Edit project preferences

You can set project preferences that are applied to all the slides in the project. Some of these settings can overrule specific settings that you have set at the slide level. Use the Project menu in the Preferences dialog box to make the changes.

Edit project information

Project properties are visible to users from the Information button that is included with all playback controls. It is important to set project properties if you are creating 508-compliant accessible projects.

Select Edit > Preferences > Project > Information (Windows) or Adobe Captivate > Preferences > Project > Information (Mac OS) and specify the following properties:

Author

Name of the author or authors of the project.

Company

Name of the company or organization responsible for the content in the document.

E-mail

E-mail address for the company or, if appropriate, of your customer service department.

Website

Website address of the company.

Copyright

Copyright information for your project.

Project Name

A distinctive and descriptive name for your project.

Description

Short description of the contents of the project. For example, “This project is a brief overview of Product ZYX.”

Change project size and quality

Select Edit > Preferences > Project > SWF Size And Quality (Windows) or Adobe Captivate > Preferences > Project > SWF Size And Quality (Mac OS) and specify the following properties:

Compress Full Motion Recording SWF File

Compresses the full motion recording SWF file to a smaller size. Choosing this option can increase the time taken to preview or publish the project.

Settings

Indicates the quality of the published SWF file. You can select the quality of the SWF file by moving the slider bar to the corresponding option: High, Medium, Low, or Custom. When you choose High, Medium, or Low, Adobe Captivate uses its internal settings to set the quality of the file. Files of a higher quality are compressed to a lesser extent, and therefore might be of a greater file size. You can customize the options for quality when you move the slider to the Custom level.

Retain Slide Quality Settings

Retains the slide quality settings defined in the Property inspector of the slide.

BMP

Determines the image quality of bitmaps (screenshots) generated during recording. Reducing the image quality reduces the file size but can affect the quality of the color in the images. Any bitmap files that you have inserted in the project are also affected.

JPEG

Determines the quality of JPEG files that you have inserted in the project. Reducing the image quality reduces the file size but can affect the quality of the color in the images. JPEG images are detailed and contain many colors, so greatly lowering their quality is not advised.

Audio

Determines the quality of audio files used in the project. Audio files are converted to mp3 format before they are published. A file with higher quality does not affect the file size drastically but significantly improves the audio quality.

Advanced Project Compression

Enables Adobe Captivate to take into account only the difference between two slides instead of publishing both the slides. The compression reduces the size of the published project. Choosing this option can increase the time taken to preview or publish the project. Compressed projects sometimes do not play as intended in Flash Player.

Compress SWF File

Compresses the published SWF file. Compressed SWF files can be played only with Flash Player 9 or later. Choosing this option can increase the time taken to preview or publish the project.

Define how a project starts and ends

Select Edit > Preferences > Project > Start And End (Windows) or Adobe Captivate > Preferences > Project > Start And End (Mac OS) and specify the following preferences:

Auto Play

The movie starts playing as soon as it is downloaded. If you want the movie to play only after the user clicks the Play button, deselect this option. You can display an image until the user starts playing the movie. Click Browse (...) to select the image. If you do not select an image, the first slide of the movie is displayed.

Preloader

You can add a loading screen to the beginning of your project. A loading screen is useful if the first slide of the project is large or contains audio and takes a few moments to appear.

Adobe Captivate includes predefined loading screen images that you can use. Also, you can create a custom image to use as a loading screen.

You can also create a SWF file to use as a loading screen. In the Adobe Captivate Preloaders folder, there is a sample SWF file and FLA file named DefaultPreloader. You can use these files as templates to create your own SWF file. If you add a custom loading screen, Adobe Captivate calls the following functions if they exist on the main Timeline of the SWF file:

Note: The preloaders available in Adobe Captivate are located in the \\ProgramFiles\Adobe\Adobe Captivate <version number>\Gallery\Preloaders folder on Windows.They are available at /Applications/Adobe Captivate 6/Gallery/Preloaders directory on Mac OS.

function initialize(projectWidth:Number, projectHeight:Number) function onProgress(loadedBytes:Number,totalBytes:Number,preloadPercent:Number) function isDone():Boolean

Preload%

The percentage of the SWF file that must be downloaded before the file starts playing. After the required portion of SWF file has been downloaded, the preloader disappears, and the SWF file starts playing.

Password Protect Project

Password that users must enter before they can view the project. In the adjacent box, type the correct password to be used by users to successfully view the project. Click Options to specify the following:

Message

The message that is displayed to users to explains what they must do when prompted to type a password.

Retry Message

The message to be displayed when users enter an incorrect password.

Button Text

The text that is displayed on the button that the users click in order to continue viewing the project.

Project Expiry Date

Expiry date for the project. Click Calendar to choose a date. In the adjacent text box, specify the message to be displayed to users when the project expires.

When a project expires, it can no longer be viewed.

Fade In On The First Slide

Provides a fade-in effect to the first slide of the project.

Action

Click the menu and select an action to take place at the end of the project.

Stop Project

Stops the project after it plays once.

Loop Project

Continuously plays the project.

Close Project

Closes the movie after it stops playing.

Open URL Or File

Opens the specified website in a web browser after the movie stops playing.

To load a URL, type the full path to a website (for example, http://www.website.com). Click the inverted arrow icon next to the URL box to select the window in which to display the URL, then choose Current, New, Parent, or Top.

To load a file, click the browse icon, browse to the file, select the file, and click Open.

Execute JavaScript

Runs the specified JavaScript after the movie stops playing. Click Script_Window and type the javascript to execute. To reuse a script from a file, copy the script onto the clipboard and paste it into the JavaScript window. Click the inverted arrow icon next to the Script_Window button to select the window in which to display the URL, then choose Current, New, Parent, or Top.

Open Another Project

Opens another project after the movie stops playing. Click the browse icon, browse to the project file (with the extension .swf, .rd, or .cptx), select the file, and click Open. Click the inverted arrow icon to select the window in which to display the file, then choose Current, New, Parent, or Top.

Send E-mail To

Sends an e-mail to the specified e-mail address after the movie stops playing. The default mail editor is used to send the message. Type the e-mail address in the adjacent box. Click the inverted arrow icon to select the window in which to display the file, then choose Current, New, Parent, or Top.

Fade Out On The Last Slide

Select this option to have the last slide in the project fade out of view.

Edit default preferences for slides and objects

The changes that you make in the Preferences dialog box are applied to all the slides in the project.

  1. Select Edit > Preferences (Windows) or Adobe Captivate > Preferences (Mac OS).

  2. In the Preferences dialog box, select Defaults from the Global menu.

  3. In the Slide Duration field, change the default time for which slides are displayed in the movie.

  4. Set a background color for the slides in the project using the Background Color menu.

  5. To change the number of slides displayed when the ‘Preview next n slides’ option is used, change the value of the Preview Next n Slides field. The default value is 5.

  6. Select an object from the Select menu, and do the following according to your requirements.

    • Change the default time for which the selected object appears on the slide.

    • Change the default style for the selected object.

  7. To resize a text caption according to the amount of text available in it, select Autosize Captions. The text caption resizes automatically to accommodate all the text. If you do not choose this option, the extra data is hidden. Manually resize the text caption to display the hidden data.

  8. To resize a button according to the amount of text available in it, select Autosize Buttons. The button resizes automatically to accommodate the extra data. If you do not choose this option, the extra data is hidden. Manually resize the button to display the hidden data.

  9. If you want to set the time of the caption automatically in accordance with the amount of data in it, select Calculate Caption Timing. Adobe Captivate calculates the time that the viewer requires to read the text and applies it to the text caption.

Export and import project preferences

By exporting project preferences you can reuse your set of preferences across projects. Preferences can be saved and exported as CPR files. When the CPR file is imported into a project, the preferences mentioned in the CPR file are set in the Preferences dialog box.

  1. Select File > Export > Preferences.

  2. In the Save As dialog box, save your preferences as a CPR file.

  3. Click Save.

 

When you want to import preferences into another project, select File > Import > Import Preferences. Open the file from the location where you saved the CPR file.

Author in right-to-left languages

Adobe Captivate lets you author in right-to-left languages such as Arabic or Hebrew.

  1. Before creating your project, open Adobe Captivate > Edit > Preferences > General Settings.

  2. Select Require Right To Left Composer.

    Note:

    This setting is global. This means, all projects that you create subsequently inherit this setting.

  3. Go ahead and create your Adobe Captivate project.

Set project background color

You can set the background color for the project. Whether the background color appears on all slides depends on the type of slide and how a screenshot is captured.

  1. In an open project, select Edit > Preferences (Windows) or Adobe Captivate > Preferences (Mac OS).

  2. In the Category panel, select Defaults from the Global menu.

  3. Click the box adjacent to the Background Color option, and do the following:

    • To fill the background with a color, click a color.

    • To apply a gradient fill, click the gradient icon, and then choose the gradient options. For more information on gradient fills, see Apply gradient fills.

  4. Click OK.

Recover damaged projects

Use one or all of the following options to recover damaged or corrupted projects:

  • Using the project backup file

  • Clearing the project cache

Clear the project cache

Project cache in Adobe Captivate 6 helps you save and open projects faster. When you create a project in Adobe Captivate 6, a corresponding project cache folder is automatically created. This folder is saved in the project cache root folder specified in the project Preferences.

Over time, these cache folders may use up your system resources and you may want to delete the folders to optimize the resources. You can delete the folders using the ‘Clear Cache’ option in the project Preferences (Edit (Win)/Adobe Captivate (Mac) > Preferences > General Settings > Project Cache).

Clearing the project cache
Clear Cache option in Preferences

To delete multiple project cache folders, use the Clear Cache application. This application lists all the Adobe Captivate project cache folders on the system along with the corresponding project name, size, status of the project (opened or closed), date modified, and cache size. Using this information, you can decide which cache folders you want to delete and quickly delete multiple cache folders with a single click.

To install and use this utility, perform the following steps:

  1. Download dcache.zip and unzip the contents.

  2. Double-click the file dcache.zip and follow the on-screen instructions to install the utility.

  3. After the installation, the Clear Cache Application opens and lists all the project cache folders in the default cache location.

    • To view the cache folders in a different location on your system, click Browse, and navigate to the location of the folder.

    • To delete a cache folder, select the check box that corresponds to the folder and click Clear. To delete all the folders, click Select All, and then click Clear. Please note that currently opened projects cannot be selected for deletion.

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