Manage attendees, their activities, and their permissions in an Adobe Connect meeting. Adjust permissions for status sharing and attendee role.

In the Attendees pod, everyone can quickly see who is logged in to a meeting. Hosts and presenters can monitor attendee names, roles, and statuses (such as Raised Hand or Agree). If configured, the active speakers are also displayed in real time, in a dedicated area in the Attendees pod.

Use the Attendee Pod to monitor names, roles, and discussion status.
Use the Attendee (A) and Attendee Status (B) views to monitor names, roles, and discussion status.

Note:

Adobe Connect administrators can change pod, sharing, and other settings to adhere to standards for governance. These settings affect the layout of meeting rooms and what you can do in meeting rooms. For more information, see Working with compliance and control settings.

View or change an attendee’s role

A host can change the role of any attendee in the Attendees pod, promoting, and demoting attendees as necessary.

About attendee names

Adobe Connect users who logged in with a password appear with their full name in the Attendees pod, as it is registered in Adobe Connect Central. If an attendee logs in to a meeting as a guest, the name in the Attendees pod is the name the attendee entered at login. Within a role group (hosts, presenters, and participants), attendee names are organized alphabetically.

Attendees pod displays the telephone number of the participants who dial in or dial out using a telephone. Meeting Hosts can mask the phone numbers of the participants to respect the privacy of the participants. The option is available in the in-meeting preferences dialog, in the Attendee Pod section. The option is persistent for a meeting room.

Note:

The option for Hosts to mask the phone numbers is enabled only if masking is not enabled cluster-wide from telephony capabilities on a cluster.

Customize attendee names

As a meeting host, you can customize the display name of attendees in the Attendees pod. You can include custom information in display names, and sort attendees based on the customized display names.

  1. In the upper-right corner of the pod, click the menu icon.

  2. From the pop-up menu, select Preferences.

  3. In the dialog box, select Display Name on the left pane and then select Customize format.

  4. From the Available fields list, select predefined custom fields for the display name, and include them in the Displayed fields list. The custom fields hold custom information for the attendees. You can sort attendees based on the information in these fields. To include more custom fields, see Add custom fields.

  5. Select a custom field in the Available fields list, and then select a delimiter from the corresponding list at the bottom.

    Note:

    The custom changes to the display name attendees reflect immediately at all places on the Adobe Connect interface, including Chat pods and polls.

To sort attendees based on their customized display names:

  1. In the Attendees pod, click the menu icon in the upper-right corner.

  2. From the pop-up menu, select Preferences.

  3. In the dialog box, select Attendees Pod on the left pane.

  4. From the Available fields list, select custom fields to sort attendees, and include them in the Sort by list.

  5. Click Done to sort attendees based on the custom fields in the order they appear in the Sort by list.

To add custom fields:

Note:

You need administrator rights to modify custom fields. Modifying custom fields impacts the entire account.

  1. From the Adobe Connect main menu, click Administration.

  2. From the second-level menu, click Users and Groups.

  3. From the next-level menu, click Customize User Profile.

  4. Click Add Predefined Field to add a custom field in Adobe Connect.

Change an attendee’s role

Note:

As a host, you can demote yourself to a presenter or participant, revealing how attendees with other roles see the meeting room.

  1. In the Attendees pod, select one or more attendees. (Shift-click to select multiple.)
  2. Do either of the following:

    • Drag the attendees to different roles.

    • From the pop-up menu, select Make Host, Presenter, or Participant.

Drag an attendee's entry in the pod to change role.
Dragging attendees to different roles

Automatically promote participants to presenters

If all participants in a meeting are presenters, do the following:

  • Choose Meeting > Manage Access & Entry > Auto-Promote Participants to Presenters.

Assign enhanced participant rights

Hosts can change the rights of a participant to give them control over selected pods. This arrangement enhances a participant’s rights without promoting the participant to the presenter or host role.

  1. In the Attendees pod, select the name of one or more participants.
  2. In the upper-right corner of the pod, click the menu icon .
  3. Select Attendee Options > Enhanced Participant Rights.
    Provide Enhanced Participant Rights from Attendee Options in Attendee Pod
    Provide Enhanced Participant Rights from Attendee Options in Attendee Pod

  4. In the dialog box, select the pods that you want the participant to control. You can give enhanced rights to Share Pod, File Share Pod, Notes Pod, Web Link Pod, Poll Pod, Q & A Pod, and Whiteboard.

Remove an attendee from a meeting

  1. In the Attendees pod, select the attendees you want to remove.
  2. In the upper-right corner of the pod, click the menu icon , and choose Remove Selected User.

View and change attendee status

By default, participant status is blank in the Attendees pod. However, participants can change their own status. When a participant selects a status, an icon appears to the right of the participant’s name. Participants can clear their status at any time during a meeting.

View attendee status

  • In the Attendees pod, do either of the following:
    • To view statuses grouped by hosts, presenters, and participants, click the Attendee View button .

    • To view groups of attendees who share a status (such as Disagree), click the Attendee Status View button .

Attendee status

Icon

Duration

Raise Hand

Remains displayed until attendee or host clears

Agree

Remains displayed until attendee or host clears

Disagree

Remains displayed until attendee or host clears

Step Away

Remains displayed until attendee clears

Speak Louder

10 seconds

Speak Softer

10 seconds

Speed Up

10 seconds

Slow Down

10 seconds

Laughter

10 seconds

Applause

10 seconds

Change your status (participant)

When you select one of these statuses, the status icon is displayed in the Attendees pod for 10 seconds:

  • Speak Louder

  • Speak Softer

  • Speed Up

  • Slow Down

  • Laughter

  • Applause

The Raise Hand, Agree, and Disagree status icons remain visible until you or the host remove them manually. Attendees can remove the Stepped Away status icon themselves.

In a meeting, on the application bar, open popup menu of the statuses to access other statuses.
In a meeting, on the application bar, open popup menu of the statuses to access other statuses.

  1. In the application bar, click the triangle to the right of the status button.
  2. Select the status you want to show to all attendees.

Note:

To quickly toggle the Raised Hand status, simply click the button to the left of the menu. (If you select the Raise Hand status and then select another status, the second status icon is displayed, but the Raised Hand remains in effect.)

Clear a participant’s status (host)

  1. In the Attendees pod, select one or more participant names.
  2. In the main menu, click the triangle to the right of the status button, and choose Clear Status.

Clear everyone’s status (host)

  • From the Attendees pod menu , choose Clear Everyone’s Status.

Disable hand raising or change notification duration

  1. Choose Meeting > Preferences.
  2. In the list on the left, click Attendees Pod. Then do either of the following:
    • Select Disable Raise Hand.

    • Choose a notification duration from the pop-up menu. Select Persist In Screen Share if you want notifications to remain visible during screen sharing until a host closes them.

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