Share files using Adobe SendNow

You can upload and share many file types to Acrobat.com, not just PDF files.

  1. To open the Share task pane, do one of the following:
    • Choose File > Send File.

    • Click the Email button on the toolbar.

  2. In the Send Email dialog box, click Use Adobe SendNow. Adobe SendNow opens in your default browser.

For more information, see Using Adobe SendNow.

Acrobat uploads the files to Adobe online services and sends emails to the recipients, with a link to the shared file. A similar link appears in the confirmation email message that you receive.

Share files by email

You can share many file types, not just PDF files.

  1. To email a file, do one of the following:
    • Choose File > Send File.

    • Click the Email icon in the toolbar.

  2. In the Send Email dialog box, choose an option and then click Continue.
    • Select Use Default email application to use your email software

    • Select Use Webmail to use email webmail systems such as Gmail or Yahoo

    Check Remember my choice to bypass this dialog box in the future.

  3. Click Continue, and follow the on-screen instructions.

To add or edit email accounts, see Email account preferences.

  1. Choose Comment > Review > Collaborate Live.
  2. If prompted, select or browse to the PDF, and click Next.
  3. If prompted, enter your Adobe ID and password, or create an ID if you don’t have one.
  4. On the email screen, do the following, and then click Send:
    • Enter email addresses of your invitees. Insert a semicolon or a return after each address. Click the To or Cc buttons to select email addresses from your email application address book.

    • Preview and edit the email subject and message as needed. To use the default message, click Reset Default Message.

    • To conduct the collaboration session on Acrobat.com, select Store File On Acrobat.com And Send A Link To Recipients. To send the file as an attachment to the recipients, leave this option deselected.

    • If you are conducting the collaboration session on Acrobat.com, choose an option from the Access Level menu to specify who can download the file.

  1. In the Collaborate Live email invitation, do one of the following:
    • If the email contains a PDF attachment, double-click the attachment.

    • If the email contains a URL, click the URL or type the URL in the address box of a browser. If prompted, log in with your Adobe ID and password.

  2. If prompted, sign in as a guest or with your Adobe ID and password.
  3. While in a Collaborate Live session, do any of the following as needed:
    • Type chat messages in the box at the bottom of the pane. Click the color box to choose a different color for your chat text.

    • To share your pages so that the same page view appears for all participants, click the Start Page Sharing button. During page sharing, the button changes to Stop Page Sharing, and you can stop sharing at any time.

    • To share your screen in an Adobe ConnectNow meeting, from the options menu , choose Share My Screen.

    • To save the chat history, from the options menu , choose Save Chat.

    • To disable live collaboration in a document, from the options menu , choose Disable Chat & Page Sharing In My Copy, or (initiator only) Disable Chat & Page Sharing In All Copies. If you disable live collaboration in all copies, then users cannot log in to a live collaboration session with any copy of the document.

Adobe Online Services preferences

To change your Acrobat.com account settings, open the Preferences dialog box, and under Categories, select Online Services.

Email Address (Adobe ID)

Specifies your email address associated with your Adobe ID.

Sign Out

Click to sign out of your Acrobat.com account.

Manage Account

Click to view and manage your account settings.

Change Password

Click to clear your currently saved password and specify a new one.

Copy Me When I Send An Email Invitation using Adobe online services

When selected, sends you a copy of your initiating email for shared reviews, and form distributions.

Email account preferences

To change or add email accounts, open the Preferences dialog box, and under Categories, select Email Accounts. The email account is used in various worflows such as send file and review. You can use an account configured through your default email client, or use webmail accounts such as Gmail or Yahoo! Mail.

Accounts

Lists all the email accounts.

Add Account

Select an email account to add. For Gmail and Yahoo! enter your email address. For other accounts, you’ll need to enter more details such as your password, and server settings.

Edit

Edits the settings for other email accounts.

Make Default

Click to use the selected account to use as default.

Delete

Click to delete the selected account.

Create a Buzzword document

The feature to create an Adobe Buzzword document directly from Acrobat is not available in Acrobat X and later. If you have an Acrobat.com account, you can create and share Buzzword documents. For more information, see http://acrobat.com.

Collaborate in ConnectNow meetings

The feature to start a ConnectNow meeting directly from Acrobat is not available in Acrobat X and later. If you have an Acrobat.com account, you can share PDFs and your desktop, and use other collaboration features in ConnectNow meetings. For more information, see http://acrobat.com.

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