Settings

You can change your Administrator profile settings and update your Account settings. View your profile information, add/change profile photo, and modify About me content. Update your company info, set up log in methods for users, and set up connect integration through account settings.

To update your organization's account settings, click Settings on the left pane. 

Basic info 

• Time Zone: Select the time zone that you're in.
• Regional settings: Select the language for the locale you're in.
• The fiscal year starts from: Select the month of the start of the fiscal year of your organization.
• Currency: Specify the currency symbol in the field. You can specify both the symbol as well as the ISO currency code, for example, USD, GBP, and so on. The default for all new accounts will be $.

Configure contact admin

If you want to add or change the support administrators email addresses for your organization , you can configure by clicking General on the left pane. Click Change adjacent to Support Email ID and add the email ids. Email is sent to these administrators when learner clicks Contact Admin at the footer of the page. 

Add additional email-ids with semi-colon as a separator.  

Login methods
Administrators can choose the mode using which your internal or external users can access the account. 

• Internal users: For internal users, you can set Adobe ID or Single Sign-on as a log in mode. 

• External users: For external users, you can set Adobe ID or Single Sign-On or Learning Manager ID. If you choose, Learning Manager ID, external users can log into this account after creating their Learning Manager username and password.

Note: If there are multiple external profiles set, all profiles can have any one type of login. For example, if login type is Adobe ID, all profiles have to login using Adobe ID only. Each profile cannot have its individual login type.

You can access Learning Manager application using Adobe ID or by using Single Sign-On. Single sign‑on is a mechanism that allows a user to authenticate once and gain access to multiple applications many number of times. This configuration is not mandatory for the organization. If your organization has SAML 2.0 based SSO provider, you can use it to configure Learning Manager application. The configuration is required at your organization level and at Learning Manager application. If you choose to use SSO, contact Adobe support to receive configuration instructions

Feedback

Click Feedback on the left pane to set up the questionnaire to get feedback from learners after completing a course. Refer to courses feature help content on creating L1 and L3 feedback. 

Multi attempts

Select Settings > General > Multiple Attempts. 

If you enable the ‘Multi Attempts’ check box, then the Authors can set ‘Multiple attempts’ for interactive e-learning courses or modules .On selecting the second checkbox, administrators can set ‘Infinite attempts’ by default for any newly created interactive e-learning courses.

Course Moderation

Click General from the left pane, and select the Course Moderation option to enable the Course Moderation functionality. To know more about this feature, see Course Moderation.

Discussion Board

If you enable the Discussion Board check box, then the learners and instructors can post comments for courses using the Discussion tab from the Courses page in the Learners App. However, if course level settings indicate that this feature is not selected, then the course level settings take precedence over administrator settings.

Learner Dashboard

From the left pane, click Learner Dashboard. This page allows you to choose the widgets that you want to display on the Learners page. Select the widgets that you want to enable in the Learners Page. The widgets that are not selected will not appear on the Learners page.

Adobe Connect

Click Adobe Connect on the left pane to configure Adobe Connect account to host virtual classroom sessions. For more information, refer to Adobe Connect feature help. 

General settings

Enable or disable the following settings:

AI-based recommendation

Learning Manager includes a brand-new learner homepage, which is modern, more content-driven, and personalized according to a learner’s preferences. AI-based learning recommendations aim to enhance learner engagement and identify and address gaps in learning.

The recommendation algorithm is designed to take in multiple sources of input including Industry data on Job roles, titles and descriptions that Adobe has sourced from its partners. This data is then used to train Adobe’s AI algorithms so that Learning Manager can come up with a map that connects industry aligned skills to job titles and/or designations. This then becomes one input to the recommendation algorithm

Learning Manager then uses topic modeling algorithms to analyze the training content within an account and map them to the skills.

Learning Manager uses peer activity data as another signal to drive the recommendation algorithm in a personalized manner. Activities like enrollment, completion and any explicit feedback provided by learners is used here.

Additionally, Learning Manager uses explicit and implicit information gathered from individual learners to further personalize recommendations. A learner will be able to indicate their areas of interest explicitly through enrollments and Learning Manager will receive this information implicitly based on how the Learner ends up taking up the trainings.

Finally, the Admin will also be able to influence the recommendation algorithm using learner attributes that Learning Manager should look at when defining peer groups, and also by actually highlighting Trainings for specific user groups.  

Renaming Learning objects

Administrators can now rename Learning Objects in Learning Manager. The following are the terminologies that can be renamed.

Module
Course
Learning Program
Certification
Learning Plan
Job Aid
Catalog
Skill
Badge
Announcement
My Learning
Leaderboard
Effectiveness
Prerequisite
Prework
Core Content
Testout
Self Paced
Blended
Classroom
Virtual Classroom
Activity

To rename the terminologies, follow these steps.

Profile settings

Content Folder

Learning Manager supports private content folders. An Administrator can configure private content folders and provide its access to specific custom-authors using Custom Roles. Note that Standard Authors (also called as Full Authors) continue to have access to all the content in the account. Hence Full Authors have access to all folders and all the content. 

Content Folders can be configured by Administrators. Only once configured, content folders become visible to authors and they get an ability to place the content in one or multiple folders. 

To add a content folder, in the Administrator app, click Settings > Content Folder.

Folder

A folder is a repository of content, which is a subset of the entire content library available in an account with the following properties:

• Only an Admin can create, edit, or delete a folder.
• An Admin can control access to folders as part of defining roles only for custom admins.
  
• Content must at all times, be associated with at least one folder. To start with, all content will be associated with the Public folder, which can later be changed.
• Content can be associated with multiple folders at the time of creation, which will also be possible by a copy operation
• All folder names must be unique within the account, otherwise there will be an error in naming a folder.

Folders only control visibility of content and don't create copies of content. Therefore, editing content will reflect in all the associated folders.

Public folder

A public folder is always present in an account and initially, all content will be part of this folder. Later, authors can move content out of this folder into other folders. A public folder has the following properties:

• All content associated with this folder will be accessible to all types of authors, by default.
• Any content that is a part of a public folder, cannot be part of any other folder. The converse also holds true.

This folder cannot be part of configurable role definition. Consequently, not having a public folder in configurable role definition doesn't restrict access to a public folder.

Private folder

• Any folder created by an Admin is a private folder.
  

Folder operations

Add a folder

To add a folder, click Add on the upper-right corner of the window.

Delete a folder

You can also delete a folder. Select the folder to delete, click the Actions menu, and click Delete Folder.

NOTE: Folders can be deleted when all of its associated content is also associated with other folders. If there is content that is linked with only the folder being deleted, first move the content to another folder, and then delete the folder.

Classroom locations

Administrators can use this setting to create and configure a library of classroom locations. Authors can select a pre-configured location to set up their classroom event. Select a location from the library to automatically populate the location information, URL, and seat limit. 

As an admin, you can either:

Import locations csv

Add locations in your account by importing a CSV file of locations. The CSV file must contain the column City.

Add a location

Add the following:

1. Location Name: Enter the name of the classroom.
2. Location Information: Enter the information about the location.
3. Location Region: The entered value appears as Training Locations filter for learners.
   
4. Location URL: Enter the URL of the location.
   
5. Seat Limit: Enter the seating capacity of the room.

You can also add the location with the help of a CSV. The CSV must contain the fields:

• name
• info
• url
• seatlimit
• region
  

Frequently Asked Questions

1. How to create different folders for content library?

Click Settings > Content Folder. To add a folder, click Add on the upper-right corner,  and in the dialog, enter the name and description of the folder.

Content Folders can be configured by Administrators. Only once configured, content folders become visible to authors and they get an ability to place the content in one or multiple folders. 

For more information, see the section on Content Folder.

2. How to add financial year for the account?

In Settings > Basic Info, click Change. From the Financial year starts from drop-down list, select the month.