Collaboration FAQ

Send Link is used to share an individual asset, folders, mobile creations, libraries, or library elements with others. Collaborations are used to share an entire folder of assets or library to be available to your designated collaborators.

When you send a link for an asset to others, they can perform limited actions: view a shared asset, and optionally download it or add comments to it. With collaborations, your collaborators can do everything that can be done with a shared asset. They can also make changes to assets within a collaboration. Collaborators can rename, move, add, and delete assets in a collaboration, among other tasks.

Log in to your Creative Cloud account and navigate to the folder or library on which you want to collaborate. Select the menu on the lower-right corner first and then select Collaborate.

Enter the email address of the person you want to include in the collaboration and click the Invite button. To invite multiple collaborators, enter a list of email addresses separated by a comma or semicolon. Add more collaborators, and/or click the close button (X) to exit the dialog.

To add more collaborators, follow the steps suggested above. To remove collaborators, in the Collaborators dialog, click the X next to a collaborator’s name.

When you add new collaborators, they receive an invitation to access the shared asset. (Some sharing workflows require a collaborator to explicitly accept the invitation before they can collaborate.) Once removed from a shared asset, former collaborators no longer have access to it.

When you add assets to a collaboration, all designated collaborators have access to all assets in the collaboration.

Once removed from a collaboration, assets are moved to your Deleted folder and no longer be available to any collaborators.

When you add assets to a collaboration, all designated collaborators have access to all assets in the collaboration.

Once removed from a collaboration, assets are moved to the owner's Deleted folder, and are no longer available to any collaborators. Only owners can restore such assets. 

Locally, assets are deleted and moved to the Deleted folder.

A shared asset consumes space from the storage quota of the asset owner. Shared assets are not counted against the storage quota of collaborators.

If a collaborator renames the collaboration’s top-level folder, it only changes locally and doesn’t affect the name of the folder for other collaborators. However, if a subfolder within a collaboration is renamed, the change is reflected for all collaborators. 

If the owner renames the collaboration’s top-level folder, it does not affect the name of the folder for any of the existing collaborators. But, if any new collaborators are added after this point, they will see the folder with the new name.

Yes. There are three levels of collaboration permissions: Owner, Edit-level Collaborator, and View-level Collaborator. Only the owner can delete the collaboration folder or library. Edit-level collaborators can edit, rename, move, and delete contents of the folder or library. View-level collaborators can view and use the contents of the folder/library, and comment on them.

Collaborators with Edit-level permissions can extend the invitation to anyone who was not originally invited to the collaboration. Collaborators with View-level permissions cannot do so.

Only collaborators with Edit-level permissions can remove other collaborators from the collaboration (except for the Owner). Collaborators with View-level permissions cannot do so.

Practically anything. Any file that can be uploaded to your Creative Cloud account can be included in a collaboration.

Yes, all collaborators must be either free or paid Creative Cloud members.

If an invitation is sent to an email address that is already mapped to an Adobe ID, then only that Adobe ID can accept it.

However, if an invitation is sent to an email address that is not yet an Adobe ID, the account the user signs in while accepting the invitation is used instead. It can be a new account, or an existing Adobe ID.

Select the folder on Your Work containing your collaboration assets, then select the Share icon () and choose Invite To Folder. The list of collaborators displays. You can add or remove collaborators anytime.

Simply remove all collaborators and close the Collaborators dialog to end a collaboration. Only an owner can end a collaboration and retain access to the assets. Collaborators lose access to the assets when they are removed (or when they remove themselves).

While adding collaborators to a library or a folder, you can choose whether you want to give them Edit-level permissions or View-level permissions.

Collaborators with Edit-level permissions can edit, rename, move, and delete the contents of the folder or library.

Collaborators with View-level permissions can only view the contents of the library/folder and comment on them.

Yes. A Creative Cloud account/Adobe ID (a free account is OK), is required. They must sign in to their Creative Cloud account, and accept the invitation to each collaboration to which they are invited.

Yes.

No. Collaboration is an enhancement to Creative Cloud and is available to all users at no additional cost.

There is no limit on the number of assets you can share with others. An asset can have up to 1,000 collaborators. A user can have up to 100 incoming collaborations.

With a free Adobe ID, you can invite up to 15 collaborators per request, but you can only have up to 10 pending requests open at a time.