Shortcut keys provide an easier and quicker way to navigate and use Adobe Captivate. They let you use keyboard key combinations instead of a mouse or program menu. The common shortcut keys are listed in the table.

Shortcut key


F1 (Win & Mac)

Open Adobe Captivate Help (To access dialog-box-level help, click the Help button on individual dialog boxes.)

F2 (Win & Mac)

Rename the selected object

F3 (Win & Mac)

Test view the current slide

F4 (Win & Mac)

Preview the project

F5 (Win & Mac)

Record audio

F6 (Win & Mac)

Import audio

F7 (Win & Mac)

Perform a spelling and grammar check

F8 (Win only)

Preview project from current slide

F9 (Win only)

Show the Advanced Interaction panel

F10 (Win only)

Preview the current slide and the following “N” slides

F11 (Win), Command+F11 (Mac) Preview the project in a web browser (HTML)

F12 (Win), Command+F12 (Mac)

Preview the project in a web browser (SWF)

Page Up (win & Mac)

Scroll to the previous slide

Page Down (win & Mac)

Scroll to the next slide

Alt+A (Win), Option+A (Mac)

Create question pool

Alt+Up, Down, Left, Right Arrows (Win), Option+Up, Down, Left, Right Arrows

Click the object, click a resize handle, and use these options to resize the object in the selected direction by 1 pixel

Control+A (Win), Command+A (Mac)

Select all

Control+B (Win), Command+B (Mac)

Find audio in the Library/Change text to Bold

Control+C (Win), Command+C (Mac)

Copy (slide in Filmstrip, and selected object on stage)

Control+D (Win)

Duplicate (slide in Filmstrip, and selected object on stage)

Control+E (Win), Command+E (Mac)

Extend the length of the object display time to the end of the slide on the Timeline

Control+F (Win), Command+F (Mac)

Find/replace a particular object in the project Library

Control+I (Win), Command+I (Mac)

Increase the indent (selected object on stage)/Change text to Italics. Indentation is equal to the grid size.

Control+L (Win), Command+L (Mac)

Sync the selected object to the playhead

Control+M (Win), Command+M (Mac)

Merge the selected object with the background

Control+N (Win), Command+N (Mac)

Open new project

Control+O (Win), Command+S (Mac)

Open the project

Control+Q (Win), Shift+Option+R (Mac)

Insert a random question slide

Control+R (Win), Command + R (Mac)

Start/record new capture project

Control+S (Win), Command+S (Mac)


Control+T (Win), Command+T(Mac)

Open project template

Control+U (Win)

Underline the selected text

Control+V (Win), Command+V (Mac)

Paste what is on the clipboard (for example, slide, image, object, and so on)

Control+W (Win), Command+W (Mac)

Close the project

Control+X (Win), Command+X (Mac)

Cut (selected object on stage)

Control+Y (Win), Command+Y (Mac)


Control+Z (Win), Command+Z (Mac)


Control+Enter (Win), Conmmand+Enter (Mac)

Preview the project

Control+Alt+A (Win), Command+Option+A (Mac)

Export PowerPoint slides as animation

Control+Alt+B (Win), Command+Option+B (Mac)

Show or hide Filmstrip

Control+Alt+C (Win), Command+Option+C (Mac)

Show the Closed Captioning dialog box

Control+Alt+D (Win), Shift+Option+D (Mac)

Update the Library

Control+Alt+E (Win), Command+Option+E (Mac)

Edit points of polygon drawing object

Control+Alt+F (Win), Command+Option+F (Mac)

Find in the Library

Control+Alt+G (win), Command+Option+G (Mac)

Create a slide group and autoadjust the rollover area

Control+Alt+H (Win), Command+Option+H (Mac)

Hide the selected object

Control+Alt+I (Win), Command+Options+I (Mac)

Find PowerPoint slides in the Library

Control+Alt+J (Win), Command+Option+J (Mac)

Edit PowerPoint slides

Control+Alt+K (Win), Command+Option+K (Mac)

Lock the selected object

Control+Alt+L (Win), Command+Option+L (Mac)

Show or hide the Library

Control+Alt+M (Win), Command+Option+M (Mac)

Insert master slide

Control+Alt+N (Win), Command+Option+N (Mac)

Show slide notes

Control+Alt+O (Win), Command+Option+O (Mac)

Record additional slides

Control+Alt+P (Win), Command+Option+P (Mac)

Remove a slide group.

Control+Alt+Q (Win), Option+Shift+Q (Mac)

Show the Question Pools Manager

Control+Alt+S (Win only)

Edit PowerPoint slide

Control+Alt+T (Win), Command+Option+T (Mac)

Show or hide the Timeline

Control+Alt+U (Win), Command+Option+U (Mac)

Library usage

Control+Alt+V (Win), Command+Option+V (Mac)

Import video file

Control+Alt+X (Win), Command+Options X (Mac)

Show/hide the SWF-Commenting pane

Control+Alt+Z (Win), Command+Option+Z (Mac)

Show/hide the Widget panel

Shift+F7 (Win & Mac)

Show objects style manager

Shift+F8 (Win), Command + , (Mac)

Preferences dialog box

Shift+F9 (Win), Shift+Command+F9 (Mac)

Actions dialog box

Shift+F10 (Win), Shift+Command+F10 (Mac)

Table of contents

Shift+F11 (Win), Shift+ Command+F11 (Mac)

Skin Editor panel

Shift+F12 (Win), Shift+Option+F12 (Mac)

Publish the file

Shift+A (Win & Mac)

Insert Animation placeholder

Shift+F (Win & Mac)

Insert Flash video placeholder

Shift+R (Win & Mac)

Insert rollover caption placeholder

Shift+O (Win & Mac)

Insert rollover image placeholder

Shift+C (Win & Mac)

Insert Text Caption placeholder

Shift+V (Win & Mac)

Insert video place holder

Shift+M (Win & Mac)

Insert Image placeholder

Shift+Q (Win), Option + Q (Mac)

Insert Question slide placeholder

Shift+X (Win & Mac)

Insert Text Animation placeholder

Shift+Alt+A (Win), Shift+Option+A (Mac)

Show Audio Management panel

Shift+Alt+W (Win), Shift+Option+W (Mac)

Close all the open projects

Shift+Alt+O (Win), Shift+Option+O (Mac)

Insert recording slide placeholder

Shift+Alt+P (Win), Shift+Option+P (Mac)

Import Photoshop file

Shift+Alt+S (Win), Shift+Option+A (Mac)

Show Speech Management panel

Shift+Alt+V (Win), Shift+Option+V (Mac)

Paste as Background

Shift+Alt+Up, Down, Left, Right Arrows (Win), Shift+Option+Up, Down, Left, Right Arrows

Click the object, click a resize handle, and use these options to resize the object in the selected direction by 10 pixel

Shift+Control+A (Win), Shift+ Command+A (Mac)

Add an animation object

Shift+Control+B (Win), Shift+Command+B (Mac)

Add a new button

Shift+Control+C (Win), Shift+ Control+C (Mac)

Add a new text caption

Shift+Control+D (Win), Command+Shift+D (Mac)

View slide properties

Shift+Control+E (Win), Shift+Command+E (Mac)

Insert a new zoom area

Shift+Control+F (Win), Shift+Command+F (Mac)

Insert an FLV file

Shift+Control+H (Win), Shift+Command+H (Mac)

Hide/show slide

Shift+Control+I (Win), Shift+Command+I (Mac)

Decrease the indent

Shift+Control+J (win), Shift+Command+J (Mac)

Insert a blank slide

Shift+Control+K (Win), Shift+Command+K (Mac)

Add a new click box

Shift+Control+L (Win), Shift+Command+L (Mac)

Insert a highlight box

Shift+Control+M (Win), Shift+Command+M (Mac)

Add a new image

Shift+Control+N (Win), Shift+Command+N (Mac)

Add a new animation slide

Shift+Control+O (Win), Shift+Command+O (Mac)

Add a new rollover image

Shift+Control+P (Win), Shift+Command+P (Mac)

Import PPT

Shift+Control+Q (Win), Shift+Q (Mac)

Insert a question slide

Shift+Control+R (Win), Shift+Command+R (Mac)

Insert a rollover caption

Shift+Control+S (Win), Shift+Command+S (Mac)

Save the project with different name

Shift+Control+T (Win), Shift+Command+T (Mac)

Insert a text entry box

Shift+Control+U (Win), Shift+Command+U (Mac)

Insert the mouse

Shift+Control+W (Win), Shift+Command+W (Mac)

Insert a widget

Shift+Control+X (Win), Shift+Command+X (Mac)

Insert a text animation

Shift+Control+Y (Win), Shift+Command+Y (Mac)

Copy the background

Shift+Control+Z (Win), Shift+Command+Z (Mac)

Insert Slidelet

Shift + Control + Alt + B (Win), Shift+Command+Option+B (Mac)

Show Branching View

Shift+Control+Alt+S (Win), Shift+Command+Option+S (Mac)

Insert an image slide

Shift+Control+Alt+E (Win), Shift+Command+Option+E (Mac)

Show/Hide effects panel

Shift+Control+V (Win), Shift+Command+V (Mac)

Insert stencil slides

Shift+Control+G (Win), Shift +Command+G (Mac)

Edit gradient

Magnification shortcuts

Shortcut key

Magnification level

Control+1 (Win), Command + 1 (Mac)


Control+2 (Win), Command + 2 (Mac)


Control+3(Win), Command + 3 (Mac)


Control+4 (Win), Command + 4 (Mac)


Control+ - (Win), Command + - (Mac)

Zoom out

Control++ (Win), Command + + (Mac)

Zoom in

Control + 0 (win), Command + 0 (Mac)

Best Fit Zoom / Center Align Workspace

Shortcut keys for recording

The following table lists the default shortcut keys used during recording. These shortcuts should be used only after you start the recording process. The same keys function differently when you are editing a project.

Shortcut key


Control+R (Win), Command + R (Mac)

Start/record new capture project

Control+Alt+O (Win), Command+Option+O (Mac)

Record additional slides

End (Win), Command+Enter (Mac)

Stop recording

Delete (Win & Mac)

Delete the current selection

Pause (Win), Command+F2 (Mac)

Pause or resume recording

Print Screen (Win), Command +F6 (Mac)

Capture a screenshot manually

F4 (Win & Mac)

Preview project

F3 (Win & Mac)

Preview single slide

F2 (Win & Mac)

Edit caption text

F12 (Win & Mac)

Preview project in browser

F4 (Win), Command+F4 (Mac)

Auto panning

F3 (Win), Command+F3(Mac)

Manual panning

F7 (Win), Command+F7(Mac)

Stop panning

F9 (Win), Command+F9 (Mac)

Start Full Motion Recording

F10 (Win), Command+F10 (Mac)

Stop Full Motion Recording

F11 (Win), Command+F11 (Mac)

Snap recording window to mouse

F12 (Win), Command+F12 (Mac)

Toggle mouse capture

Change shortcut keys for recording

  1. Select Edit > Preferences (Windows) or Adobe Captivate > Preferences (Mac OS).

  2. In the Preferences dialog box, select Keys from the Recording menu.

  3. To change keys, click once in one of the text boxes and, on the keyboard, press the key or key combination you want to use. For example, click inside the To Stop Recording text box and then press Shift+Alt+4. The key combination you entered now appears in the To Stop Recording text box. You can use almost any key, including the Control, Alt, Shift+Control, and Shift+Alt keys. For example, you could change the stop recording key to Alt+R.

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