Reports

Adobe Learning Manager enables you to create varied reports to track, monitor, and control learner activities. Learners activities are tracked and captured automatically into the database. Manager and Administrator reports are generated from the database.

Reports generation process is similar for both Administrator and Manager. Managers can view reports corresponding to their subordinates whereas Administrator can view all organization-wide reports.

Reports are aggregated in a dashboard. A report has to exist inside a dashboard. A Default Dashboard exists by default in the reports page. Any report added by you moves into this default dashboard. To add reports to individual dashboards, use the drop-down arrow and choose Add Report. For more information on creating dashboards, refer to Dashboards section on this page.

Learning Summary dashboards

See a summary report of all the learning activities in the platform. On this page, you can see the following summary information for the selected root user’s team and external profiles. Time range can also be selected:

• Learning Summary in form of Enrollments, Views, and Completions
• Top skills
• Compliance summary 

If there are internal root level managers, they will be displayed one after another. 

All external profiles will be listed after internal profiles (Internal root level users).

If an external profile has a manager, then the manager hierarchy will be displayed in the Showing Data For drop-down list. - User will be listed in manager hierarchy in all the details page (Learning summary, compliance, and skill status)

If not, then all individual user details will be displayed in the list.

To see more granular details of enrollments of various internal teams, click Learning Summary Details.

When you click any enrollment, you can see the learners for each manager, and enrollment to which Learning Objects. You can also see the progression and completion details of each learner. 

Click any team and export its report as a csv. An Admin can export the report for any of the User Group or individual user by selecting the User Group or individual user, and then export details from the Action drop-down list.

Also, you can see a bar chart view of skills that are in progress and have been achieved. You can add/remove skills that you want to feature in the graph.

In the final visualization, you can check the compliance status of learners, and take appropriate action.

Also, an Admin can view individual training data in the Compliance Dashboard.

For instance, the Administrator has identified three trainings to track compliance. Learning Manager provides the compliance snapshot for all three trainings at once.

Now an Admin can click on any training and quickly view the compliance for the selected training.

You can also see the compliance status for each internal team.

Click the link Compliance Status Details on the bottom of the visualization. 

You can see that, for a team, the number of learners in the team are violating or honoring the learning compliance.

Share training with managers

Learning Manager offers compliance dashboard to all Administrators and Managers. Managers find it very useful to track compliance of their team members for a particular training. At the same time, Administrators would like all Managers to add compliance trainings to their dashboard and track it. 

In Learning Manager, the Share with Managers workflow allows Administrators to share training with Managers, so that they can get added to a manager’s Compliance Dashboard. Thus, Managers do not need to take any action and can start tracking compliance immediately. 

An Administrator can share a set of training courses with managers individually or with a group. This sharing can help a manager easily track the compliance of his/her team for the specified training.

The Administrator can "push" a default list of compliance training to be viewed in the manager's compliance dashboard.

Share  training

The training is now shared with the specified manager.

View training

In the list of shared training, click View. You can view the training that is assigned to a manager or some managers.

Withdraw training

1. To withdraw training from a manager, click Withdraw.
   
2. Click Proceed. This withdraws previously shared training from the Manager’s compliance dashboard.

User Activity dashboards

See a summary of all user activity on the platform over time. Configure user groups and apply filters.

The user activity dashboard displays the activity of users in the account. The three reports that are listed are:

• Registered Users: This report provides information of the number of users registered in your account week over week. For accounts with Monthly Active Units licensing, the report shows the MAU units instead.

• User Visits Report: This report provides information about the number of users accessing the platform on a day to day basis. Monthly report is also available.

• Learning Time Spent Report: This report provides information about the Learning Time Spent in the platform on a day to day basis. Monthly report is also available.

Registered Users

Learning Manager records the number of users registered in the system every week. Administrators can view this report to understand the registered count of users on that day of the week. Registered count once stored for a week does not change. Hence historical registered count is not related to the current set of learners in the system. 

This report provides information of the number of users registered in your account week over week.

For accounts with Monthly Active Units licensing, the report shows the MAU units instead.

For Monthly Access Unit accounts:

Monthly Active Users report

This report shows the count of learner active in the learning platform each month. User is considered active for the month if he/she performs any of the learning actions mentioned here. It is the same way Monthly Active Units are counted.

The monthly active count once counted and stored for a month, does not change. Hence the historical count displayed is not related to the current set of learners in the system.

User Visits

This report shows the total learners accessing the system in a day or month period. Browsing the learning platform without consuming any learning is also considered as 'accessing' the learning platform. This helps the Administrator understand the total set of users accessing the system. On the first of the month, Learning Manager creates a record of total users accessing the platform for the previous month. It also captures the usergroup information for these users.

Only those usergroups configured by the Administrator are recorded. This allows the Administrators to apply filter on usergroups for historical monthly data as well. Note that incase usergroups configuration is modified and Learning Manager has not recorded data for this usergroup in earlier months, then Learning Manager cannot display the data for this newly configured usergroups for previous months. 

This report contains users accessing the platform using all formats like web, mobile app, headless custom solutions, and so on. The device app usage graph specifically mentions only the users accessing the platform using Learning Manager's device app. This helps Administrators identify the usage of mobile app in their account. 

Learning Time Spent Report

Here, you can see a dual-axis line charts that show total learning time spent for all learners across a 12-month period. The second axis represent the median time spent in learning for an individual.

The time spent for different Learning Objects, such as, Learning Programs and Certifications, is calculated for the following:

• Self-paced course with static and interactive content
• Activity courses with url.
• Weekend sessions with the weekend flag enabled. 
• VC connect session where attendance is auto marked.
• The time spent for different Learning Objects, such as, Learning Programs and Certifications
•  xAPI statements for an xAPI activity course.

You can further export the graph as an Excel spreadsheet.

A filter to choose User group configuration is provided which will help in viewing the data with respect to different user groups.

The selected date and user group filter is applied to all the relevant graphs in the dashboard. 

Training Content dashboard

The Training content dashboard offers insights into trainings available on the platform. You can view popular trainings or track all available trainings. 

Trainings Report

This report provides information of the total trainings available in the platform (in published state) month over month. It gives an indication of the number of trainings offered over time. 

Active Trainings Report

This report provides information of the trainings which are active over the selected time range. Active trainings are trainings which are enrolled, viewed in player, or completed in the given time.

For active trainings, data of all root user (with manager role) internal groups will be available for selection when no user group configuration is done. Apart from the root user user groups, you can configure 10 more user groups if needed.

The training report has two additional columns:

1. Average star rating of a course.
   
2. Number of learners who’ve rated the course.
3. Embedded Path 
4. Embedded Path ID 
5. Embedded Course ID

Dashboard Reports

A dashboard is a collection of reports. Reports can be grouped into a dashboard as per your choice.

Sample Reports

The Sample Reports tab to show some indicative reports which are based on sample data points. Explore these reports to get an idea of different types of feature-rich reports that you can generate using your account data.

Dashboard Reports

To view all the boards that you created, click this board tab. From the View Dashboard drop-down list, you can select the default board or a dashboard you created.

Create a dashboard

You can view the recently created board in the Dashboard Reports tab.

To add reports to your board, click the drop-down at the upper right corner of your board window and click Add Report. The report you create in this way is associated with your dashboard.

Shared dashboards

Shared boards are a collection of reports that have been shared with you by other users within your organization. Any reports that you add to a shared board are automatically shared with other users who have access to that board.

You can share the board by following two ways:

• By entering users in Share With field with whom dashboard is shared.
• Choose Edit Board in the drop-down list and enter user details for sharing the dashboard.

Downloads

The exported sheet of dashboard reports provides detailed information instead of report summary. The downloaded report follows the format of a Learner Transcript.

Create reports

Edit a report

On the report, click the drop-down arrow, and choose the option Edit Report.

Make the required changes to the report. To save the changes, click Save.

Move a report to a dashboard

Choose this option to move the current report to an existing dashboard. To move the report, click the option Move to Dashboard.

Choose the dashboard where you want the report to move to and click Move.

Create a copy of a report

To create a copy of the report, choose the option Create a Copy.

Choose the dashboard where you want to copy the report to. To start copying, click Copy.

Delete a report

To delete a report, choose the option Delete Report. After you delete the report, you cannot restore the report. The process is irreversible. Proceed with caution when deleting a report.

Download a report

To download the report, choose the option Download Report.

Resize a report

You can resize your reports in 1×1 (medium) and 1×2 (large) sizes. This gives you a better real estate to view your reports. Also, you can easily pan and zoom these reports.

User group reports

Track how user groups such as departments, external partners, and roles are performing in comparison with other user groups or against other learning objectives.

User groups

To generate reports based on user groups, choose User Group in the x-axis from the list of drop-down options as shown in the screenshot below. 

To choose a user group, type the name of the group. You can see the suggested groups that are displayed according to the string you enter. Once you see a list of groups, choose the required user group.

You can also choose multiple user groups with the help of type-ahead search.

Once you save and generate this report, if you selected multiple user groups, the report is generated with all the user groups represented in bar graph next to each other in x-axis. 

This user group report enables you to compare the performance of one department/division/role against the other to evaluate their learning achievements. 

Types of reports

Adobe Learning Manager supports four major types of reports such as completion, time spent, skills, and effectiveness. You can use the following report types to generate reports of 300+ variations:

• Course delivery statistics for learners
• Effectiveness of courses report
• Learner skill-based report
• Learning program enrollment statistics for learners
• Learning time spent by learners
• Learner count
• Certification completion

Viewing reports

On the Reports page, you can view all the reports. You can minimize each report by clicking minus (-) icon at the upper right corner of each report. Click (+) icon to view your report again.

Quick view with different dates

You can change the date range/value for any report and view quickly for a different date without modifying and saving the report. Click the edit icon (as shown with an arrow in the snapshot below) next to the date range, such as QTD , last one year. To confirm the change, choose the new value from the pop-up menu and click tick mark. You can cancel the change by clicking X mark.

Quick view with different managers

If there are multiple managers reporting to you, you can view the reports quickly for each manager. To display unique report for each manager, choose the manager name from the drop-down list.

View course reports

You can view the reports specific to each course by following the below steps:

Edit/Move to board/Create a Copy/Delete/Resize report

To view drop-down options as Edit/Move to Dashboard/Create a copy/Delete/Resize, click the drop-down arrow at the upper-right corner of each report.

Edit To go back to initial values while modifying data, click Reset. Click Save after modifying the values.

Move to Dashboard You can move the current report to another dashboard, which is chosen from the list of dashboards.

Create a Copy You can copy the report to same or another dashboard, which is chosen from the list of dashboards.

Delete Click Delete to remove the report. A warning/confirmation message appears before you can delete the report.

Resize You can resize your reports in 1×1(medium) and 2×2(large) sizes.

Generate and view reports for peer account

As an administrator, apart from generating reports for your account, you can also generate and view reports for peer accounts that you have set.

When you have established a peer account with another user, you can view the reports for that peer account from the Reports page. When you create a report, you find the Select Account field. From the drop-down list, that lists all the peer account with which you are associated, select the account for which you want to view the shared reports.

Email subscriptions

You can get your favorite reports in an email by subscribing to them.

In Reports page, click the  Subscription tab. Reports subscription page appears.

To select the report name from the drop-down list, start typing the report name in the Reports field. Choose the frequency of email from the drop-down. You can add the subject of the email and provide an alternate email id.

You can Edit and Delete subscriptions.

Excel Reports

The Excel Reports tab allows you to export reports in XLS file format.

The following are the report types available for download.

• Course Reports
• Learner Transcripts
• Announcements Report
• Job Aids Report
• Content Audit Trail
• User Audit Trail
• Login/ Access Report
• Gamification Transcripts

Course Reports

As an administrator, you can download reports for courses. Follow these steps:

Learner Transcripts

Adobe Learning Manager enables the administrators of an organization to generate the transcripts associated with learners. The Learner Transcript report carries the following:

1. Learner Transcript: Learning Activity Dashboard
2. Skill: Skill Dashboard
3. Compliance Dashboard

The Learner Transcripts in Excel reports displays the columns Credits Required and Credits Earned in decimal numbers.

For information on generating Learner Transcript reports and more information, see Learner Transcripts.

Announcements Reports

As an administrator, you can generate a report of all the announcements that you send. The report has details regarding:

• Announcement type
• Announcement name
• Announcement date
• State of the announcement
• Learner name

To download a report, follow any one of these steps:

Job Aids Report

Job Aids are training content that a Learner can access without having to enroll for any specific learning object like a Course or Learning Program. Administrators can extract and download Job Aids report.

The extracted report includes information about the following:

• Name
• Type of Job Aid
• State of Job Aid (published or withdrawn)
• Enrollment date
• Date of completion
• Download date
• Learner name 
• Manager name
• Created by

To download a report, do one of the following:

• Open Reports > Excel Reports > Job Aid Reports. The Generating Report Request dialogue box appears. Click Ok.
• Open Job Aid > Actions > Export Report.

• You can also extract a report for a specific Job Aid by clicking Export Report under the settings icon.

Job Aids Report

After you select Job Aids Report on the list, you see two options:

Job Aids Report

If you select this option, the details of all the job aids present in the system along with their metadata and training are downloaded.

The downloaded report consists of the following fields:

• Job Aid Name
• Language(s)
• ID
• Type
• Duration (minutes)
• State
• Date Published (UTC TimeZone)
• Created By Name
• Created By Email
• Created By User Unique ID
• Catalog(s)
• Learning Path(s)
• Course(s)
• Tag(s)
• Skill(s)

Job Aids User Enrollment Report

The enrollment report contains details about user enrollment and other information.

The downloaded report consists of the following fields: 

• Job Aid Name
• Type
• State
• Date Enrolled (UTC timezone)
• Date Completed (UTC timezone)
  
• Download Date (UTC timezone)
  
• Learner Name
• Email
• User Unique ID
• Manager Name
• Manager Email
• Manager User Unique ID
• Assigned by name
• Assigned by Email
• Assigned by User Unique ID
• Created by name
• Created by Email
• Created by User Unique ID
• Job Code
• New Field
• Profile

Content audit trail reports

Use the Content Audit Trail report generator to generate a report of all the changes and edits made to a course during its life in the system. The generated report has the following information fetched.

• Object id
• Object name
• Object type
• Modification type
• Description
• Referenced object ID
  
• Referenced object name
  
• Modified by user name
  
• Modified by user ID
  
• Modified date (UTC Timezone)
  

Information regarding metadata is not fetched in the generated report.

To generate a Course trail audit report, follow these steps.

User audit trail reports

User audit trail captures the life cycle of users, user groups, and self-registration profiles. User addition, deletion, change in Manager, are all captured. Creation and deletion of self-registration profiles are recorded. You can also pause and resume self-registration.

You can Add, Enable, Disable, Pause, or Resume for External profiles while you can Add, Delete, Pause, or Resume for self-registration. CSV uploads are also captured.

There are two filters on the User Audit Trail Report dialog.

Date rage filter: Choose the date range for which you want to generate the report. There are three options:

• Last One week
  
• Last One Month
  
• Custom date
  

Select Learners filter:  Search for a user or a user group.

The exported report will contain data of the users who meet both the search criteria specified.

Gamification reports

Administrators can download gamification transcript in CSV format. You can either download the report for  individual  user or user groups. User name , user email, User's UUID, total user points scored ,  breakup of points collected, name of groups the user plays in, name of the manager, and active field values are all fetched in the report. Administrators can use this report to evaluate and understand user rankings at the organization level or for a specific group.

Enrollment and Unenrollment report

Administrators and managers can extract a report of the learners who have been enrolled and unenrolled. As an administrator, you can see any of the learner, administrator, or manager who has been enrolled or unenrolled from an instance of a course, learning program or certification and export the report. While, as a Manager, you can only fetch a report of your team members. As a manger, you are not able to see the deleted learners or your own name in the manager application as an enrolled or an unenrolled learner.

To download a report, follow these steps: Open the Course/ Learning program/ Certification > Learners > Action > Export report.

Feedback Report

As an Administrator, you can now fetch both Learner feedback (L1) and Manager feedback (L3) for selected trainings for a specified period. 

You can export the data from the UI or through PowerBI connector for more in-depth analysis.

L1 and L3 feedback reports provide an option to download a consolidated feedback report for the L1 and L3 responses for selected trainings for a one-year range or for up to 10 Selected trainings for any date range.

Sign in as an Administrator, click Reports > Custom Reports, and in the list of reports, click Feedback Report.

Clicking on download after selecting the filters, you will receive a notification to download the report in CSV format.

The downloaded report will have details such as Training name and type, Instance name, Learner name and email, Type of Feedback: L1 or L3, Dates of the feedback submitted for new data. 

For existing data prior to this feature implementation the LO completion date will be displayed, LO Completion date, L1 Feedback question Self-Paced actual text and Class Room Text in different columns, L1 Feedback respective responses, Manager name and email, L3 feedback value and submitted date, Active Fields.

You can also export the data from the UI or to Power BI, which supports all trainings for any date range for more in-depth analysis

Trainings Report

Learning Manager supports Training Report which allows Administrators to download training details and its associated metadata like author, published date, skills, Catalog labels etc. 

On the Admin app, click Reports > Custom Reports > Excel Reports > Trainings Report. 

You can download reports for the following:

• Selected trainings (Limit 10) - Selects one or multiple trainings (up to 10) from any catalog
• Trainings in the selected Catalogs (Limit 5) - (catalog selection will be available up to five catalogs)
• All trainings - (all trainings in the account)

In the Advanced Options section, the following options are available:

• Include Course mappings with Learning Program / Certification
• Include Module Level information

After selecting the filters and clicking Download, you will receive a notification to download the report in CSV format. 

The report will have the following fields:

Catalog Name, Training Type, Training Id, Training unique id, Training Name, Sub Trainings, Modules, Training or Module Duration, Format, Status of Training, Skills, Author, Last Published Date, Last completed Date, Instructors Enrollment Count, Started count, Completion count, Avg L1 score, Avg L2 score, Avg L3 score, L1 responses received, L2 responses received, L3 responses received, Catalog labels & Tags.

Session Summary Report

The Session Summary Report contains all sessions planned for a learner within a specified date.

This allows the Administrator to export all the Virtual and Classroom session details falling under the given date range. The Admin can also export the session report with respect to specific trainings or Instructors. 

This will also help the Administrator  to understand the sessions planned on a monthly basis and identify instructors' schedule and already delivered sessions.

As an Administrator, click Custom Reports > Session Summary Report.

In the dialog box that follows, choose the date range, and either the training or instructor for a summary.

The downloaded csv contains the following fields:

• Start date and time

• End date and time

• Module Name 

• Session Duration (in minutes)

• Seat count

• Location

• Instance Name 

• Course Name

• Course Id

• Instructor Name

• Instructor Email 

• Enrollment Count

• Session Type

• Waitlist Limit

• Waitlist count 

• Waitlist user emails

Instructor Utilization Report

This report captures the time (in minutes) spent daily by an instructor teaching assigned sessions. The report can be downloaded for a period of three months from the selected start date.

To download the report, click Reports > Custom Reports > Instructor Utilization Report.

Select an instructor or multiple instructors and the date range.

The downloaded report contains the following fields:

• Instructor name
• Instructor ID
• Competence level
• Dates as columns. If the instructor is utilized on a date, the number of sessions is listed. If the instructor is not utilized on a day, the value displays zero.

The report contains records for three months from the selected month.

To retrieve records of all instructors, leave the Instructor field blank.

Also, a Custom Admin with permission to generate reports can retrieve this report.

User Audit Trail Report

This report captures information about the learners that switched instances, “from instance” to “to instance”, switched by time, date, etc..

Select the learners or a user group.

To download the report, click Reports > Custom Reports > User Audit Trail Report.

Learning Plan Report

This report contains details of all the Learning Plans in an account, for example, related user groups, status, and trigger information.

The report contains the following:

Frequently Asked Questions

1. How to share a custom dashboard with a manager?

When creating a dashboard, enter the name and description. To share with managers, enter the manager's name in the Share With field.