears in the required localized language.

If you want to rerecord the project, ensure that you do so before importing the XML file.

  1. In an open project, select File > Import > From XML.

  2. In the Open box, enter the filename of the XML file or navigate to the XML file.

  3. Click Open.

    The XML content is imported into the Adobe Captivate project. A dialog box appears, confirming that the XML import was successful.

  4. Click OK.


    If the XML file was sent to you by e-mail, open the e-mail message and save the XML file in the required directory. Translate its contents to the required language.

Import and export project preferences

You can export preferences set in one Adobe Captivate project and import them into other Adobe Captivate projects. Preferences are exported as an XML file with a .cpr extension. When this file is imported into another Adobe Captivate project, the preferences defined in the file are set.


All preferences in your current project are modified according to those set in the preferences file.

Export project preferences

  1. Select File > Export > Preferences.

  2. In the File Name field, type a name for the CPR file.

  3. Click Save.

Import project preferences

  1. Select File > Import > Preferences.

  2. Select the CPR file that contains the preferences you want to import.

  3. Click Open.

Delete projects or templates

You can delete Adobe Captivate projects (CPTX files) or templates (CPTL) at any time. When you create Adobe Captivate projects and templates, they are saved, by default, to the following locations:

  • Projects are saved in \My Documents\My Adobe Captivate Projects. If you are using Windows® Vista®, the path is \Users\<Current User>\Documents\My Adobe Captivate Projects.

  • Templates are saved in \My Documents\My Adobe Captivate Projects\Templates. If you are using Windows Vista, the path is \Users\<Current User>\Documents\My Adobe Captivate Projects\Templates.

To delete projects or templates, perform the following steps.

  1. Open Windows Explorer.

  2. Navigate to the location of the Adobe Captivate project or template (see the default locations listed previously).

  3. Right-click (Windows) or Control-click (Mac OS) the project or template and select Delete.

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