In the Adobe Document Cloud preview window, select Open in Desktop app from the toolbar.
Adobe Document Cloud PDF experience for Office 365 on SharePoint and OneDrive is an integrated bundle of PDF services that allows you to do the following:
The Adobe Acrobat for SharePoint and OneDrive is supported on all modern browsers such as Microsoft Edge, Chrome, Firefox, and Safari.
Open and view PDFs online with Adobe's high-quality web-based PDF previewer. To open a PDF, click the file.
The PDF is displayed in Adobe Document Cloud preview. From the top menu, you can add annotations, search for words, download PDF, and edit PDF to organize pages, combine files, export PDF to other formats.
A. Undo or redo changes B. Add annotations C. Erase drawing D. Find in document E. Download file, Print PDF, Sign In F. Edit to organize pages, combine files, export PDF, and Convert to PDF G. Open in Acrobat desktop application
You can also use one of the following ways to open a PDF online in Adobe Document Cloud preview.
Right-click a PDF, and choose Open > Open in Adobe Document Cloud.
In the preview page, choose Open > Open in Document Cloud.
When viewing PDFs in web-based PDF previewer, you can choose to open them in your desktop application. The following desktop app versions are supported:
You must add your SharePoint/OneDrive account to Adobe Acrobat or Acrobat Reader to open the files in the desktop application. For more information, see Connect your online storage accounts to access files in Acrobat.
To open a PDF in the desktop application, do the following:
You can convert Microsoft Office documents into high-quality Adobe PDFs that preserve fonts, formatting, and layouts.
The Add-in lets you convert from the following popular file types to PDF:
Convert to PDF from | Supported filename extensions |
---|---|
Microsoft Word | .doc, .docx |
Microsoft Excel | .xls, .xlsx |
Microsoft PowerPoint | .ppt, .pptx |
Image file formats | .bmp, .gif, .jpeg, .jpg, .png, .tif, .tiff |
Rich Text Format | .rtf |
Text file | .txt |
Adobe Illustrator | .ai |
Adobe InDesign | .indd |
Adobe Photoshop | .psd |
Fill & Sign Form Format | .form |
Steps to convert a file to PDF:
From within your OneDrive or SharePoint file explorer, do one of the following:
Note: If you have multiple file handlers installed, do the following:
You may be prompted to sign in to Adobe Document Cloud. Sign in with your Adobe ID and password.
When you create PDF from the preview window, the One Drive explorer is displayed. Select the file you want to convert to PDF, and click Open.
Make sure you disable your browser's pop-up blocker to view the One Drive explorer and select the file.
The file is converted to PDF and saved back to your OneDrive or SharePoint document library. Also, a preview of the file is displayed.
You can combine up to twelve files into a single PDF. Combine Files supports multiple file types, in addition to PDF files.
You cannot combine PDF files that are secure, password protected, 3D, or part of a PDF Portfolio.
In addition to PDFs, the Add-in lets you combine the following popular file types into a PDF:
Convert to PDF from | Supported filename extensions |
---|---|
Microsoft Word | .doc, .docx |
Microsoft Excel | .xls, .xlsx |
Microsoft PowerPoint | .ppt, .pptx |
Image file formats | .bmp, .gif, .jpeg, .jpg, .png, .tif, .tiff |
Rich Text Format | .rtf |
Text file | .txt |
Adobe Illustrator | .ai |
Adobe InDesign | .indd |
Adobe Photoshop | .psd |
Fill & Sign Form Format | .form |
Steps to combine files into a PDF:
From within your OneDrive or SharePoint file explorer, do one of the following:
Note: If you have multiple file handlers installed, do the following:
You may be prompted to sign in to Adobe Document Cloud. Sign in with your Adobe ID and password.
A preview of the files is displayed. To add more files, click the Insert Files button. To delete a file, select the file and click the delete icon. Acrobat suffixes -combined with the file name. Enter the new file name as desired, and then click Combine.
The files are combined into a PDF and saved back to your OneDrive or SharePoint document library. Also, a preview of the file is displayed.
You can convert PDF files into Microsoft Word/Excel/PowerPoint, Rich Text Format, or image files.
Adobe PDF Add-in performs OCR on PDF files that contain images, vector art, hidden text, or a combination of these elements. For example, the Add-in performs OCR on PDF files created from scanned documents. The Add-in also performs OCR on the text that it can't interpret because the text was encoded incorrectly in the source application.
OCR is the conversion of images of text (scanned text) into editable characters so that you can search, correct, and copy the text.
The Add-in lets you export to the following file types from PDF:
Export PDF to |
Supported filename extensions |
---|---|
Microsoft Word |
.doc, .docx |
Microsoft Excel |
.xlsx |
Microsoft PowerPoint |
.pptx |
Rich Text Format |
.rtf |
Image |
.jpg, .tiff, .png |
Steps to export PDF:
Note: If you have multiple file handlers installed, do the following:
You may be prompted to sign in to Adobe Document Cloud. Sign in with your Adobe ID and password.
The Export PDF page is displayed. Do the following:
Click Convert to [ selected format] button.
(For example, in the screenshot in step 3 above, the button's name is displayed as Convert to DOCX.)
The selected PDF file is exported to the desired format with the same name and is opened for preview. The exported document is automatically saved to your OneDrive or SharePoint document library.
The folder location of the saved file opens when you export the PDF file to file types like .rtf, .jpeg, .jpg, .png, and, .tiff.
You can manipulate existing PDF documents by deleting, reordering, or rotating its pages.
Steps to organize pages in a PDF:
Note: If you have multiple file handlers installed, do the following:
You may be prompted to sign in to Adobe Document Cloud. Sign in with your Adobe ID and password.
The Organize Pages page is displayed. It shows the page thumbnails of the selected PDF. Use the + or - button on the bottom right corner of the window to zoom in or zoom out the thumbnail preview.
To delete pages, do the following:
To rotate pages, do the following:
To reorder the pages, drag the page thumbnail to the new location. The pages are renumbered.
To save the changes in the existing file, click Save. Enter the file name, and click Save. The file is saved back to your OneDrive or SharePoint document library.
Use the Document Cloud commenting features to write notes to yourself as you view or read documents. You can add comments to your PDF files with text comments, sticky notes, highlights, and drawing tool. To add comments, do the following:
Open the PDF in Document Cloud preview.
In the toolbar, click to select the desired annotation tool and click where you want to place the note. The following comment types are available for use:
When you use Add Text annotation, the same text is posted as a comment, and appears in the comment pane.
A. Add Text Comment B. Add Sticky Note C. Highlight Text D. Use Drawing Tool
When you select any text in the PDF, the following additional commenting tools are available for use:
A. Highlight Text B. Strikethrough Text C. Underline Text D. Copy Text
For annotations like Text Comment, Highlight Text, Drawing Tool, Strikethrough Text, and Underline Text, the comments are added instantly to the document. For a Sticky Note annotation, the comment pane is displayed in the right. Type your comment, and click Post.
Document Cloud autosaves the PDF in 30 seconds. To save the PDF immediately, click Save in the toolbar.
To change the color of your comments, do the following:
Select the comment. A pop-up window appears.
Similarly, you can choose and change the line thickness of the Drawing Tool annotation, and adjust the font size of the Add Text annotation.
Click the color to open the color panel.
Select the desired color, and click Save.
To edit a comment, do the following:
To delete comments, select the comment and do one of the following:
To erase drawing comments, do the following:
File name formats mentioned below are not allowed:
If you have a file with a long filename in One Drive or SharePoint, Adobe Document Cloud PDF Experience for Office 365 is unable to perform the requested action and displays the error - "There's some problem while processing your files."
Solution
Shorten the filename in One Drive or SharePoint, and then perform the action using the Adobe Document Cloud PDF Experience for Office 365.
Microsoft’s Graph API limits usage of long file name or file path. Adobe is working with Microsoft for the issue resolution.
The Adobe Document Cloud PDF Experience for Office 365 is only visible in the modern view of One Drive and SharePoint. To use the Adobe Document Cloud PDF Experience, click Exit Classic Experience in the lower left corner of One Drive/SharePoint.
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