The Replace Recipient feature is designed to help senders redirect an agreement when the current recipient either is unavailable or when the wrong email value was used.

How to replace the current recipient

Replacing the current recipient starts on the Manage page, and can only be done by the original sender of the agreement.

  1. From the Manage tab, single click the agreement you want to edit

    • The agreement record highlights blue when selected
  2. Mouse over the current recipient (in the right rail)

    • An information bubble pops out to the left
  3. Depending on the enabled settings, one or more settings are exposed in the bubble:

    • Replace recipient - Thios option replaces the current recipient, denying them further access to the agreement
    • Add Alternate Recipient - Adding an alternate recipient includes the new recipient, leaving the original recipient  in place and capable of completing the agreement
    Replace recipient UI
  4. The info bubble changes and asks for the email address of the new recipient.

    • Enter the new email address and click Replace
    new email

    You are returned to the Home page and a success banner displays at the top of the page

  5. success_banner


Activity list and audit report

 

The Activity list shows the delegation from one recipient to the other.

Activity list

 

 

The Audit Report also properly reflects the replacement of the recipient

replace_recipientauditreport

How to configure the setting

The default settings for the Replace Recipient feature is to fully replace the current recipient with the new recipient.

Users with an individual service plan may not change this default setting.

For multi-licensed accounts, there is an option to change the default behavior at the account or group level, and optionally grant the sender of an agreement the ability to choose which option best suits their current situation.

Navigate to Account > Account Settings > Global Settings > Replace Recipient

6_nav_to_setting

Administrators have two questions to answer:

What should the account/group default behavior be?

  • Only the new recipient will be able to participate – This is the original default action
    • This option inserts the Replace Recipient option into the users Manage page options
    • If the primary concern is that the wrong recipient was sent the agreement, this is the better option.
  • The original recipient and the new recipient will both be able to participate – This is the Include action
    • This option inserts the Add Alternate Recipient option into the users Manage page options
    • If the primary concern is that the signature process is being held up by recipients that are out of office, or difficult to contact, this is the better option.

Should the agreement sender be allowed to change the default setting?

  • By checking the Users in my account can select whether the original recipient can or cannot participate after being replaced checkbox, you include both the Replace Recipient and Add Alternate Recipient options to the user Manage page options

Things to keep in mind

You can only replace the current recipient.

Agreements sent via Mega Sign cannot use the Replace Recipient feature.

You can replace the same recipient index multiple times

  • When using the include option, you grow the number of potential recipients
  • If at any time you use the replace action, the whole list of current recipients is replaced by the one newly nominated address

Recipients in a Recipient Group can be replaced individually, and new recipients can be added

  • There is no option to simply remove one recipient without replacing them

Recipients in a parallel participation order can be replaced individually.

Recipients defined within a Hybrid routing order can be replaced individually.

 

This work is licensed under a Creative Commons Attribution-Noncommercial-Share Alike 3.0 Unported License  Twitter™ and Facebook posts are not covered under the terms of Creative Commons.

Legal Notices   |   Online Privacy Policy