Sharing basics

The Share Pod in Adobe Connect is a versatile tool for collaboration and meeting engagement. It allows hosts and presenters to share screens, windows, whiteboards, and various file types, ensuring all activities are visible to attendees. The pod includes annotation tools that allow presenters to highlight key points and draw on shared content, enhancing participant interaction. Additionally, meeting participants can upload files directly from the Content Library without re-uploading them, streamlining the sharing process.

The following topics are covered in this article:

Share your screen

As a host or presenter in a session, you can share specific browser tabs, applications, or the entire screen. Users with a dual monitor setup can select Share My Screen to share a specific monitor and can share only one screen at a time. When you share the browser tab, application, or the entire screen, everything you do in the shared area is visible to all participants. 

Hosts and presenters can share their screens using both a desktop app and a browser. Presenters should prepare their browsers to ensure smooth screen sharing, closing extra tabs, and hiding sensitive info.

When sharing your screen, you can share system audio using a browser (Chrome or Edge on Windows, Chrome on macOS) or the desktop app. Windows users can share all system audio or just from a browser tab. macOS users can only share audio from a browser tab. macOS desktop app users need macOS 13.0 or later to share system audio.

View Screen sharing in sessions for more information.

Share presentations, documents, and videos

The share document feature of the share pod allows hosts and presenters to upload and share files directly with participants during a session. Supported formats include PowerPoint presentations, PDFs, images, videos, music, and custom pods. This feature ensures that everyone can view the content, making it perfect for presenting slides, reviewing documents, or sharing visual materials in real-time. Presenters can navigate through the document while controlling what participants can view, ensuring a smooth and professional experience for all attendees. Documents uploaded in the Content Library can also be shared using the share document option. The files uploaded are saved as part of the room's content and can be accessed again without needing to be re-uploaded.

Sharing documents during a session has the following advantages over sharing your screen:

• Better and higher fidelity viewing experience for participants.
• Lower bandwidth requirement for presenters and participants.
• Pre-loading and organizing documents in the meeting room.
• Easier presentation when multiple presenters are involved.

View Share a document for more information.

Share a whiteboard

The whiteboard is a collaborative tool that allows participants to write, draw, and interact with content in real-time during meetings or virtual classrooms. It functions like a physical whiteboard, enabling users to illustrate ideas, solve problems, or annotate presentations directly on the screen. A host or presenter (or a participant with the necessary rights) can use a whiteboard to create collaborative text, drawings, and annotations in a meeting.

• Drawing and writing tools: Users can draw shapes, write text, and highlight areas using pens, highlighters, and arrows.
• Collaboration: The whiteboard can be used by multiple participants simultaneously, making it ideal for brainstorming sessions, discussions, or group activities.
• Annotations on shared content: The whiteboard can be used over shared presentations, documents, or images, allowing participants to annotate directly on these files for enhanced interaction.
• Save and export: Whiteboard content can be saved or exported for future reference, ensuring important ideas or notes are preserved after the session ends.

View Share a whiteboard for more information.

Manage share pod

You can perform the following actions to manage the activities in the share pod.

• To display the share pod at full screen size, select Go full screen  in the upper-right corner of the pod. Select the icon again or the Esc key to return to the normal display size.

• Select Share pod options   and select Force presenter view to ensure that participants view content exactly as the presenter intends, such as a specific layout, slide, or shared content.
  
• From the Share pod options  , select Maximize for all to maximize the screen for all the attendees.
• Select Stop sharing in the Share pod to switch off screen, document, or whiteboard sharing.

• To share recently shared content, select share pod options   from the upper-right corner of the Share pod. Then, select Share > Recently shared and select the shared document or whiteboard from the dropdown menu. The dropdown menu lists the five most recent documents. To view previously shared documents, select Share > Document.
  

• When content is displayed in Share pod, you can use a pointer to invite users to focus on different areas. In the upper-right corner of the Share pod, select the Pointer .
  
• To edit a shared document, edit the source document and re-upload it into the session.
  

Frequently asked questions