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Shared actions in Adobe Captivate projects

  1. Captivate User Guide
  2. Introduction to Captivate
    1. What's New in Adobe Captivate
    2. Adobe Captivate System Requirements
    3. Download Adobe Captivate
    4. What's New in Adobe Captivate (2019 release) Update 5
    5. What's New in Adobe Captivate (2019 release) Update 2
    6. Adobe Captivate 11.8 Release Notes
    7. Adobe Captivate Release Notes
    8. System requirements and download instructions for Adobe Captivate Draft
    9. Responsive Project Design with Adobe Captivate
  3. Create Projects
    1. Create different types of projects in Adobe Captivate
    2. Customize the size of an Adobe Captivate project
    3. Responsive Project Design with Adobe Captivate
    4. Create Virtual Reality (VR) projects
    5. Work with responsive text in Adobe Captivate
    6. Work with themes in Adobe Captivate
    7. How to apply view specific properties in responsive projects
    8. How to create backup files for Adobe Captivate projects
    9. Asset panel
    10. Create branching and forced navigation in Captivate
    11. Replace image on the stage
  4. Add and Manage Objects
    1. Work with multi-state objects in Adobe Captivate
    2. Object effects
    3. Insert web objects in Adobe Captivate projects
    4. Work with object styles in Adobe Captivate
    5. How to rotate objects in Adobe Captivate
    6. Resize and reposition objects by pixel
    7. How to manage objects with the Main Options toolbar
    8. How to merge objects in a slide
    9. How to manage objects in the library
    10. How to group objects in Adobe Captivate
    11. Edit object information using the Advanced Interaction panel
    12. How to copy, paste, and duplicate objects in Adobe Captivate
    13. Control the visibility of objects
    14. How to change the display order of objects in Adobe Captivate
    15. Apply shadows to objects
    16. How to align objects in Adobe Captivate
    17. How to add reflection to objects in Adobe Captivate
    18. Import assets into a Captivate project
  5. Slides
    1. Add slides to an Adobe Captivate project
    2. Editing slides in an Adobe Captivate project
    3. Delete Adobe Captivate project slides
    4. Change slide order in Adobe Captivate
    5. Set slide properties in Adobe Captivate
    6. Add and convert slide notes to audio files with Adobe Captivate
    7. Set up knowledge check slides in Adobe Captivate
    8. How to add slide transitions in Adobe Captivate
    9. How to work with master slides in Adobe Captivate
    10. How to lock Adobe Captivate slides
    11. How to hide or exclude slides in an Adobe Captivate project
    12. How to group and ungroup slides in Adobe Captivate
  6. Timeline and grids
    1. Use rulers and guides
    2. Work with grids in Adobe Captivate
    3. Work with the timeline
    4. Shortcut keys in Adobe Captivate
    5. Working with the filmstrip
    6. How to customize the Adobe Captivate workspace
    7. How to use the Adobe Captivate Library
    8. How to use the Branching panel in Adobe Captivate
  7. Create Quizzes
    1. Insert question slides in Adobe Captivate projects
    2. Set quiz preferences for Adobe Captivate
    3. How to enable learners to submit all quiz responses simultaneously
    4. How to set up question slides with Adobe Captivate
    5. Using random question slides in Adobe Captivate
    6. How to allow users to return to quiz
    7. Import questions from CSV format files
    8. Import questions from GIFT format files
    9. How to insert pretests in Adobe Captivate
  8. Audio
    1. How to insert audio into an Adobe Captivate project
    2. How to preview audio in Adobe Captivate
    3. How to edit audio files with Adobe Captivate
    4. View audio details in Adobe Captivate
    5. Set audio recording preferences and recording audio
    6. How to export audio from Adobe Captivate
  9. Video
    1. Slide videos
    2. Work with event videos in Adobe Captivate
    3. Differences between events and synchronized videos in Adobe Captivate
  10. Interactive Objects
    1. Add interactive buttons to your Captivate projects
    2. Create click boxes in Adobe Captivate
    3. Add text entry boxes with Adobe Captivate
    4. How to add audio to boxes and buttons
    5. How to add JavaScript to boxes and buttons in Adobe Captivate
  11. Interactions
    1. Create learning interactions in Adobe Captivate
    2. Create drag-and-drop interactions in Adobe Captivate
    3. How to configure widgets and interactions in Adobe Captivate
    4. Use Adobe Captivate variables in widgets
    5. Set the properties of widgets with Adobe Captivate
    6. How to create static, interactive, and question widgets in Adobe Captivate
    7. How to add widgets to your Adobe Captivate project
  12. Non-interactive objects
    1. Create and edit smart shapes
    2. Edit and create text captions with Captivate
    3. How to use images and rollover images with Captivate
    4. How to customize smart shapes in Adobe Captivate
    5. How to create zoom areas in Adobe Captivate
    6. How to set audio for noninteractive objects
    7. How to create rollover slidelets in Adobe Captivate
    8. How to create rollover captions in Adobe Captivate
    9. Change mouse properties in Adobe Captivate
    10. Use highlight boxes in Captivate
    11. Work with swatches in Adobe Captivate
    12. Fix size and position of non-interactive objects
    13. Add animations to a Adobe Captivate project
  13. Advanced Editing and Project Reviews
    1. How to link Adobe Captivate projects
    2. Import, export, and delete content
    3. Skins
    4. Create accessible projects in Adobe Captivate
    5. Create a table of contents (TOC) with Adobe Captivate
    6. Resize Adobe Captivate projects
    7. Projects and project preferences
    8. How to preview projects in Adobe Captivate
  14. Variables and Advanced Actions
    1. Adobe Captivate variables
    2. How to create user-defined variables in Adobe Captivate
    3. Advanced actions in Adobe Captivate
    4. Shared actions in Adobe Captivate projects
    5. Edit or delete user-defined variables in Adobe Captivate
    6. How to assign advanced actions to an event
  15. Record Projects
    1. Create interactive videos
    2. Automatic and manual recording with Captivate
    3. Set recording preferences in Adobe Captivate
    4. Record video demonstrations with Adobe Captivate
    5. How to record software simulations in Adobe Captivate
    6. How to pause recording
  16. Publish Projects
    1. Preview and publish responsive projects
    2. Publish project to Adobe Captivate Prime
    3. Publish projects as HTML5 files with Adobe Captivate
    4. Publish projects as executable files
    5. Publish projects as MP4 files with Adobe Captivate
    6. Set publishing preferences in Adobe Captivate
    7. Using web fonts from Adobe Fonts in Adobe Captivate
    8. Report quiz results to an internal server
  17. Use Adobe Captivate with Other Applications
    1. Import and edit PowerPoint presentations in Captivate
    2. Upload an Adobe Captivate project to a Learning Management System
    3. Learn about the Common JavaScript interface for Adobe Captivate
    4. How to publish Captivate projects to Microsoft Word
    5. Using Adobe Connect with Captivate
    6. How to add Captivate projects to a RoboHelp online help system
    7. How to package multiple SCOs using the Adobe Multi-SCORM Packager
  18. Troubleshoot Adobe Captivate
    1. Resolve known issues and limitations in the latest versions of Adobe Captivate, Adobe FrameMaker, and Adobe RoboHelp.
    2. Early build for Captivate (2019 release) on macOS Big Sur (macOS 11)
    3. Hotfix for VR content not playing on devices
    4. Configure SSL for Live Preview on Devices
    5. Captivate (2019 release) activation issues on macOS Catalina
    6. Captivate responsive courses will not auto-play on browsers
    7. Issues with Asset panel in Adobe Captivate (2019 release)
    8. Error 103 while installing Adobe Captivate
    9. Issues when previewing a Captivate project

 

If you have Advanced Actions to be applied to similar scenarios within a project or across projects, you can save the script as a template, and reuse them wherever required. 

Drag-and-drop Shared Actions from Library on to Objects. Now, you can parameterize variables. You can use variables as parameters and set different values while creating the project. Associate actions to different interactive triggers (Success and OnEnter of objects and Slides).

Note: You can open Adobe Captivate 7 projects in Adobe Captivate 8, and share the Advanced Actions that you have used in those projects.

Share actions

  1. Open the Advanced Actions dialog box (Project  > Advanced Actions), open the action you want to share, and click Save As Shared Action.

     

  2. In the Save As Shared Action dialog box, specify a name for the shared action, and type a description that describes the action, for example, the purpose of the action.

     

  3. Type a description for each of the parameters used in the action. Generalize the description based on the scenario in which you are likely to use them. These descriptions are made available for you to select when you reuse the action.


Saving shared actions
Saving shared actions

The shared action becomes available in the Advanced Actions dialog box and as a resource in the Adobe Captivate library. Now your action is ready to be shared within a project or across different projects.

Library of shared actions
Library of shared actions

Best practices

  • Insert all the required slides and objects in the project, and then share actions.
  • Provide appropriate description for the shared action and parameters to help you easily identify them when you want to reuse.
  • Object groups can be used as parameters in shared actions. By doing so, you save both time and effort.
  • Do not use custom effects in shared actions.
  • Do not use placeholders as parameters in shared actions.

Using shared actions within a project

  1. Open the Advanced Actions dialog box (Project > Advanced Actions), and click a shared action from Create From list. The actions from the shared action are reflected in the dialog box.

    For information on how to share actions, see Share actions.

    The Advanced Actions dialog box
    The Advanced Actions dialog box

  2. Do one or all of the following:

    • Click the required objects from the drop-down lists.
    • Add or delete actions as required.

     

     

  3. Click Save Action to save the advanced action. If you have made many changes, and want to reuse the modified action, click Save As Shared Action.

     

Using shared actions across projects

You can reuse shared actions across projects in any of the following ways:

Export and import shared actions

  1. Export the required shared action as a .cpaa file and save it on your computer using one of the following methods:

    • In the Advanced Actions dialog box, click the shared action from the Create From list, and click Export ().
    • Click the shared action in Adobe Captivate Library, and click Export ().

    Browse to specify the location for the .cpaa file, and click Export.

  2. Import the .cpaa file into the required project using one of the following methods:

    • In the Advanced Actions dialog box, click Import ().
    • Click Import () in Adobe Captivate Library.

     

  3. Assign the shared action to the required objects:

    1. Click the object on stage and click Execute Shared Actions from the On Success list in the Property Inspector (Action accordion).
    2. Click the action from the Shared Action list, and click to edit the parameters.
    3. From the drop-down lists in the Parameter Value column, click the appropriate options for the corresponding Parameter Description.

    Note: If the parent Advanced Action involves creating a variable, the variable is automatically created in the target project too.

    Executing shared actions
    Executing shared actions

    Parameter descriptions and values of the shared action
    Parameter descriptions and values of the shared action

Parameterize variables and literals

Now, you can apply parameters to variables and literals and add different values at runtime. You can also choose which objects and variables can be parameters.
 

  1. From Advanced Actions panel, choose any variable (such as Assign Action) and set value as variable and literals

  2. Click Save as Shared Action button.

  3. In the pop-up window, you can see both the variable and literals being listed as Parameters.

  4. You can save the shared action.

  5. When you execute this shared action on any object, you can set new parameter values for the object.

For information on how to create Shared Actions, see Share Actions

Copy shared actions

To copy, select the slide containing the object executing the shared action and also the other objects that are used as parameters in the shared action. For example, consider that the shared action 'CommonAction' shows the text caption 'Welcome' and is assigned to a button 'Enter'. Ensure that you copy the text caption along with the button and then paste them into the target project. 

Drag-and-drop from an external project Library

Click the Open Library icon in the Library of the source project. Browse and select the project from which you want to import the shared action. The external Library opens in a separate window. Drag-and-drop the shared action into the Library of the source project.

Drag-and-Drop Shared Actions on to Objects

  1. Create an advanced action and save as Shared action item.

  2. Click Libraries icon, available next to Properties icon.
    By default, Libraries icon does not appear. Click Windows > Libraries to view.

  3. Create an object in the slide.

  4. Click the shared action from the Library and drag on to the object as shown in the screenshot below.
    The Shared Action is applied on the object.
Dragging and dropping shared actions on to objects
Dragging and dropping shared actions on to objects

Duplicate, Rename, and Delete shared actions

  • To duplicate, right-click the shared action in Adobe Captivate Library, and click Duplicate.
  • To rename, right-click the shared action in Adobe Captivate Library, and click Rename.
  • To delete, right-click the shared action in Adobe Captivate Library, and click Delete.

View Usage details of Shared Actions

Click the shared action in Adobe Captivate Library, and click the Usage icon. Adobe Captivate lists the scenarios in which the shared action is triggered.

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