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Last updated on
Feb 12, 2026
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Learn how to invite co-hosts and presenters to an Adobe Connect event and assign the appropriate roles for effective event management.
When organizing an Adobe Connect event, you may want to invite co-hosts and presenters to help manage the event and deliver content. This guide will help you understand how to invite co-hosts and presenters to your Adobe Connect event. Whether you're hosting a webinar, training session, or virtual meeting, having the right people in the right roles can make your event run smoothly.
Key benefits
Inviting co-hosts and presenters to your Adobe Connect event helps you manage sessions more effectively and deliver a smooth participant experience. Key benefits include:
- Clear role-based control by assigning the right permissions to hosts, presenters, and participants.
- Improved session management by sharing responsibilities such as moderating chat, managing Q&A, or advancing content.
- Reduced presenter workload by distributing tasks across multiple co-hosts.
- Seamless content delivery through controlled access to sharing and presentation tools.
- Better event coordination with designated roles for moderation and facilitation.
The following topics are covered in this article:
Understanding roles in an event
Before inviting co-hosts and presenters, it's important to understand the different roles available in Adobe Connect events:
- Host: The person who has full control of the event, including managing participants and assigning roles.
- Presenter: A person who can share content with attendees but has fewer permissions than a host.
- Participant: A person who can attend the event with limited permissions.
View Roles in Adobe Connect for more information.
How to invite co-hosts and presenters
Once you've set up your Adobe Connect event and understand the roles, you're ready to start assigning co-hosts and presenters. Follow this step-by-step workflow to ensure everything is set up properly.
Select the event
Before you can invite or assign roles, you need to access the specific event from your Adobe Connect Central dashboard.
To select an event:
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Select Events.
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Select the event you want to manage.
Add hosts and presenters to the event
Once you've selected the event you want to manage, the next step is to add co-hosts and presenters who will help you run the session. These individuals can manage the room, share content, or lead discussions during the event.
Follow these steps to add hosts and presenters:
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Select Participant Management on the Event Information page.
Event information page showing the option for Participant Management Event information page showing the option for Participant Management -
Select Add User/Group in the Participant Management section.
Participant Management page showing the option to Add User/Group Participant Management page showing the option to Add User/Group -
In the Available Users and Groups list, select a user or group and click Add. You can also click Search to find a user or group that is not listed.
List of available users and groups List of available users and groups -
Select the hosts and then select Add. The hosts are added to the event
List showing the current participants added in the event List showing the current participants added in the event -
Select OK.
Set permissions of event participants
After adding users to your event, Adobe Connect allows you to assign the right roles to each participant. Review the list of co-hosts and presenters, and make sure they have the appropriate permissions.
Ensure that co-hosts are granted full Host permissions so they can manage the event effectively during the live session.
To assign permissions:
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Select the user or group whose permission you want to change.
Assign permissions to user or groups Assign permissions to user or groups -
Select Set User Role.
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From the pop‑up menu, select the new permission type to assign. The permission types are: Denied, Invited, Pending Approval, Participant, Presenter, and Host.
A pop-up window showing the types of permissions A pop-up window showing the types of permissions Note- Presenter and Host are available only if the event is a meeting or seminar.
- If you are the administrator, you can provide special access to specific users or groups to perform detailed event-related configuration tasks. These tasks include editing group membership, configuring event analytics, creating campaign IDs, and managing event tags and email aliases.
Send invitations
After adding co-hosts and presenters, send invitations to the hosts or presenters.
To send an invitation:
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Select Edit/Send Invitations.
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Add the invitation details to the form. View Set up emails for the event for more information.
Best practices of inviting hosts or presenters to an event
- Invite co-hosts and presenters well in advance of the event date.
- Conduct a pre-event briefing with all hosts and presenters to clarify roles and responsibilities.
- Ensure all co-hosts and presenters have the necessary Adobe Connect permissions and are familiar with the platform.
