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Publish interactive PDF web forms

  1. Acrobat User Guide
  2. Introduction to Acrobat
    1. Access Acrobat from desktop, mobile, web
    2. What's new in Acrobat
    3. Keyboard shortcuts
    4. System Requirements
  3. Workspace
    1. Workspace basics
    2. Opening and viewing PDFs
      1. Opening PDFs
      2. Navigating PDF pages
      3. Viewing PDF preferences
      4. Adjusting PDF views
      5. Enable thumbnail preview of PDFs
      6. Display PDF in browser
    3. Working with online storage accounts
      1. Access files from Box
      2. Access files from Dropbox
      3. Access files from OneDrive
      4. Access files from SharePoint
      5. Access files from Google Drive
    4. Acrobat and macOS
    5. Acrobat notifications
    6. Grids, guides, and measurements in PDFs
    7. Asian, Cyrillic, and right-to-left text in PDFs
  4. Creating PDFs
    1. Overview of PDF creation
    2. Create PDFs with Acrobat
    3. Create PDFs with PDFMaker
    4. Using the Adobe PDF printer
    5. Converting web pages to PDF
    6. Creating PDFs with Acrobat Distiller
    7. Adobe PDF conversion settings
    8. PDF fonts
  5. Editing PDFs
    1. Edit text in PDFs
    2. Edit images or objects in a PDF
    3. Rotate, move, delete, and renumber PDF pages
    4. Edit scanned PDFs
    5. Enhance document photos captured using a mobile camera
    6. Optimizing PDFs
    7. PDF properties and metadata
    8. Links and attachments in PDFs
    9. PDF layers
    10. Page thumbnails and bookmarks in PDFs
    11. Action Wizard (Acrobat Pro)
    12. PDFs converted to web pages
    13. Setting up PDFs for a presentation
    14. PDF articles
    15. Geospatial PDFs
    16. Applying actions and scripts to PDFs
    17. Change the default font for adding text
    18. Delete pages from a PDF
  6. Scan and OCR
    1. Scan documents to PDF
    2. Enhance document photos
    3. Troubleshoot scanner issues when scanning using Acrobat
  7. Forms
    1. PDF forms basics
    2. Create a form from scratch in Acrobat
    3. Create and distribute PDF forms
    4. Fill in PDF forms
    5. PDF form field properties
    6. Fill and sign PDF forms
    7. Setting action buttons in PDF forms
    8. Publishing interactive PDF web forms
    9. PDF form field basics
    10. PDF barcode form fields
    11. Collect and manage PDF form data
    12. About forms tracker
    13. PDF forms help
    14. Send PDF forms to recipients using email or an internal server
  8. Combining files
    1. Combine or merge files into single PDF
    2. Rotate, move, delete, and renumber PDF pages
    3. Add headers, footers, and Bates numbering to PDFs
    4. Crop PDF pages
    5. Add watermarks to PDFs
    6. Add backgrounds to PDFs
    7. Working with component files in a PDF Portfolio
    8. Publish and share PDF Portfolios
    9. Overview of PDF Portfolios
    10. Create and customize PDF Portfolios
  9. Sharing, reviews, and commenting
    1. Share and track PDFs online
    2. Mark up text with edits
    3. Preparing for a PDF review
    4. Starting a PDF review
    5. Hosting shared reviews on SharePoint or Office 365 sites
    6. Participating in a PDF review
    7. Add comments to PDFs
    8. Adding a stamp to a PDF
    9. Approval workflows
    10. Managing comments | view, reply, print
    11. Importing and exporting comments
    12. Tracking and managing PDF reviews
  10. Saving and exporting PDFs
    1. Saving PDFs
    2. Convert PDF to Word
    3. Convert PDF to JPG
    4. Convert or export PDFs to other file formats
    5. File format options for PDF export
    6. Reusing PDF content
  11. Security
    1. Enhanced security setting for PDFs
    2. Securing PDFs with passwords
    3. Manage Digital IDs
    4. Securing PDFs with certificates
    5. Opening secured PDFs
    6. Removing sensitive content from PDFs
    7. Setting up security policies for PDFs
    8. Choosing a security method for PDFs
    9. Security warnings when a PDF opens
    10. Securing PDFs with Adobe Experience Manager
    11. Protected View feature for PDFs
    12. Overview of security in Acrobat and PDFs
    13. JavaScripts in PDFs as a security risk
    14. Attachments as security risks
    15. Allow or block links in PDFs
  12. Electronic signatures
    1. Sign PDF documents
    2. Capture your signature on mobile and use it everywhere
    3. Send documents for e-signatures
    4. About certificate signatures
    5. Certificate-based signatures
    6. Validating digital signatures
    7. Adobe Approved Trust List
    8. Manage trusted identities
  13. Printing
    1. Basic PDF printing tasks
    2. Print Booklets and PDF Portfolios
    3. Advanced PDF print settings
    4. Print to PDF
    5. Printing color PDFs (Acrobat Pro)
    6. Printing PDFs in custom sizes
  14. Accessibility, tags, and reflow
    1. Create and verify PDF accessibility
    2. Accessibility features in PDFs
    3. Reading Order tool for PDFs
    4. Reading PDFs with reflow and accessibility features
    5. Edit document structure with the Content and Tags panels
    6. Creating accessible PDFs
  15. Searching and indexing
    1. Creating PDF indexes
    2. Searching PDFs
  16. Multimedia and 3D models
    1. Add audio, video, and interactive objects to PDFs
    2. Adding 3D models to PDFs (Acrobat Pro)
    3. Displaying 3D models in PDFs
    4. Interacting with 3D models
    5. Measuring 3D objects in PDFs
    6. Setting 3D views in PDFs
    7. Enable 3D content in PDF
    8. Adding multimedia to PDFs
    9. Commenting on 3D designs in PDFs
    10. Playing video, audio, and multimedia formats in PDFs
    11. Add comments to videos
  17. Print production tools (Acrobat Pro)
    1. Print production tools overview
    2. Printer marks and hairlines
    3. Previewing output
    4. Transparency flattening
    5. Color conversion and ink management
    6. Trapping color
  18. Preflight (Acrobat Pro)
    1. PDF/X-, PDF/A-, and PDF/E-compliant files
    2. Preflight profiles
    3. Advanced preflight inspections
    4. Preflight reports
    5. Viewing preflight results, objects, and resources
    6. Output intents in PDFs
    7. Correcting problem areas with the Preflight tool
    8. Automating document analysis with droplets or preflight actions
    9. Analyzing documents with the Preflight tool
    10. Additional checks in the Preflight tool
    11. Preflight libraries
    12. Preflight variables
  19. Color management
    1. Keeping colors consistent
    2. Color settings
    3. Color-managing documents
    4. Working with color profiles
    5. Understanding color management

Before you begin

We are rolling out a new, more intuitive product experience. If the screen shown here doesn’t match your product interface, switch to the help for your current experience.

About web forms

PDF forms are a helpful way to gather and submit information online. They work by using button actions that perform functions similar to HTML scripting macros. To collect and send the data to a database, you'll need a Common Gateway Interface (CGI) application on your web server. Any existing CGI application that gathers data from forms in HTML, FDF, or XML format can be utilized.

Before making your forms ready for the web, ensure that your form-field names match those in the CGI application.

Бележка:

Adobe Acrobat does not cover the creation of CGI scripts, and they must be built separately outside of the Acrobat software.

Submit web forms

To send form data, like scanned images or files, via email or to a web server, use the "Submit A Form" action by providing a URL. The submit button enables you to send the entire form data along with any attached files to a server or database with ease. 

If your PDF form contains an email-based submit button, you can use the Distribute workflow to facilitate distributing the form to others.

Follow these steps to enable the ' Send a form' button:

  1. Open a PDF document and then from the All tools menu, select Prepare a form

  2. On the page that opens, select Create form

  3. From the left panel, select Button and then position the button coordinates where you want to place the button.

  4. Double click the button and then set the button properties as follows:

    1. Select Actions tab and then from the Select Trigger drop-down menu, select Mouse Up.
    2. From the Select Action drop-down menu, select Submit a form.
    3. Select Add.
  5. In the Submit Form Selections dialog box, type a url in the Enter a URL for this link field. 

    • To send the form data to a web server, enter the destination URL.

    • To send the form data to an email address, enter mailto: followed by the email address. For example, type mailto:nobody@adobe.com.

  6. Select one of the following Export Format options:

    • FDF: You can select one or more of the available options: user-entered data, comments, and incremental changes to the PDF file. The Incremental Changes To The PDF option is useful for exporting a digital signature in a way a server can easily read and reconstruct.
      Note: If the server returns data to the user in FDF or XFDF format, the server’s URL must end with the #FDF suffix—for example, http://myserver/cgi-bin/myscript#FDF.
    • HTML: Exports as an HTML file.
    • XFDFExports as an XML file. You can choose to export the form fields data, comments, or both.
    • PDF The complete documentExports the entire PDF file that is your form. It creates a larger file than the FDF option but the option is useful for preserving digital signatures.
    Бележка:

     If the users that fill in the PDF form are using Adobe Reader, you must choose either FDF or XFDF for the Export Format option.

  7. Specify the Field Selection and date format as required. Once done, select Ok.

    • All fieldsExports all form fields even if the form fields do not contain values.
    • Only theseExports only the form fields you specify by clicking Select Fields and indicating which form fields to include and whether you want to include empty fields.
    • Convert dates to standard formatExports all form dates in a single format, regardless of how they are entered in the form.
  8. Change other settings on the Button Properties dialog box as required, and then select Close.

Reset web forms

The 'Reset a form' button can clear all data entered in the form, just like the "All tools > Prepare a form > More > Clear form" feature available when creating and editing Acrobat forms. But, with the reset button, you can clear specific fields if needed.

Follow these steps to enable the 'Reset A form' button:

  1. Open a PDF document and then from the All tools menu, select Prepare a form

  2. On the page that opens, select Create form

  3. From the left panel, select Button and then position the button coordinates where you want to place the button.

  4. Double click the button and then set the button properties as follows:

    1. Select Actions tab and then from the Select Trigger drop-down menu, select Mouse Up.
    2. From the Select Action drop-down menu, select Reset a form.
    3. Select Add.
  5. In the Reset a form dialog box:

    1. Select check boxes for specific fields or choose Select All
    2. Select Ok.

    The list in the Actions tab now shows 'Reset a form' nested under the Mouse Up action.

  6. Change other settings on the Button Properties dialog box as required, and then select Close.

Import web forms data

The 'Import form data' action allow you to fill out common form fields, such as name and email, by importing data from another form. Additionally, you can use the Import form data feature to auto-fill those fields with your personal profile information. Only matching form fields get updated, while non-matching ones are ignored. Before setting up the 'Import form data' action, ensure you have a form with the common information fields from which data will be exported.

Follow these steps to enable 'Import form data' button:

  1. From the All tools menu, select Prepare a form and then on the page that opens, select Create form.

  2. From the left panel, select Button and then position the button coordinates where you want to place the button.

  3. Double click the button and then set the button properties as follows:

    1. Select Actions tab and then from the Select Trigger drop-down menu, select Mouse Up.
    2. From the Select Action drop-down menu, select Import form data.
    3. Select Add.
  4. Locate and select an FDF file and then select Open.

  5. Change other settings on the Button Properties dialog box as required, and then select Close.

    Бележка:

    The Import Form Data action searches for the data file from which to import data in different locations in Windows than on Mac OS. In Windows, the Import Form Data action searches the Acrobat or Acrobat Reader folder, the current folder, the System folder, the Windows folder, My Documents\Adobe\Acrobat, and the folders that are in the PATH statement. On Mac OS, the Import Form Data action searches the Acrobat or Acrobat Reader folder and the System Preferences folder.

CGI export values

An export value is the information sent to a CGI application to identify a user-selected form field. You need to define an export value only if the following conditions are met:

  • The data is collected electronically in a database over a company intranet or the web.

  • The data is different from the item designated by the form field, or the form field is a radio button.

When defining export values, follow these guidelines:

  • For check boxes or radio buttons, use the default export value (Yes) to indicate selection.

  • For drop-down lists, provide an export value only if it needs to differ from the listed item, like matching a database field name. If no explicit export value is entered, the selected item serves as the export value.

  • Related radio buttons must share the same form field name but have different export values. This enables proper toggling and ensures accurate data collection in the database.

 Adobe

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