How to invite your collaborators to edit cloud documents

Easily collaborate with your teammates by inviting them to edit your cloud documents. Collaboration with cloud documents happens online. So you must first save your file as a cloud document.

Invite others to edit in Creative Cloud apps

Once you save your files as cloud documents, you can invite your teammates to edit them. Learn how you can invite your collaborators to edit your cloud documents in the following Creative Cloud apps:

What should I know before inviting collaborators to edit my files?

  • All the ways you can invite: You can invite your collaborators to edit your cloud documents directly from the apps, the Creative Cloud desktop app, or the Creative Cloud website
  • Simultaneous versus co-editing: In Photoshop, Illustrator, and Adobe Fresco, only one collaborator can edit a cloud document at a time (called asynchronous editing). In Adobe XD, multiple collaborators can work on a cloud document at the same time and view changes in real time. Edits are saved as you work together.

Invite to edit through Creative Cloud desktop app

  1. Open the Creative Cloud desktop app. (Select the   icon in your Windows taskbar or the macOS menu bar.)

  2. Go to the Files tab, and then select Your files.

    Creative Cloud desktop window showcasing the 'Files' and 'Your Files' options that appear on the left-hand side of the screen

  3. Select the cloud document you want to collaborate on, and then select the Share icon   in the right sidebar. 

    Creative Cloud Desktop window showcasing share button on the right-hand-side panel

  4. In the Share document dialog box, add the email address of your collaborator.

    (To invite multiple collaborators, enter a list of email addresses separated by a comma or semicolon.)

    Invite Collaborators section within the 'Share' window on the Creative Cloud Desktop App

  5. Add a message for your collaborator, if required. Then, select Invite to edit.

    Invite To Edit button on the 'Share' window in the Creative Cloud Desktop App

    Your collaborators receive an invitation in their mail to open and access the cloud document. They also receive a notification in their Creative Cloud website account and the Creative Cloud desktop app.

Note: You can also invite collaborators to edit your cloud documents from the Creative Cloud website.

How to remove an invited collaborator

  1. Open the Creative Cloud desktop app. (Select the   icon in your Windows taskbar or the macOS menu bar.)

  2. Go to the Files tab, and then select Your files.

    Creative Cloud desktop window showcasing the 'Files' and 'Your Files' options that appear on the left-hand side of the screen

  3. Select the cloud document for which you want to remove the collaborator. Then select the Share icon   in the right sidebar. 

    Creative Cloud Desktop window showcasing 'Share' button on the right-hand-side panel

  4. Find the email address of your collaborator and hover over it. Then select Remove for the collaborator.

    Remove button on the 'Share' window in the Creative Cloud Desktop App

    Note: If you want to remove all collaborators, select Remove All.

Frequently Asked Questions

How many collaborators can I invite at a given time?

You can add up to 1000 collaborators at any given time.

Can I invite a collaborator to edit a non-cloud document?

When working with a non-cloud document, you must save it as a cloud document before you can invite someone to access and edit it. 

Does my collaborator need the app to edit the cloud document?

To edit, collaborators must have the app installed. They are prompted to install (or update) if the app isn't available.

 Adobe

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