After creating a meeting, you can update meeting information, change the participant list, and manage content associated with the meeting.
If you have Manage permissions for a meeting, you can view a list of all invited attendees for each meeting room. However, if this meeting is presented as an event, view and manage participants in the Event Management tab. For more information, see Adobe Connect Events.
If you are an administrator or have Manage permissions for this meeting’s folder, you can add or remove attendees. You can also change an attendee’s permission setting (host, presenter, or participant).
Attendees that have been removed do not receive any notification. They cannot enter the meeting unless the meeting access setting is changed to allow entry to anyone who has the meeting URL.
Control-click (Windows) or Command-click (Macintosh) or Shift-click to select multiple users or groups.
To expand a group to select any individual members, double-click the group name. When you finish selecting names, double-click Up One Level in the list to restore the original list.
To find a name in the list, click Search at the bottom of the window. Enter the name to display it in the list, and then select it.
You can view uploaded content, move the content to the Content library, or delete uploaded content at any time.
If you have Manage permissions for a meeting folder, you can view content uploads to the server from a meeting room within that folder.
To see the information about a specific item in the list, click the item name.
Move uploaded content to the Content library.
Delete uploaded content.
To determine if the content is still being used in the meeting room, view the Referenced column. A Yes indicates that it is still being used. An empty column indicates that it is not.
To move uploaded content to the Content library, obtain administrator rights or permissions to manage the specific Meetings library folder that contains this meeting.
If you are an administrator or a user with Manage permissions for this meeting folder, you can modify the meeting properties on the Meeting Information page.
To edit meeting information while in the meeting room, choose Meeting > Manage Meeting Information.
A meeting description that appears on the Meeting Information page, and is included in meeting invitations by default. Summary length is limited to 4000 characters.
The month, day, year, and time that the meeting starts.
Note: Some Adobe Connect pricing models ignore meeting start dates and allow attendees to enter meetings before the designated start date. Depending on the meeting pricing model, if the start date changes to a future date, users may enter the meeting room after you create the meeting. When you are logged in to a meeting room, you can stop participants from entering the room between meetings.
The primary language used in the meeting room.
Note: If you change the meeting language on the Edit Information page, the names of the pods in the meeting room remain in the original language. It is best to set the language when creating a meeting and keep the language the same.
Only registered users and account members may enter the room This option allows registered users or anyone who is a member of the account to enter the room. Guest access is denied.
Only registered users and accepted guests may enter the room
With this option, the meeting room is accessible only to people invited as registered users and guests.
Registered users must enter their user name and password to enter the meeting room. Accepted guests are accepted into the room by the host. Adobe Connect can generate an individual attendance report for each registered user in the meeting. Accepted guests are added to the total number of meeting attendees on meeting reports, but no individual attendance report is available.
Anyone who has the URL for the meeting can enter the room
Anyone who receives the meeting URL. Click Send Email Invitations to create an email invitation in your own email application. The new message contains a pre-populated subject (Adobe Connect Invitation) and a pre-populated message (containing the meeting date, time, duration, location, and summary) that you can edit.
When you select the option Anyone who has the URL, your room is publicly available. Any content uploaded to your room, is also publicly available. Any user who has the URL can access the uploaded content without your knowledge.
Determines how meeting room minute costs are allocated. Use the menu to select an option and bill costs to individual users, your cost center, or a specified cost center.
Audio Conference Settings
You can choose not to include audio in the meeting, or choose from these audio conference options:
Note: If you did not add audio conference settings when you initially created the meeting, you can add them during the meeting. Ask all users to log out of the meeting while you add conference settings, and then log back in to the meeting.
Include this audio conference with this meeting
Audio profiles with preconfigured audio conference settings. Select a profile to associate it with the meeting. Adobe Connect uses the profile to connect to the meeting room and start the audio conference for you. If you have created an audio profile, it is the default audio conference option selected while creating a new Meeting. If you have created multiple audio profiles, associate a specific audio profile with a new meeting.
Include other audio conference with this meeting
Telephone numbers and other settings for calling into an audio conference when the audio provider has not been configured with a dialing sequence. The settings are for display only, for example, in the meeting invitation and meeting room. You must have an account with the provider.
Update information for any items linked to this item
Select this check box to update any items linked to the meeting with the revised meeting information.
You can send invitations for a meeting if you are the host, an administrator, or have Manage permissions for this meeting’s folder.
A meeting invitation is an email invitation informing participants of the date, time, duration, summary, URL, and audio conference information. You can also choose to attach a Microsoft Outlook calendar event to the email message. This feature enables attendees to add the meeting to their Outlook calendar.
Adobe Connect is unable to send a meeting invite for a meeting where the character count for the content to send to the email client is more than 1000 characters. The issue is related to HTML tag mailto, as browsers cannot launch an email client when the content exceeds 1000 characters.
If your meeting is for registered users only, create a custom email message from within Adobe Connect Central. Send the email invitation to all hosts, participants, and presenters; presenters only; or participants only. The subject and message body can be edited.
If your meeting is open to anyone who receives the meeting URL, click Send E‑mail Invitations to create an email invitation in your own email application. The new message contains a subject (the meeting name) and message (containing the meeting date, time, duration, URL, and summary) that you can edit.