You can generate a table of contents (TOC) automatically for your Adobe Captivate project. The hierarchy of slides in the project is preserved in the TOC. Grouped slides are displayed as subentries under the group name. The name of the slides and the group are automatically added as in the project.

You can specify the position of the TOC with respect to the main slide during editing. At run time, clicking the various headings in the TOC displays the corresponding slides in the main panel.

You can configure the appearance of the TOC using the various available options. You can then save the TOC as a theme along with the other skin items like playback controls and borders.

The TOC entry corresponding to the slide displayed is highlighted in the TOC panel as the movie runs through the slides.

A check mark in the Status panel indicates the slides that the user has completed viewing. You can choose to configure the project for self-paced learners so that they can start viewing slides from where they left off earlier.

Create a table of contents (TOC)

  1. Select Project > Table Of Contents.

  2. Select Show TOC if you want to generate the TOC and display it in the project. The slide groups and slides are displayed in the same order as they appear in your project, along with their titles.

Organize a table of contents (TOC)

Grouped slides are classified according to their hierarchy in the project. The slides of a group appear under the group name in the TOC in the same order.

You can change the hierarchy and classification of the slides in the TOC. The reorganization affects only the TOC and not the order of the slides in the project. You can also choose to hide certain slide entries in the TOC. These entries are not displayed in the TOC when the project is played.

Depending on your preferences, you can reorganize the TOC using one or more of the following procedures:

  • To move a slide to the next sublevel in the hierarchy, click Move TOC Entry Right.

  • To move a slide to a previous level in the hierarchy, click Move TOC Entry Left.

  • To move the slide entries up and down, click Move TOC Entry Up or Move TOC Entry Down.


You can also move the TOC entries by dragging them to another location.

  • To create a group within the TOC, click Create Folder Rename the topic in the TOC, and organize slides under it. You can create up to five sublevels in the TOC menu.


Grouping slides in the TOC does not group them in the project.

  • To remove a TOC entry, select the entry in the TOC, and click Delete TOC Entry ().


Hiding a TOC entry does not delete the slide from the project.

  • To hide the TOC entry for a slide when the project is played, deselect the option for that slide under the eye icon. The slide is not removed from the project.
  • To discard your changes to the TOC, and display the default entries, click Reset TOC.

    When you reorganize a project after creating the TOC, the changes are not automatically reflected. Reset the TOC to view the changes. Any new slide added after creating the TOC is displayed as a hidden entry after you reset the TOC. Enable the TOC entry by selecting the check box under the eye icon.


If you do not want to preview changes to the skin when you change an option, click Settings, and in the TOC Settings dialog box, deselect the Auto Preview option.

Customize the table of contents (TOC)

You can customize the following for the TOC:

  • Appearance of the TOC.

  • Position of the table of contents with relation to the main panel playing the movie. You can also choose to overlay the TOC on the main panel playing the movie or display the TOC as a separate panel during run time.

  • Display the project information such as the details of the company or the person creating the project in the TOC panel.

  • Display the status of the slides for users during run time. When the Status option is turned on, a check mark appears next to slides that the users have completed viewing.

  • Allow users to start viewing the project from the slide at which they left off previously when they run the project again.

  1. Select Project > Table Of Contents.

  2. Click Settings. The TOC Settings dialog box appears.

  3. Set the options for the following:


    Select Overlay to overlay the TOC panel on the main movie panel. Ensure that the contents of the movie are not hidden when you choose this option. You can use background transparency to achieve optimum results for slides with overlay.

    Select Separate to display the TOC panel separately from the main movie panel.


    Left or right position for the TOC panel.


    Background color of the TOC panel.


    Background color of the TOC menu.


    Background color of the active TOC entry during run time. During run time, the TOC entry corresponding to the slide displayed is highlighted in the TOC panel. This entry is called the active TOC entry.


    Background color of the TOC entry when the user moves the pointer over the entry at run time.


    Color gradient for rollover.


    Background color of the header and footer.


    Border color of the TOC menu.


    Transparency of the background of the TOC menu.


    Use the Transparency option to create visually striking TOC panels. You can define an optimum level of transparency for the background color of the TOC panel and menu.


    The width of the TOC pane in pixels.

  4. Modify the settings in the Theme section to configure a different look- and- feel for the TOC. By default, the values for these settings are derived from the theme that is currently applied to the project.


    Click the boxes to modify the colors for various elements of the TOC.

    Font Settings

    The TOC entry level for which you want to specify the font style.


    The font family and style for the level selected in the Font Settings list.


    When you save the theme of the project (Themes > Save Theme), changes to the theme settings in the TOC too are saved.

Display project information in the TOC panel

  1. Select Project > Table of Contents.

  2. Click Info. The TOC Information dialog box appears.

  3. Enter the details of the author or company in the respective fields.

  4. Click Project Information to use the information that you set in the Project Information menu of the Preferences dialog box. The information from the Preferences dialog box is added to the corresponding fields.

  5. Click Clear Information to clear information that you have entered in the different fields.

  6. Select Auto Preview to have the preview panel reflect a change as soon as you complete that change in a dialog box.

  7. In the Photo section, click the browse icon to select an image to display on the panel. This image can be the logo of your organization, or a snapshot of a prominent slide in the project.

  8. To change the character format for the project information fields: Click Font Settings to specify the font style for the project information.

    1. Select the field from the Font Settings list.

    2. Select a font family in the Font list and click on a style: regular, italics, or underlined.

    3. Specify the size and the color for the characters.

Display the duration and status of the slides during run time

  1. Select Project > Table Of Contents.

  2. Click Settings. The TOC Settings dialog box appears.

  3. In Runtime Options, select Show Duration to display the duration of the slides when the movie plays.

  4. Select Status Flag to flag slides that have been viewed with a check mark.

    When the Status option is selected, a check mark appears next to slides that the users have completed viewing.

  5. Select Clear Button to display the Clear Button to the user during run time. Clicking the Clear button removes all the status flags from the movie.

Enable search in the TOC

Adobe Captivate searches for content both within the slides and their labels. Question slides are searched only if you enable the option in the settings panel.

  1. Select Project > Table Of Contents.

  2. Click Settings. The TOC Settings dialog box appears.

  3. Select Show Search to provide users with a search field in the TOC.

  4. Select Search Quiz to allow users to search content in question slides.

Enable or disable navigation

When you disable navigation, users can’t navigate on their own using the TOC.

  1. Select Project > Table Of Contents.

  2. Click Settings in the TOC panel.

  3. Use the Enable Navigation toggle.

Enable or disable preview

The Preview panel shows how the TOC looks every time you make edits in the TOC Settings or the TOC Information dialog boxes. Previewing helps you explore various options before you arrive at one that best suits your requirements. If you have already decided on the settings for the TOC, you can disable this option in the corresponding dialog box.

  1. Select Project > Table Of Contents.

  2. Click Settings. The TOC Settings dialog box appears.

  3. Deselect Auto Preview.

Allow users to resume sessions

In a self-paced learning scenario, you can set an option to allow users to resume viewing a project from where they left off earlier. The status flag is not reset after the project is closed. When the user plays the movie again, the project resumes playing from the first slide that is not flagged.

  1. Select Project > Table Of Contents.

  2. Click Settings in the TOC panel.

  3. Select Self-Paced Learning.

Save the TOC settings as a part of the theme

Changes to the TOC settings, along with other skin settings such as playback controls and borders can be saved as a theme. The save themes then can be reused in other projects.

  1. After you change the TOC panel and other options in the Skin dialog box, click the save icon.

  2. Enter a unique name for the theme and click OK.

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