An Adobe Connect meeting is a live online conference for multiple users. The meeting room is an online application that you use to conduct a meeting. It includes various display panels (pods) and components. There are several prebuilt meeting room layouts. You can also use a custom layout that suits your needs. The meeting room lets meeting attendees share computer screens or files, chat, broadcast audio, and video, and participate in interactive online activities.
If you are attending a meeting using the HTML client, you can only share your screen with others. Currently, you do not have the option to share a document or whiteboard.
Once you create a meeting room, it exists until you delete it. The meeting room location is a URL, assigned by the system when the meeting is created. When you click the URL, you enter the virtual meeting room. A meeting room can be reused for the same weekly meeting. The host can leave the meeting room open or close it between scheduled meetings. If a meeting room is open, attendees can enter the room at any time to view content.
To participate in a meeting, you must have a Flash-enabled browser or the Adobe Connect application for desktop. Your capabilities in a meeting depend on your assigned role and permissions. You can also access an Adobe Connect session using a smartphone or a tablet. Download Adobe Connect applications and updates here.
Content in a meeting room is displayed in pods, which are panels that contain various types of media. Individual pods contain a list of meeting participants, meeting notes, in-meeting chat, shared files, and shared video. A host can send attendees from the main meeting room to breakout rooms (smaller meetings) to collaborate as a small group.
A second display area, the Presenter Only area, is visible to hosts and presenters, not attendees. Hosts and presenters can use the Presenter Only area to prepare content to be shared with attendees or to view confidential content.
To display the Presenter Only area, choose Meeting > Enable Presenter Only Area.
The menu bar contains several menus. A host sees the Meeting, Layouts, Pods, Audio, and Help menus. A presenter or participant sees only the Meeting and Help menus. Messages and warnings also appear in this corner. A red circle in the menu bar indicates that the host is recording the meeting. The Secure Sockets Lock indicates that the meeting is connected over a secure socket (verifying the host server’s identity)
Adobe Connect administrators can change pod, sharing, and other settings to adhere to standards for governance. These settings affect the layout of meeting rooms and what you can do in meeting rooms. For more information, see Working with compliance and control settings.
At the far right edge of the menu bar, the colored bar indicates the connection status of the meeting room. The connection status also conveys information about your meeting connection.
A connection made using RTMP or RTMPS is distinguished by showing a lock icon over a green bar. A ‘T’ after the latency details, indicates that the connection is tunneled over HTTP. If the latency value is high, the streams you receive (camera, screen share, and so on) are slightly delayed.
Your role determines your capabilities for sharing, broadcasting, and other activities in an Adobe Connect Meeting. There are three roles for meeting room attendees: host, presenter, and participant. Icons in the Attendees pod let you identify the role and if they are connecting from mobile devices.
The creator of a meeting is designated as the host by default. The host can specify each attendee’s role, including selecting other attendees to be hosts for the meeting. Permissions for each role are as follows:
Hosts can set up a meeting, invite guests, add content to the library, share content, and add or edit layouts in a meeting room. They can promote other participants to the role of meeting room host or presenter, or give enhanced permissions to a participant without promoting the participant. Hosts can start, stop, join, and leave audio conferences. They can also start and stop broadcasting audio into a meeting room. Hosts are able to create and manage small group breakout rooms within a meeting. They can also perform all the tasks that a presenter or participant can.
Presenters can share content already loaded into the meeting room from the library. They can share content from their computer. Shared content includes Adobe Presenter presentations (PPT or PPTX files), Flash application files (SWF files), images (JPEG files), Adobe PDF files, MP3 files, and FLV files. They can share their screen with all attendees, chat, and broadcast live audio and video. Presenters can mute audio broadcasts on their computers.
Registered participants can view the content that the presenter is sharing, hear, and see the presenter’s audio and video broadcast, and use text chat. Participants can mute audio broadcasts on their computers.
Guest participants can view the content that the presenter is sharing, hear, and see the presenter’s audio and video broadcast, and use text chat. Participants can mute audio broadcasts on their computers.
The Meetings tab in Adobe Connect Central contains three panes for accessing meetings: Shared Meetings, User Meetings, and My Meetings. Each pane contains folders and files with meeting content and recordings. Users can create and manage content in the My Meetings pane that appears when they are logged in to Adobe Connect Central. You can determine access to content in the other panes by the meeting library permissions set for each user by the Adobe Connect Central administrator.
Content that you place in the Meetings library is available only for use in meetings. To make the content available for other activities initiated in Adobe Connect Central (such as events, seminars, or training), upload the content to the Content library. Alternatively, move content from the Meetings library to the Content library.